Oregon State Archives
Records Management Training

County Records Management Part 3 - Basic Records Management Principles

--First, watch the Slide and Audio Presentation.
High Bandwidth (DSL, Cable Modem, Network Connection)
Low Bandwidth (Analog Modem)
(Requires free 'Real Player 7' software and audio output by speakers or headphones from your computer).

--Second, take a quick online quiz below to reinforce learning the concepts and ideas presented in the slide show.

--Third, return to the Training Home Page to select another presentation.

The test is scored by clicking on the 'Check your Work' button at the end of the test, but only *you* see the results. Questions are periodically refreshed from a test bank to facilitate continuous learning.

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ONLINE QUIZ   Name:    County Web-Training - Part 3

True/False Indicate whether the sentence or statement is true or false.
T F	1.	The use of out cards will help to prevent misfiles in a centralized filing system.
T F	2.	Essential or vital records are only your historical records.
Multiple Choice Identify the letter of the choice that best completes the statement or answers the question.
A B C D	3.	Polysulfide treating silver microfilm a. will cause redox on the film c. helps your film resist oxidation b. is required to store film in the Archives Security Depository d. both b and c
A B C D	4.	Electronic imaging systems were designed a. as storage systems c. as a way to easily access information b. as a way of sending routine information quickly d. as both a storage and access system
A B C D	5.	Which is not a component of an imaging system? a. Floppy disk c. CD-ROMS b. Software d. Scanners
A B C D	6.	Agency storage areas a. should limit access and have contents inventoried c. should only be managed when there is an emergency or if you are running out of space b. should double as a surplus property area d. All of the above
A B C D	7.	Which is an acceptable method for destroying confidential records? a. Recycling c. Pulping b. Shredding d. Both b and c
A B C D	8.	Which is the single most important step for maintaining control of your storage area? a. Labelling your boxes c. Cleaning it up once a year b. Allowing each department to manage its own boxes d. All of the above
A B C D	9.	Records transferred to the State Archives a. become the custody of the State Archivist c. Both a and b b. must have a permanent retention d. cannot be used by the agency or the public
A B C D	10.	The costs associated with an imaging system a. end with the purchase of the equipment c. should be compared with the costs charged by a vendor b. include preparing the records for imaging d. Both b and c