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OAR 166-010-0016
(1) Ready Reference Requests -- no charge. This includes requests for information that can be answered by staff without leaving their workstation or by consulting basic reference tools such as finding aids, tracing binders, or reference books.
(2) Basic Records Request -- $5 in-state; $10 out-of-state. This includes copying charges, postage and supplies. It applies to one-page documents. A Basic Records Request must provide an exact citation to a record (e.g., a citation from the death index, a record listed in the on-line index) in the custody of the Archives Division.
(3) Basic Case File Request -- $10 in-state; $15 out-of-state. This includes up to 10 photocopies, postage and supplies. Additional photocopy pages are charged at 75 cents per page. A Basic Case File Request must provide an exact citation to a record in the custody of the Archives Division.
(4) Requests -- not defined above will include labor charges plus copying, supply and postage charges when incurred. In addition, requests received from out-of-state will be charged an additional $5 fee.
(5) Labor Charges -- $40 per hour, charged in 15-minute increments. There is a maximum of four hours labor for any request.
(6) Expedited service fee: Rush requests will be assessed a thirty-dollar ($30) fee in addition to all applicable research and copy fees. Rush requests are limited to single specific requests and are dependent on staff availability. Such requests may be subject to review and restrictions.
(7) Photocopies. Copies made by the customer -- 25 cents per page. Copies made by Archives Division staff -- 75 cents per page.
(8) Fax -- 75 cents per page.
(9) PDF -- 75 cents per page.
(10) Audio Tape duplication. Cassette to cassette duplicates -- $7 per cassette.
(11) Certification -- $5 per certification.
(12) Digital Images of existing files for electronic download or copied to CD-ROM:
(a) Case File -- $35
(b) Multipage image (10 pages or less) -- $10
(c) Single page image -- $5
(13) High resolution digital images of existing files for electronic download or copied to CD-ROM -- $20 per image.
(14) Reproduction by Outside Vendor -- Vendor and travel costs, when applicable plus $10 handling fee.
(15) The Secretary of State shall not refund fees paid in excess of the amount legally due the Division if the amount is $10 or less, unless a refund is requested in writing by the applicant or the applicant's legal representative. Such requests must be made within three years of the date payment is received by the Division.
Stat. Auth.: ORS
177.130 & ORS 357.885
Stats. Implemented: ORS 177.130
& ORS 357.885
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Reference Room Fees
