DIVISION 10
BOARD DUTIES AND PROCEDURES
877-010-0000
Board Meetings
The State Board of Licensed Social Workers shall meet a least six times a year to accomplish its work. The Board shall meet at a time and place specified by the Board and at such other times and places as specified on call of the Chair, or a majority of Board members, or by the Governor. Notice of time and place of regularly scheduled, special, and emergency meetings shall be given by notification to the Associated Press, United Press International and other parties who have expressed an interest in the Board's activities.
Stat.
Auth.: ORS 675.510 - 675.600
Stats.
Implemented: ORS 675.590
Hist.:
BCSW 1-1982, f. & ef. 1-29-82; BCSW 1-1986, f. & ef. 7-7-86; BCSW 2-1991,
f. & cert. ef. 5-30-91; BCSW 1-2001, f. & cert. ef. 5-4-01; BLSW 1-2010,
f. & cert. ef. 1-15-10
877-010-0005
Quorum Required
A majority of the Board constitutes a quorum for the transaction of business. A majority of the quorum of the Board must concur upon any official business transacted by the Board at the meeting.
Stat. Auth.: ORS 675.510 - 675.600 &
675.900
Stats. Implemented: ORS 675.590
Hist.: BCSW 1-1982, f. & ef. 1-29-82; BCSW 1-1986, f. & ef.
7-7-86; BCSW 1-1994, f. & cert. ef. 2-17-94
877-010-0010
Internal Organization
At the first meeting beginning each fiscal year, organizational matters, including review of responsibilities assigned to Board members, shall be the first order of business. The terms of the previous Chair and Vice-Chair and all other positions of assigned responsibility shall expire at this time. However, a Chair or Vice-Chair or any assigned responsibility can be changed or replaced by a majority vote of the members at any meeting where the proposal has been placed on the agenda and sent to the members two weeks in advance of the meeting, or by unanimous consent of members at the meeting.
Stat. Auth.: ORS 675.510 - 675.600
Stats. Implemented: ORS 675.590
Hist.: BCSW 1-1982, f. & ef. 1-29-82; BCSW 1-1986, f. & ef.
7-7-86; BCSW 1-2001, f. & cert. ef. 5-4-01
877-010-0015
Chair's Responsibilities
(1) Decisions required to be made by the Board, and administrative actions which the Chair intends to carry out shall be presented for the Board's review at the next meeting. The Chair is authorized to take emergency action between Board meetings, subject to ratification by the Board. However, in the case of actions significant enough to normally require Board decision, the Chair shall first attempt to get authorization for such decision for the Board members through telephone communication. All emergency actions of any kind shall be noted in the agenda for the next meeting and shall become the first order of business at that next meeting.
(2) The Vice-Chair shall officiate in lieu of the Chair when the Chair is unable to perform the required duties.
Stat. Auth.: ORS 675
Stats. Implemented: ORS 675.590
Hist.: BCSW 1-1982, f. & ef. 1-29-82
877-010-0020
Board Communications
All correspondence in support of Board activities shall be prepared by the Board Administrator. When deemed necessary or appropriate, the Administrator will review correspondence with the Board Chair and/or the Board's legal counsel. The full Board should approve in advance any correspondence which may materially affect Board policies and procedures. When a delay might render the Board's functioning ineffective, the Chair may be required to take immediate action which shall be reviewed at the next meeting of the Board.
Stat. Auth.: ORS 675.510 - 675.600
Stats. Implemented: ORS 675.590
Hist.: BCSW 1-1982, f. & ef. 1-29-82; BCSW 1-1986, f. & ef.
7-7-86; BCSW 2-1991, f. & cert. ef. 5-30-91; BCSW 1-2001, f.
& cert. ef. 5-4-01
877-010-0025
Board Files
All Board files shall be retained in the Board's official office. The Board Administrator shall maintain a master record of any files which are checked out of the Board office by Board members. The Board Administrator shall be notified whenever any Board file is transferred from the possession of one person to another, and shall so note in the Board's records. Individuals who have in their possession documents or files pertaining to Board affairs are responsible for their protection and privacy. Board files shall be retained for a period of seven years after the lapse of a license.
Stat. Auth.: ORS 675.510 - 675.600
Stats. Implemented: ORS 675.590
Hist.: BCSW 1-1982, f. & ef. 1-29-82; BCSW 2-1991, f. & cert.
ef. 5-30-91; BCSW 1-2001, f. & cert. ef. 5-4-01; BCSW 2-2005, f.
& cert. ef. 12-22-05
877-010-0030
Minutes and Agendas
(1) The minutes of a meeting shall be distributed to all Board members within three weeks following the meeting.
(2) The Board Administrator shall prepare a draft agenda with review by the Chair before distribution to Board members and the public. The agenda items shall include reports by the Board's Administrator, the Chair, and each Board member who has received a specific assignment at the previous meeting or has a report to make regarding standing assignments. If there is insufficient time to inform the Chair, the Board Administrator may make additional scheduling at the direct request of Board members. The Board, may, at its discretion, revise the agenda or limit it to a particular topic under special circumstances. Reports not discussed may be added to the typed minutes of any meeting.
Stat. Auth.: ORS 675.510 - 675.600 &
675.900
Stats. Implemented: ORS 675.590
Hist.: BCSW 1-1982, f. & ef. 1-29-82; BCSW 1-1986, f. & ef.
7-7-86; BCSW 2-1991, f. & cert. ef. 5-30-91; BCSW 1-1994, f.
& cert. ef. 2-17-94; BCSW 1-2001, f. & cert. ef. 5-4-01
877-010-0040
Publications
The Board shall make available upon request and payment of a fee, a list of the names and addresses of all persons who have been certified or licensed under ORS 675.510 to 675.600.
Stat. Auth.: ORS 675.510 - 675.600 &
675.900
Stats. Implemented: ORS 675.510 - 675.600 & 675.900
Hist.: BSCW 1-1982, f. & ef. 1-29-82; BCSW 2-1991, f. & cert.
ef. 5-30-91; BCSW 2-1993, f. & cert. ef. 10-13-93; Renumbered
from 877-020-0040; BCSW 1-1997, f. & cert. ef. 3-25-97
877-010-0045
Charges for Materials and Services
(1) All requests for copies of public records pertaining to the State Board of Licensed Social Workers available at the Board office shall be submitted in writing.
(2) Charges for copies, documents, and services shall be as follows:
(a) For machine copies requested by other state agencies and by the general public, the accepted government agency rate per copy.
(b) For documents developed by the Board, an amount fixed by the Board Administrator not exceeding the actual preparation and materials cost per copy.
(c) For both machine copies and documents, an additional amount set at the discretion of the Board Administrator for staff time required for search, handling, and copying.
(3) Charges for the general public may be payable in forms acceptable to the Board. Charges to state agencies may be payable in cash unless billing to such agencies is authorized by the Board Administrator.
Stat.
Auth.: ORS 675.510 - 675.600 & 675.900
Stats.
Implemented: ORS 675.590
Hist.:
BCSW 2-1993, f. & cert. ef. 10-13-93; BCSW 1-2001, f. & cert. ef. 5-4-01;
BLSW 1-2010, f. & cert. ef. 1-15-10
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