MINIMUM STANDARDS FOR VETERINARY MEDICAL FACILITIES
AND VETERINARY PRACTICE
Responsibilities for Veterinary Medical Practices
(1) Each person who holds any interest in a veterinary medical practice shall hold a valid license to practice veterinary medicine issued by the Board.
(2) Each person who individually or collectively, directly or indirectly, operates, manages or controls a veterinary medical practice shall hold a valid license to practice veterinary medicine issued by the Board unless exempted by ORS 686.040.
(3) Each doctor who holds any interest in a veterinary medical practice, unless exempted by ORS 686.040, shall be jointly and severally professionally responsible for all aspects of all activities conducted at and conditions of each veterinary medical facility at which the doctor's practice is conducted, including all acts and omissions of all the doctor's partners, joint venturers, fellow shareholders, employees, representatives, agents and contractors, unless the doctor can establish:
(a) In the case of a noncomplying condition, that the condition was under the sole control of one or more other licensed partners, joint venturers or shareholders, and was not utilized by the first doctor directly, or indirectly by someone under the first doctor's supervision or direction; and
(b) In the case of a noncomplying activity, that the act or omission was committed by one or more other licensed employees, contractors, partners, joint venturers or shareholders, and the first doctor exercised no supervision or direction over the act or omission of the other licensed employee, contractor, partner, joint venturer or shareholder, and the first doctor had no duty to supervise.
(4) A licensed doctor shall not be relieved of responsibility for his or her own acts and omissions because another person also has some responsibility.
(5) Each licensee who has any interest in a veterinary medical practice shall provide to the Board, upon request, the following information:
(a) The name and address (or vehicle license number) of each veterinary medical facility in which any part of the licensee's practice is conducted;
(b) The name and address of each person having any legal or equitable interest in each of the veterinary medical facilities, and the form and amount of each interest;
(c) The name and address of each person having any interest in the ownership, operation, management or control of the veterinary medical practice conducted in each veterinary medical facility and the form and amount of each interest;
(d) A description of the services provided at or from each veterinary medical facility;
(e) The names and titles of each licensed professional employed or retained as a contractor at each veterinary medical facility;
(f) The names of each shareholder and officer of each professional corporation having any interest in the veterinary medical practice; and
(g) Any other relevant information which the Board representative requests.
(6) The Board considers that:
(a) Any person who violates section (1) or (2) of this rule thereby violates ORS 686.020(1), unlicensed practice of veterinary medicine; and
(b) Any licensee who participates in the same veterinary medical practice thereby commits unprofessional or dishonorable conduct in violation of ORS 686.130(6), having a professional connection with an illegal practitioner.
Stat. Auth.: ORS 686.210
Stats. Implemented: ORS 686.040, 686.020 & 686.130
Hist.: VME 5-1992, f. & cert. ef. 12-10-92; VME 2-1996, f. & cert. ef. 11-6-96; VMEB 1-1998, f. & cert. ef. 7-1-98
Minimum Requirements for All Veterinary Medical Facilities
Each veterinary medical facility shall comply with the following:
(1) Air Quality: Adequate heating and cooling must be provided for the comfort and well-being of the animals, and the facility must have sufficient ventilation in all areas to prevent mildew and condensation, and to exhaust toxic and/or nauseous fumes and/or odors.
(2) Lighting: Sufficient lighting must be provided in all areas sufficient for the safety of personnel and the intended use of this area.
(3) Water: Potable water must be provided.
(4) Waste Disposal: Waste disposal equipment shall be so operated as to minimize insect or other vermin infestation, and to prevent odor and disease hazards or other nuisance conditions. The veterinary medical facility shall have sanitary and aesthetic disposal of dead animals and other wastes which complies with all applicable federal, state, county and municipal laws, rules, ordinances and regulations.
(5) Storage: All supplies, including food and bedding, shall be stored in a manner that adequately protects such supplies against infestation, contamination or deterioration. Adequate refrigeration shall be provided for all supplies that are of a perishable nature, including foods, drugs and biologicals.
(6) Examination Area: Examination and surgery tables shall have impervious surfaces.
(7) Laboratory: May be either in the veterinary medical facility or through consultative services, adequate to render diagnostic information. An in-house laboratory shall meet the following minimum standards:
(a) The laboratory shall be clean and orderly with provision for ample storage;
(b) Adequate refrigeration shall be provided;
(c) Any tests performed shall be properly conducted by currently recognized methods to assure reasonable accuracy and reliability of results.
(d) Laboratory equipment must provide results of diagnostic quality. Protocols must be in place and followed regularly to assure the quality and reproducibility of the diagnostic information produced.
(8) Radiology: Equipment for diagnostic radiography must be available either on or off the veterinary medical facility. Such equipment must be on the premises if orthopedic or open thoracic procedures are performed. The equipment must meet federal and state protective requirements and be capable of producing, reading and labeling good quality diagnostic radiographs, including imaging diagnosis and findings. Equipment for providing diagnostic oral radiography must be available to the veterinary medical facility whenever surgical dental services are offered.
(9) Animal Housing Areas: Each veterinary medical facility confining animals must have individual cages, pens, exercise areas or stalls to confine said animals in a comfortable, sanitary and safe manner. Animals that are hospitalized for treatment of contagious diseases must be isolated physically and procedurally so as to prevent the spread of disease.
(10) Licenses: Licenses of every veterinarian or veterinary technician practicing in the veterinary medical facility shall be displayed in a place conspicuous to the public. Relief or temporary licensees may post legible photocopies of licenses. Mobile practice licensees shall have their license or a legible copy available for verification upon client request.
Stat. Auth.: ORS 686.210
Stats. Implemented: ORS 686.130
Hist.: VME 5-1992, f. & cert. ef. 12-10-92; VMEB 1-2006, f. & cert. ef. 2-8-06; VMEB 9-2008, f. & cert. ef. 7-22-08
Minimum Veterinary Practice Standards
Each veterinary medical facility shall comply with the following:
(1) Medical Records: A legible individual record shall be maintained for each animal. However, the medical record for a litter may be recorded either on the dam's record or on a litter record until the individual animals are permanently placed or reach the age of three months. Records for herd or flock animals may be maintained on a group or client basis. All records shall be readily retrievable and must be kept for a minimum of three (3) years following the last treatment or examination. However, three (3) years may not be adequate for liability purposes. Records shall include, but are not limited to, the following information:
(a) Name or initials of the veterinarian responsible for entries; any written entry to a medical record that is made subsequent to the date of treatment or service must include the date that the entry was added.
(b) Name, address and telephone number of the owner and/or client;
(c) Name, number of other identification of the animal and/or herd or flock;
(d) Species, breed, age, sex, and color or distinctive markings, where applicable, each individual animal;
(e) Vaccination history, if known, shall be part of the medical record;
(f) Beginning and ending dates of custody of the animal;
(g) Pertinent history and presenting complaint;
(h) A physical exam shall be performed to establish or maintain a VCPR; and then each time an animal is presented with a new health problem, unless the animal’s temperament precludes examination, or physical exam is declined by the owner. For each physical exam the following conditions shall be evaluated and findings documented when applicable by species, even if such condition is normal:
(B) Current weight;
(C) Body condition;
(D) Eyes, ears, nose and throat;
(E) Oral cavity;
(F) Respiratory system including auscultation of the thorax;
(G) Palpation of the abdomen;
(H) Lymph nodes;
(I) Musculoskeletal system;
(J) Neurological system;
(K) Genito/urinary system;
(L) All data obtained by instrumentation;
(M) Diagnostic assessment;
(N) If relevant, a prognosis of the animal's condition;
(O) Diagnosis or tentative diagnosis at the beginning of custody of animal;
(P) Treatments and intended treatment plan, medications, immunizations administered, dosages, frequency and route of administration;
(Q) All prescription or legend drugs dispensed, ordered or prescribed shall be recorded including: dosage, frequency, quantity and directions for use. Any changes made by telecommunications shall be recorded. Legend drugs in original unopened manufacturer's packaging dispensed or ordered for herd use are exempt from this rule. Legend and prescription drugs are as defined by the U.S. Food and Drug Administration in 'FDA and the Veterinarian'.
(R) Surgical procedures shall include a description of the procedure, name of the surgeon, type of sedative/anesthetic agent(s) used, dosage, route of administration, and strength, if available in more than one strength;
(S) Progress of the case while in the veterinary medical facility;
(T) Exposed radiographs shall have permanent facility and animal identification;
(U) If a client waives or declines any examinations, tests, or other recommended treatments, such waiver or denial shall be noted in the records.
(2) Surgery: Surgery shall be performed in a manner compatible with current veterinary practice with regard to anesthesia, asepsis or antisepsis, life support and monitoring procedures, and recovery care. The minimum standards for surgery shall be:
(a) Aseptic surgery shall be performed in a room or area designated for that purpose and isolated from other activities during the procedure. A separate, designated area is not necessarily required for herd or flock animal surgery or antiseptic surgery;
(b) The surgery room or area shall be clean, orderly, well-lighted and maintained in a sanitary condition;
(c) All appropriate equipment shall be sterilized:
(A) Chemical disinfection ("cold sterilization") shall be used only for field conditions or antiseptic surgical procedures;
(B) Provisions for sterilization shall include a steam pressure sterilizer (autoclave) or gas sterilizer (e.g., ethylene oxide) or equivalent.
(d) For each aseptic surgical procedure, a separate sterile surgical pack shall be used for each animal. Surgeons and surgical assistants shall use aseptic technique throughout the entire surgical procedure;
(e) Minor surgical procedures shall be performed at least under antiseptic surgical techniques;
(f) All animals shall be prepared for surgery as follows:
(A) Clip and surgically prepare the surgical area for aseptic surgical procedures;
(B) Loose hair must be removed from the surgical area;
(C) Scrub the surgical area with appropriate surgical soap;
(D) Disinfect the surgical area;
(E) Drape the surgical area appropriately.
(3) A veterinarian shall use appropriate and humane methods of anesthesia, analgesia and sedation to minimize pain and distress during any procedures or conditions and shall comply with the following standards:
(a) Animals shall have a documented physical exam conducted within 24 hours prior to the administration of a sedative or anesthetic, which is necessary for veterinary procedures, unless the temperament of the patient precludes an exam prior to the use of chemical restraint;
(b) An animal under general anesthesia for a medical or surgical procedure shall be under direct observation throughout the anesthetic period and during recovery from anesthesia until the patient is awake and in sternal recumbency;
(c) A method of cardiac monitoring shall be employed to assess heart rate and rhythm repeatedly during anesthesia and may include a stethoscope or electronic monitor;
(d) A method of monitoring the respiratory system shall be employed to assess respiratory rate and pattern repeatedly during anesthesia and may include a stethoscope or electronic monitor.
(e) Where general anesthesia is performed in a hospital or clinic for companion animal species (excluding farm animals), anesthetic equipment available shall include an oxygen source, equipment to maintain an open airway and a stethoscope;
(f) Anesthetic and sedation procedures and anesthetic and sedative medications used shall be documented;
(g) Adequate means for resuscitation including intravenous catheter and fluids shall be available;
(h) Emergency drugs shall be immediately available at all times;
(i) While under sedation or general anesthesia, materials shall be provided to help prevent loss of body heat;
(j) Analgesic medications, techniques and/or husbandry methods shall be used to prevent and minimize pain in animals experiencing or expected to experience pain, including but not limited to all surgical procedures;
(k) Chemical restraint may be used in conjunction with, but not in lieu of, analgesic therapy;
(l) Appropriate analgesic therapy shall be guided by information specific to each case, including but not limited to species, breed, patient health and behavioral characteristics, the procedure performed, and the expected degree and duration of pain;
(4) Library: A library of appropriate and current veterinary journals and textbooks or access to veterinary internet resources shall be available for ready reference.
(5) Laboratory: Veterinarians shall have the capability for use of either in-house or outside laboratory service for appropriate diagnostic testing of animal samples.
(6) Biologicals and Drugs: The minimum standards for drug procedures shall be:
(a) All controlled substances shall be stored, maintained, administered, dispensed and prescribed in compliance with federal and state laws and manufacturers' recommendations;
(b) Legend drugs shall be dispensed, ordered or prescribed based on a VCPR and shall be labeled with the following:
(A) Name of client and identification of animal(s);
(B) Date dispensed;
(C) Complete directions for use;
(D) Name, strength, dosage and the amount of the drug dispensed;
(E) Manufacturer's expiration date;
(F) Name of prescribing veterinarian and veterinary medical facility.
(c) No biological or drug shall be administered or dispensed after the expiration date, for a fee.
(7) A veterinarian shall not use, or participate in the use of, any form of advertising or solicitation which contains a false, deceptive or misleading statement or claim:
(a) Specialty Services: Veterinarians shall not make a statement or claim as a specialist or specialty practice unless the veterinarian is a diplomate of a recognized specialty organization of the American Veterinary Medical Association;
(b) The public shall be informed of their options when an animal will be left unattended in the hospital.
(8) The veterinarian shall be readily available or has arranged for emergency coverage or follow-up evaluation in the event of adverse reaction or the failure of the treatment regimen.
(9) Euthanasia: Documented consent shall be obtained and a physical exam conducted prior to performing euthanasia. The exam may be limited to the elements necessary for the humane application of the procedure, such as a weight estimate and visual assessment if necessary due to the patient’s condition or temperament. When ownership and identification of an animal cannot be reasonably established, the medical record for euthanasia shall contain a physical description of the animal.
Stats. Implemented: ORS 686.040 & 686.370
Hist.: VME 5-1992, f. & cert. ef. 12-10-92; VMEB 1-2006, f. & cert. ef. 2-8-06; VMEB 2-2006, f. & cert. ef. 5-11-06; VMEB 1-2008, f. & cert. ef. 2-11-08; VMEB 2-2010, f. & cert. ef. 5-6-10; VMEB 4-2011, f. & cert. ef. 8-5-11
(1) A veterinary dental operation or procedure is the application or use of any instrument or device to any portion of an animal's tooth, gum, or related tissue for the prevention, cure, or relief of any wound, fracture, injury, disease, or other condition of an animal's tooth, gum, or related tissue. Dental operations or procedures shall be performed only by licensed veterinarians, except for those veterinary dental procedures set out in section (3) of this rule.
(2) Minimum Standards:
(a) Where preventive dental cleanings are offered, appropriate polishing equipment shall be available;
(b) Dental diagnostic radiograph capability shall be available when surgical dental services are offered;
(c) Records of dental work performed shall be kept and become part of the animal's permanent record.
(3) Preventive veterinary dental procedures including, but not limited to, the removal of calculus, soft deposits, plaque, and stains, or the smoothing, filing, or polishing of tooth surfaces shall be performed only by licensed veterinarians, certified veterinary technicians or veterinary assistants under the direct supervision of a licensed veterinarian.
(4) This rule does not prohibit any person from utilizing cotton swabs, gauze, dental floss, dentifrice, toothbrushes, or similar items to maintain an animal's oral hygiene.
Stat. Auth.: ORS 686.210
Stats. Implemented: ORS 686.040 & 686.370
Hist.: VME 1-1990, f. & cert. ef. 1-26-90; VME 5-1992, f. & cert. ef. 12-10-92; Renumbered from 875-015-0010; VMEB 1-2006, f. & cert. ef. 2-8-06