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The Oregon Administrative Rules contain OARs filed through November 15, 2014
 
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OREGON HEALTH AUTHORITY, OFFICE FOR OREGON HEALTH POLICY AND RESEARCH

 

DIVISION 26

OREGON HEALTHCARE WORKFORCE DATABASE

409-026-0100

Definitions

The following definitions apply to OAR 409-026-0100 to 409-026-0140:

(1) “Administrator” means the Administrator of the Office for Oregon Health Policy and Research.

(2) “Electronic media” means an electronic data storage medium.

(3) “Healthcare workforce information” means data collected using the license renewal process for selected Oregon healthcare professionals.

(4) “Healthcare workforce regulatory board” means the Occupational Therapy Licensing Board, Oregon Medical Board, Oregon State Board of Nursing, Oregon Board of Dentistry, Physical Therapist Licensing Board, State Board of Pharmacy, and the Board of Examiners of Licensed Dietitians.

(5) “Office” means the Office for Oregon Health Policy and Research.

Stat. Auth.: ORS 442.468
Stats. Implemented: ORS 442.468 & 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0110

Data Elements

(1) Pursuant to ORS 676.410, a healthcare workforce regulatory board shall collect healthcare workforce information specified by the office. The information shall include but is not limited to the following:

(a) Gender;

(b) Race;

(c) Ethnicity

(d) Date of birth;

(e) Educational background;

(f) Specialty training or certification;

(g) Practice status;

(h) Practice type and setting;

(i) Geographic location of practice; and

(j) Future practice plans.

(2) The healthcare workforce information required by the office may not include any information relating to licensees’ disciplinary actions or criminal background.

(3) The office shall determine healthcare workforce information data elements and specifications annually and communicate the information to the healthcare workforce regulatory boards no later than July 1 each year.

Stat. Auth.: ORS 442.468
Stats. Implemented: ORS 442.468 & 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0120

Reporting Schedule and Format

(1) Collection of the healthcare workforce information required by this rule shall begin on the following dates:

(a) For healthcare professionals licensed by the Oregon Medical Board; October 1, 2009;

(b) For healthcare professionals licensed by the Oregon State Board of Nursing; May 1, 2009;

(c) For healthcare professionals licensed by the Oregon Occupational Therapy Licensing Board, the Oregon Board of Dentistry, the Physical Therapy Licensing Board, the State Board of Pharmacy, or the Board of Examiners of Licensed Dieticians; for license renewal periods on or after January 1, 2010.

(2) Healthcare workforce regulatory boards shall submit the healthcare workforce information required by this rule to the office according to the following schedule:

(a) For healthcare workforce regulatory boards with a fixed licensing period or periods, the information shall be submitted within 90 days of the close of each period;

(b) For healthcare workforce regulatory boards with rolling licensing periods, the information shall be submitted annually, no later than January 31 of the year following the license renewal year.

(3) The healthcare workforce information shall be submitted in one file that includes unique records for each individual license renewed during the reporting period.

(4) The records must be assembled in the format proscribed by the office and must be submitted electronically or on electronic media.

Stat. Auth.: ORS 442.468
Stats. Implemented: ORS 442.468 & 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0130

Fees

(1) The administrator shall establish a per-license fee to cover the cost of collecting and reporting healthcare workforce information. The fee shall be calculated by adding the costs necessary to compile, maintain, and analyze the healthcare workforce information and dividing that cost by the approximate number of individuals licensed in Oregon.

(2) Each healthcare licensing board shall submit, in a format agreed to by the Office and each Board, the total number licensed in accordance with the schedule outlined in OAR 409-026-0120 (1) through (2) for use in determination of fee calculation for the next license period.

(3) The fee shall not exceed $5.00 per individual licensed for individuals licensed or renewed on or after January 1, 2010. If the per-license fee calculation results in a figure above $5.00, the office shall review the process for calculating the fee with a stakeholder group with representation from each healthcare workforce regulatory board.

(4) The healthcare workforce information fees collected by healthcare workforce regulatory boards shall be paid to the office on a schedule agreed to by the office and each healthcare workforce regulatory board.

(5) Late payments are subject to recovery in accordance with the laws of the State of Oregon.

Stat. Auth.: ORS 442.468
Stats. Implemented: ORS 442.468 & 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0140

Data Access

(1) For purposes of planning or analysis, the office may share de-identified, individual-level healthcare workforce data with other state agencies, including but not limited to:

(a) Agencies, offices, or contractors of the Oregon Health Authority.

(b) The Oregon Employment Department.

(2) The office may not provide individual-level public data sets to a non-governmental agency without written consent from the relevant healthcare workforce regulatory board.

Stat. Auth.: ORS 442.468
Stats. Implemented: ORS 442.468 & 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

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