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The Oregon Administrative Rules contain OARs filed through June 15, 2014
 
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OREGON HEALTH AUTHORITY,
PUBLIC HEALTH DIVISION

 

DIVISION 122

RADIATION SAFETY REQUIREMENTS FORINDUSTRIAL X-RAY MACHINE OPERATIONS

 

333-122-0001

Purpose

This division prescribes requirements for the industrial use of x-ray machines and radiation safety requirements for persons using industrial x-ray equipment.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0003

Scope

The provisions and requirements of this division are in addition to the general requirements of divisions 100, 101, 111 and 120.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0005

Definitions

As used in this division, the following definitions apply:

(1) "Annual refresher safety training" means a review conducted or provided by the registrant for its employees on radiation safety aspects of industrial x-ray. The review must include, as a minimum, a review of radiation safety aspects of industrial x-ray, any results of internal audits, Authority inspections, new procedures or equipment, new or revised regulations, and accidents or errors that have been observed. The review must also provide opportunities for employees to ask safety questions.

(2) "ANSI" means the American National Standards Institute.

(3) "Cabinet radiography" means industrial radiography conducted in an enclosure or cabinet so shielded that every location on the exterior meets the dose limits for individual members of the public as specified in OAR 333-120-0180.

(4) "Cabinet x-ray system" means an x-ray system with the x-ray tube installed in an enclosure, hereinafter termed a cabinet that is independent of existing architectural structures except the floor. The cabinet x-ray system is intended to contain at least that portion of a material being irradiated, provide radiation attenuation and exclude personnel from its interior during generation of radiation. This definition includes x-ray systems designed primarily for the inspection of carry-on baggage at airline, railroad and bus terminals and in similar facilities, and all x-ray systems designed primarily for the inspection of letters, periodicals and packages in mailrooms. An x-ray tube used within a shielded part of a building, or X-ray equipment that may temporarily or occasionally incorporate portable shielding, is not considered a cabinet x-ray system.

(5) "Certifiable cabinet x-ray system" means an existing uncertified x-ray system that has been modified to meet the certification requirements specified in 21 CFR 1020.40.

(6) "Certified cabinet x-ray system" means an x-ray system that has been certified in accordance with 21 CFR 1010.2 as being manufactured and assembled pursuant to the provisions of 21 CFR 1020.40.

(7) "Hands-on experience" means experience in all of those areas considered to be directly involved in the x-ray process, and includes taking radiographs, calibration of survey instruments, operational and performance testing of survey instruments and devices, film development, posting of radiation areas, set-up of x-ray equipment, radiation surveys, etc., as applicable. Trainees undergoing the "hands-on experience" must do so under the direct supervision of a qualified industrial x-ray machine operator.

(8) "Industrial x-ray" means a nondestructive examination of the structure of materials using an x-ray machine to make radiographic images.

(9) "Industrial x-ray instructor" means any industrial x-ray operator who has been authorized by the Authority to provide on-the-job training to industrial x-ray trainees in accordance with 333-122-0200 of these rules.

(10) "Industrial x-ray trainee" means any individual who, under the direct supervision of an industrial x-ray instructor, uses industrial x-ray machines, related handling tools or radiation survey instruments during the course of his instruction.

(11) "Industrial x-ray operations" means all activities performed with an industrial x-ray machine. Activities include using, setting up equipment, and any activity inside restricted area boundaries.

(12) "Industrial x-ray personnel" means any x-ray operator, x-ray instructor or x-ray trainee.

(13) "Permanent x-ray installation" means an enclosed shielded room, cell, or vault in which industrial x-ray is performed.

(14) "Personal supervision" means supervision in which the x-ray operator is physically present at the site where x-ray machines and associated equipment are being used, watching the performance of the x-ray operator's assistant and in such proximity that immediate assistance can be given if required.

(15) "Practical examination" means a demonstration through application of the safety rules and principles in industrial x-ray including use of all procedures and equipment to be used by industrial x-ray personnel.

(16) "Radiation safety officer for industrial x-ray" means an individual with the responsibility for the overall radiation safety program on behalf of the registrant and who meets the requirements of 333-122-0200 of these rules.

(17) "Shielded room x-ray using x-ray machines" means an enclosed room or vault in which industrial x-ray is performed the interior of which is not occupied during x-ray operations. The room must be so shielded that every location on the exterior meets conditions for an unrestricted area as specified in OAR 333-120-0180, and the only access is through openings that are interlocked so that the x-ray machine will not operate unless all openings are securely closed.

(18) "X-ray Operator" means any individual who handles, adjusts technique factors, activates the exposure switch/or button on an industrial x-ray machine and is qualified under 333-122-0200 of these rules.

(19) "X-ray operator's assistant" means any individual who, under the direct supervision of a industrial x-ray operator, uses radiographic x-ray machines, related handling tools or radiation survey instruments in industrial x-ray.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0050

Exemptions

(1) Uses of certified and certifiable cabinet x-ray systems and x-ray systems designed primarily for the inspection of baggage, etc. are exempt from the requirements of this division except for the following:

(a) For certified and certifiable cabinet x-ray systems, including those designed to allow admittance of individuals:

(A) No registrant must permit any individual to operate a cabinet x-ray system until the individual has received a copy of and instruction in the operating procedures for the unit. Records that demonstrate compliance with this subparagraph must be maintained for Authority inspection until disposal is authorized by the Authority.

(B) Tests for proper operation of interlocks must be conducted and recorded:

(i) Every six months for those systems that are designed to allow the admittance of individuals; or

(ii) Annually for those systems that are not designed to allow the admittance of individuals.

(C) Records of these tests must be maintained for Authority inspection until disposal is authorized by the Authority.

(D) The registrant must perform an evaluation of the radiation dose limits to determine compliance with 333-120-0180, 333-120-0190 and 21 CFR 1020.40, Cabinet X-Ray Systems (39 Federal Register 12986, April 10, 1974), at intervals not to exceed one year. Records of these evaluations must be maintained for Authority inspection for two years after the evaluation.

(b) Certified cabinet x-ray systems must be maintained in compliance with 21 CFR 1020.40, Cabinet X-Ray Systems (39) Federal Register 12986, April 10, 1974), and no modification must be made to the system unless prior Authority approval has been granted.

(2) Industrial uses of hand-held light intensified imaging devices are exempt from the requirements of this division if the dose rate 18 inches from any area surrounding the source of radiation does not exceed two millirem per hour. Devices that exceed this limit must meet the applicable requirements of this division and the licensing or registration requirements of division 333-101.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0075

Registration Requirements for Industrial Radiographic X-Ray Machine Operations

The Authority will approve an application for a registration for use of radiation machines if the applicant meets the following requirements:

(1) The applicant satisfies the general requirements specified in 333-101-0005 for radiation machine facilities, and any special requirements contained in this division;

(2) The applicant submits an adequate program for training x-ray equipment operators that meets the requirements of 333-122-0200(6) of these rules;

(3) The applicant provides documentation indicating that all industrial x-ray operators have completed the training and hands-on experience required in 333-122-0200(1) of these rules. The training must include all of the subjects in 333-122-0200(6) of these rules;

(4) The applicant provides documentation verifying x-ray equipment operators are currently certified in industrial x-ray by a certifying entity;

(5) The applicant submits written operating and emergency procedures as described in 333-122-0225 of these rules;

(6) The applicant submits a description of a program for inspections of the job performance of each x-ray operator and x-ray operator's assistant at intervals not to exceed six months as described in 333-122-0200(4)(a) of these rules;

(7) The applicant submits a description of the applicant's overall organizational structure as it applies to the radiation safety responsibilities in industrial x-ray, including specified delegation of authority and responsibility;

(8) The applicant submits the qualifications of the individual(s) designated as the radiation safety officer as described in 333-122-0175 of these rules;

(9) If the applicant intends to perform calibrations of survey instruments they must describe methods to be used and the experience of the person(s) who will perform the calibrations. All calibrations must be performed according to the procedures described and at the intervals prescribed in 333-122-0100 of these rules;

(10) The applicant identifies and describes the location(s) of all permanent x-ray installations;

(11) The applicant identifies the location(s) where all records required by this and other divisions of chapter 333 will be maintained; and

(12) A registration will be issued if 333-122-0075(1) through (11) of these rules are met.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0100

Radiation Survey Instruments

(1) The registrant must keep sufficient calibrated and operable radiation survey instruments at each location where industrial x-ray machines are present to make the radiation surveys required by this division and by division 120. Instrumentation required by this rule must be capable of measuring a range from 0.02 milliseiverts (2 mrem) per hour through 0.01 sievert (1 rem) per hour.

(2) The registrant must have each radiation survey instrument required under section (1) of this rule calibrated:

(a) At energies appropriate for use; and

(b) At intervals not to exceed one year or after instrument servicing, except for battery changes; and

(c) For linear scale instruments, at two points located approximately one-third and two-thirds of full-scale on each scale; and for logarithmic scale instruments, at mid-range of each decade, and at two points of at least one decade; and for digital instruments, at 3 points between 0.02 and 10 milliseiverts (2 and 1000 mrem) per hour; and

(d) So that an accuracy within plus or minus 20 percent of the true radiation dose rate can be demonstrated at each point checked.

(3) The registrant must maintain records of the results of the instrument calibrations in accordance with 333-122-0375 of these rules.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0125

Inspection and Maintenance of Industrial X-ray Machines, Associated Equipment, and Survey Instruments

(1) The registrant must perform visual and operability checks on survey meters, radiation machines and associated equipment before each day's use, or work shift, to ensure that the equipment is in good working condition

(2) Survey instrument operability must be performed using check sources or other appropriate means.

(3) If equipment problems are found, the equipment must be removed from service until repaired.

(4) Each registrant must have written procedures for and perform inspection and routine maintenance of industrial x-ray machines, associated equipment, and survey instruments at intervals not to exceed three months or before the first use thereafter to ensure the proper functioning of components important to safety. If equipment problems are found, the equipment must be removed from service until repaired.

(5) Records of equipment problems and of any maintenance performed under this rule must be made in accordance with 333-122-0425.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0150

Permanent Radiographic Installations

(1) Each entrance that is used for personnel access to the high radiation area in a permanent radiographic installation must have either:

(a) An entrance control of the type described in OAR 333-120-0220 that causes the radiation level upon entry into the area to be reduced; and or

(b) Both conspicuous visible and audible warning signals to warn of the presence of radiation. The visible signal must be actuated by radiation whenever the machine is energized. The audible signal must be actuated when an attempt is made to enter the installation while the machine is energized.

(2) The alarm system must be tested for proper operation with an x-ray machine each day before the installation is used for industrial x-ray operations. The test must include a check of both the visible and audible signals. Entrance control devices that reduce the radiation level upon entry as designated in 333-122-0125(1)(a) of these rules must be tested monthly. If an entrance control device or an alarm is operating improperly, it must be immediately labeled as defective and repaired within seven calendar days. The x-ray machine may continue to be used during this seven-day period, provided the registrant implements the continuous surveillance requirements of 333-122-0300 of these rules and uses an alarming rate-meter. Test records for entrance controls and audible and visual alarms must be maintained in accordance with 333-122-0450 of these rules.

(3) Industrial x-ray machines must be physically secured to prevent tampering by unauthorized personnel.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0175

Radiation Safety Officer

The radiation safety officer of an industrial x-ray facility must ensure that radiation safety activities are being performed in accordance with approved procedures and regulatory requirements in the daily operation of the registrant's program.

(1) Minimum qualifications, training, and experience for radiation safety officers for industrial x-ray. A radiation safety officer must complete:

(a) The training and testing requirements of 333-122-0200(1) of these rules;

(b) 160 hours of hands-on experience as a qualified x-ray operator in industrial x-ray operations; and

(c) A minimum of eight hours of formal training in the establishment and maintenance of a radiation protection program.

(2) The Authority will consider alternative qualifications, training and experience for individuals who want to be a radiation safety officer in the industrial x-ray setting. However, the training and experience must be related to the field of ionizing radiation, and the establishment and maintenance of a radiation safety program.

(3) The specific duties and authorities of the radiation safety officer must include:

(a) Establishing and overseeing all operating, emergency, and ALARA procedures as required by division 333-120 and reviewing them regularly to ensure that they conform to Authority rules and to the registration conditions;

(b) Overseeing and approving the training program for industrial x-ray personnel to ensure that appropriate and effective radiation protection practices are taught;

(c) Ensuring that required radiation surveys are performed and documented in accordance with the rules, including any corrective measures when levels of radiation exceed established limits;

(d) Ensuring that personnel monitoring devices are calibrated, if applicable, and used properly and that records are kept of the monitoring results and that timely notifications are made as required by division 333-120; and

(e) Ensuring that operations are conducted safely and for implementing corrective actions including terminating operations.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0200

Training

(1) The registrant may not permit any individual to act as an industrial x-ray machine operator until the individual has received at least 40 hours of training in the subjects outlined in (6) of this rule, in addition to on the job training consisting of hands-on experience under the supervision of a qualified industrial x-ray machine operator. The on the job training must include a minimum of one month (160 hours) of active participation in the performance of industrial x-ray utilizing x-ray machines.

(2) The registrant may not permit any individual to act as an industrial x-ray machine operator until the individual:

(a) Has received copies of and instruction in the requirements described in the rules contained in this division, and applicable sections of divisions 333-120 and 333-111, in the registration under which the individual will perform industrial radiation machine operation, registrant's operating and emergency procedures;

(b) Has demonstrated an understanding of items in (2)(a) of this rule by successful completion of a written or oral examination;

(c) Has received training in the use of the registrant's radiation machines, associated equipment, and in the use of radiation survey instruments; and

(d) Has demonstrated understanding of the use of the equipment described in (2)(c) of this rule by successful completion of a practical examination.

(3) The registrant must provide annual refresher safety training, as defined in 333-122-0005 of these rules, for each radiation machine operator at intervals not to exceed 12 months.

(4) Except as provided in this rule, the radiation safety officer or designee must conduct an inspection program of the job performance of each industrial x-ray machine operator to ensure that the Authority's rules, registration requirements, and operating and emergency procedures are followed. The inspection program must:

(a) Include observation of the performance of each x-ray machine operator during an actual industrial radiographic x-ray machine operation, at intervals not to exceed six months.

(b) Provide that, if an industrial x-ray machine operator has not participated in an industrial x-ray machine operation for more than six months since the last inspection, the individual must demonstrate knowledge of the training requirements of this rule by a practical examination before these individuals can next participate in a radiation machine operation.

(c) The Authority may consider an alternate individual to conduct the inspection program and observation of the x-ray operator as required in (4)(a) and (b) of this rule, in those situations where the radiation machine operator is also the radiation safety officer.

(d) In those operations where a single individual serves as both x-ray operator and radiation safety officer, and performs all industrial x-ray machine operations, an inspection program is not required.

(5) The registrant must maintain training records including:

(a) Written, oral and practical examinations;

(b) Refresher safety training; and

(c) Inspections of job performance in accordance with 333-122-0475 of these rules.

(6) The training required in (1) of this rule must include the following subjects:

(a) Fundamentals of radiation safety including:

(A) Characteristics of x-radiation;

(B) Units of radiation dose;

(C) Hazards of exposure to radiation; and

(D) Methods of controlling radiation dose (time, distance, and shielding); and

(b) Radiation detection instruments including:

(A) Use, operation, calibration, and limitations of radiation survey instruments;

(B) Survey techniques; and

(C) Use of personnel monitoring equipment; and

(c) Equipment to be used including:

(A) Operation and control of radiation machines; and

(B) Inspection and maintenance of equipment; and

(d) The requirements of pertinent state and federal rules.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0225

Operating and Emergency Procedures

(1) Operating and emergency procedures must include, as a minimum, instructions in the following:

(a) Appropriate use of radiation machines so that no person is likely to be exposed to radiation doses in excess of the limits established in division 120 of these rules;

(b) Methods and occasions for conducting radiation surveys;

(c) Methods for posting and controlling access to radiation areas;

(d) Personnel monitoring and the use of personnel monitoring equipment;

(e) The inspection, maintenance, and operability checks of radiation machines, survey instruments;

(f) Steps that must be taken immediately by x-ray personnel in the event a pocket dosimeter is found to be off-scale;

(g) The procedure(s) for identifying and reporting defects and noncompliance, as required by 333-122-0425 of these rules;

(h) The procedure for notifying proper persons in the event of an accident or incident; and

(i) Maintenance of records.

(2) The registrant must maintain copies of current operating and emergency procedures in accordance with 333-122-0500 and 333-122-0575 of these rules.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0250

Personnel Monitoring

(1) The registrant may not permit any individual to act as a x-ray operator unless, at all times during radiographic operations, each x-ray operator wears, on the trunk of the body, a combination of direct reading dosimeter, and either a film badge or a TLD or other National Voluntary Laboratory Accreditation Program (NVLAP) approved technologies. X-ray operators who only operate cabinet x-ray machines are exempt from the requirement to wear a direct reading dosimeter.

(a) Pocket dosimeters must have a range from zero to 2 milliseiverts (200 mrem) and must be recharged at the start of each shift. Electronic personal dosimeters may only be used in place of ion-chamber pocket dosimeters.

(b) Each film badge and TLD must be assigned to and worn by only one individual.

(c) Film badges and TLD's must be exchanged at periods not to exceed quarterly.

(d) After replacement, each film badge or TLD must be returned to the supplier for processing within 14 calendar days of the end of the monitoring period, or as soon as practicable. In circumstances that make it impossible to return each film badge or TLD in 14 calendar days, such circumstances must be documented and available for review by the Authority.

(2) Direct reading dosimeters such as pocket dosimeters or electronic personal dosimeters, must be read and the exposures recorded at the beginning and end of each shift, and records must be maintained in accordance with 333-122-0525 of these rules.

(3) Pocket dosimeters, or electronic personal dosimeters, must be checked at periods not to exceed 12 months for correct response to radiation, and records must be maintained in accordance with 333-122-0525 of these rules. Acceptable dosimeters must read within plus or minus 20 percent of the true radiation exposure.

(4) If an individual's pocket dosimeter is found to be off-scale, or the electronic personal dosimeter reads greater than 2 milliseiverts (200 mrem), the individual's film badge or TLD must be sent for processing within 24 hours. In addition, the individual may not resume work associated with the use of sources of radiation until a determination of the individual's radiation exposure has been made. This determination must be made by the radiation safety officer or the radiation safety officer's designee. The results of this determination must be included in the records maintained in accordance with 333-122-0525 of these rules.

(5) If a film badge or TLD is lost or damaged, the worker must cease work immediately until a replacement film badge or TLD is provided and the exposure is calculated for the period from issuance to loss or damage of the film badge or TLD. The results of the calculated exposure and the period for which the film badge or TLD was lost or damaged must be included in the records maintained in accordance with 333-122-0525 of these rules.

(6) Reports received from the film badge or TLD processor must be retained in accordance with 333-122-0525 of these rules.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0275

Radiation Surveys

The licensee or registrant must conduct all surveys with a calibrated and operable radiation survey instrument that meets the requirements of 333-122-0100 of these rules.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0300

Surveillance

During each radiographic operation, the radiographer must ensure continuous direct visual surveillance of the operation to protect against unauthorized entry into a radiation area or a high radiation area, as defined in division 333-100, except at permanent radiographic installations where all entryways are locked and the requirements of 333-122-0150 of these rules are met.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0325

Posting

All areas in which industrial x-ray machines are operated must be conspicuously posted as required by 333-120-0410.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0350

Recordkeeping Requirements for Industrial X-Ray

Each registrant must maintain a copy of its registration, documents incorporated by reference, until the Authority terminates the registration.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0375

Records of Radiation Survey Instruments

Each registrant must maintain records of the calibrations of its radiation survey instruments that are required under 333-122-100 of these rules and retain each record for three years after it is made.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0400

Utilization Logs

(1) Each registrant must maintain utilization logs showing for each radiation machine the following information:

(a) A description, including the make, model, and serial number of the radiation machine;

(b) The identity and signature of the radiation machine operator; and

(c) For permanent radiographic installations, the dates each radiation machine is energized.

(2) The registrant must retain the utilization logs for three years.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0425

Records of Inspection and Maintenance of Radiation Machines, Associated Equipment, and Survey Instruments

(1) Each registrant must maintain records, specified in 333-122-0125 of these rules, of equipment problems found in daily checks and quarterly inspections of radiation machines, associated equipment, and survey instruments; and retain each record for three years after it is made.

(2) The record must include the date of check or inspection, name of inspector, equipment involved, any problems found, and what repair and/or maintenance, if any, was performed.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0450

Records of Alarm System and Entrance Control Checks at Permanent Radiographic Installations

Each registrant must maintain records of alarm system and entrance control device tests required by 333-122-0150 of these rules and retain each record for three years after it is made.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0475

Records of Training and Certification

Each registrant must maintain the following records for three years after the individual terminates employment:

(1) Records of training of each x-ray machine operator. The record must include copies of written tests, dates of oral and practical examinations, the names of individuals conducting and receiving the oral and practical examinations, and a list of items tested and the results of the oral and practical examinations; and

(2) Records of annual refresher safety training and semi-annual inspections of job performance for each x-ray machine operator. The records must list the topics discussed during the refresher safety training, the dates the annual refresher safety training was conducted, and names of the instructors and attendees. For inspections of job performance, the records must also include a list showing the items checked and any non-compliance observed by the radiation safety officer or designee.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0500

Copies of Operating and Emergency Procedures

Each registrant must maintain a copy of current operating and emergency procedures until the Authority terminates the registration.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0525

Records of Personnel Monitoring

Each registrant must maintain the following exposure records specified in 333-122-0250 of these rules:

(1) Direct reading dosimeter readings and yearly operability checks required by 333-122-0250(2) and 0250(3) of these rules for three years after the record is made;

(2) Reports received from the film badge or TLD processor until the Authority terminates the license or registration; and

(3) Records of estimates of exposures because of off-scale personal direct reading dosimeters, or lost or damaged film badges or TLD's, until the Authority terminates the license or registration.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0550

Form of Records

Each record required by this division must be legible throughout the specified retention period. The record may be the original, a reproduced copy, or a microform if the copy or microform is authenticated by authorized personnel and that the microform is capable of reproducing a clear copy throughout the required retention period. The record may also be stored in electronic media with the capability for producing legible, accurate, and complete records during the required retention period. Records, such as letters, drawings, and specifications, must include all pertinent information, such as stamps, initials, and signatures. The licensee or registrant must maintain adequate safeguards against tampering with and loss of records.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0575

Location of Documents and Records

Each registrant must also maintain current copies of the following documents and records sufficient to demonstrate compliance at each facility:

(1) A current radiation machine registration certificate;

(2) A copy of divisions 100, 101, 111 and 120 of this chapter;

(3) Records of equipment problems identified in daily checks of equipment as required by 333-122-0125 of these rules;

(4) Records of alarm system and entrance control checks required by 333-122-0450 of these rules, if applicable;

(5) Records of dosimeter readings as required by 333-122-0525 of these rules;

(6) Operating and emergency procedures as required by 333-122-0225 of these rules;

(7) Evidence of the latest calibration of the radiation survey instruments in use at the site, as required by 333-122-0100 of these rules;

(8) Evidence of the latest operability checks of dosimeters as required by 333-122-0525 of these rules; and

(9) Survey records as required by 333-122-0275 of these rules for the period of operation at the site.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

333-122-0600

Notifications

(1) In addition to the reporting requirements specified in 10 CFR 30.50 and in division 120 of these rules, each registrant must provide a written report to the Authority within 30 days of the occurrence of any of the following incidents involving x-ray equipment:

(a) Failure of any component, which is critical to safe operation of the x-ray machine, to properly perform its intended function; and/or

(b) An indicator on an x-ray machine fails to show that radiation is being produced, an exposure switch fails to terminate production of radiation when turned to the off position, or a safety interlock fails to terminate x-ray production.

(2) The registrant must include the following information in each report submitted under this rule and in each report of overexposure submitted under this division which involves failure of safety components of x-ray machines:

(a) Description of the equipment problem;

(b) Cause of each incident, if known;

(c) Name of the manufacturer and model number of equipment involved in the incident;

(d) Place, date, and time of the incident;

(e) Actions taken to establish normal operations;

(f) Corrective actions taken or planned to prevent recurrence; and

(g) Names and qualifications of personnel involved in the incident.

Stat. Auth.: ORS 453.605 - 453.807
Stats. Implemented: ORS 453.605 - 453.807
Hist.: PH 12-2006, f. & cert. ef. 6-16-06

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