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The Oregon Administrative Rules contain OARs filed through March 15, 2014
 
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DEPARTMENT OF CORRECTIONS

 

DIVISION 79

SHARED INFORMATION SYSTEM

 

 

291-079-0030

Authority, Purpose, and Policy

(1) Authority: The authority for this rule is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 329.965, 423.020, 423.030 and 423.075.

(2) Purpose: The purpose of this rule is to establish department policy and procedures for obtaining and providing inmate/offender Social Security Numbers to the State Interagency Shared Information System (SIS).

(3) Policy: It is the policy of the Department of Corrections to request inmates/offenders to voluntarily provide their Social Security Numbers for use by the State Interagency Shared Information System (SIS). The SIS will use the information to assist state and local agencies to plan workforce development, education and training services. If provided, the Department will furnish the information to the SIS for its use as required by ORS 329.965. Refusal to disclose or permit the use of a Social Security Number by the SIS will not be used to deny an inmate/offender any rights, benefits, or privileges provided by law, or otherwise affect the inmate's/offender's ability to obtain services from the Department of Corrections.

Stat. Auth.: ORS 179.040, ORS 329.965, ORS 423.020, ORS 423.030 & ORS 423.075
Stats. Implemented: ORS 179.040, ORS 329.965, ORS 423.020, ORS 423.030 & ORS 423.075
Hist.: CD 8-1997, f. & cert. ef. 6-6-97; DOC 5-2002, f. & cert. ef. 3-27-02

291-079-0035

Definitions

(1) Inmate: Any person under the supervision of the Department of Corrections who is not on parole, probation or post-prison supervision status.

(2) Offender: Any person under the supervision of the Department of Corrections who is on parole, probation or post-prison supervision status.

(3) Offender Information and Sentence Computation (OISC): A location where the official file of Department of Corrections felony inmates/offenders are permanently maintained.

(4) Official File: Those documents permanently maintained in OISC on all Department of Corrections felony inmates, offenders and misdemeanant sex offenders and placed on microfilm with security role forward to the Archives Division.

(5) Working File: Those documents maintained in a Department of Corrections facility or community corrections office for administrative and case management purposes.

Stat. Auth.: ORS 179.040, ORS 329.965, ORS 423.020, ORS 423.030 & ORS 423.075
Stats. Implemented: ORS 179.040, ORS 329.965, ORS 423.020, ORS 423.030,& ORS 423.075
Hist.: DOC 5-2002, f. & cert. ef. 3-27-02

291-079-0040

Procedures

(1) Upon admission to a Department of Corrections intake facility, or at such other facility as necessary, the department will furnish each inmate/offender with a release form requesting the inmate's/offender's voluntary disclosure of his/her Social Security Number(s) to the department for use by the State Interagency Shared Information System (SIS). The release form will describe the uses to which the inmate's/offender's Social Security Number will be put by the SIS and inform the inmate/offender that the Social Security Number information will be used for the stated purposes or as otherwise required by law. The inmate's/offender's Social Security Number will not be disclosed or released for use by the SIS without the informed consent of the inmate/offender. If an inmate/offender does not consent to the disclosure or use of the Social Security Number by voluntarily completing the form, the Social Security Number will not be provided to the SIS.

(2) Disclosure of an inmate's/offender's Social Security Number for use by the SIS is voluntary. Refusal to disclose or permit the use of a Social Security Number by the SIS will not be used to deny an inmate/offender any rights, benefits, or privileges provided by law, or otherwise affect the inmate's/offender's ability to obtain services from the Department of Corrections.

(3) SIS release forms collected at any Department of Corrections facility will be stored in the working file of the same facility where the inmate is housed.

(4) SIS release form collected at any community corrections will be stored in the working file where the offender is supervised.

(5) Entry of the inmate's/offender's Social Security Number and SIS status will be made in the department's computer system prior to placing the SIS release form into the working file.

(6) SIS release forms shall be archived, as an essential document, at OISC. SIS release forms shall be part of the official file.

Stat. Auth.: ORS 179.040, ORS 329.965, ORS 423.020, ORS 423.030 & ORS 423.075
Stats. Implemented: ORS 179.040, ORS 329.965, ORS 423.020, ORS 423.030 & ORS 423.075
Hist.: CD 8-1997, f. & cert. ef. 6-6-97; DOC 5-2002, f. & cert. ef. 3-27-02

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use

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