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DEPARTMENT OF CORRECTIONS

 

DIVISION 53

EMERGENCY PREPAREDNESS

291-053-0005

Authority, Purpose and Policy

(1) Authority: The authority for this rule is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030, and 423.075.

(2) Purpose: The purpose of this rule is to outline the total approach needed by the Department of Corrections for emergency preparedness. The total approach will:

(a) Design the mechanism to meet the responsibilities for the coordination and planning of emergency preparedness for the Department of Corrections;

(b) Develop the individual phases of the emergency preparedness system to include planning, prevention, prediction, preparation and practice to guarantee a continual and comprehensive approach to emergencies;

(c) Define the role of the Department of Corrections Central Office during emergency situations;

(d) Determine the emergency command structure and the support functions required during emergencies and define essential responsibilities;

(e) Delineate the standardized methodology to resolve designated emergencies.

(3) Policy:

(a) It is the policy of the Department of Corrections that the following risk priorities must be considered upon implementation of emergency plans in its functional units:

(A) The safety of the general public;

(B) Safety and welfare of hostages;

(C) Prevention of death and/or serious injury to employees, volunteers, or visitors;

(D) Inmate welfare;

(E) Protection of property;

(F) Restoration of order; and

(G) Identification, arrest, and legal prosecution of participants.

(b) Inherent Risk:

(A) The acceptance of employment or volunteer assignment in a Department of Corrections facility will be tacit acknowledgment of the risk which may be involved in the employment or volunteer assignment;

(B) Employees or volunteers must be aware that no one retains his/her authority when taken hostage, regardless of his/her rank or position within the organization. Likewise, there is an inherent risk for any person living, working, visiting, or delivering services in a Department of Corrections facility;

(C) Department employees will expend every reasonable security effort to protect the physical welfare of all persons living, working, visiting, or delivering services to a Department of Corrections facility. However, employees will not be intimidated into taking any action not consistent with sound correctional practice;

(D) If any person is taken hostage, sound correctional practice shall include the following:

(i) Riotous or mutinous inmates will not be granted freedom from the confines of a correctional facility;

(ii) Immunity from prosecution or amnesty will not be granted;

(iii) Prosecution will be pursued vigorously in all cases;

(iv) Hostages will have no authority to give orders;

(v) No demands of the hostage taker(s) will be honored;

(vi) Keys or weapons or their use will not be surrendered; and

(vii) Drugs, liquor, or transportation requests from inmates will not be considered. Transportation will not be provided.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 17-1980, f. 5-6-80, ef. 5-7-80; CD 30-1981(Temp), f. & ef. 6-30-81; CD 45-1981, f. & ef. 10-30-81; CD 49-1985, f. & ef. 8-16-85; CD 20-1986(Temp), f. 6-30-86, ef. 8-15-86; CD 44-1986, f. & ef. 10-17-86; CD 19-1988, f. & cert. ef. 11-18-88; CD 2-1992, f. 2-21-92, cert. ef. 3-2-92; CD 20-1996, f. 11-20-96, cert. ef. 12-1-96

291-053-0010

Definitions

Definitions for OAR 291-053-0005 through OAR 291-053-0135

(1) Department of Corrections (DOC) Facility: Any institution, facility, or staff office, including the grounds, operated by the Department of Corrections.

(2) Department Emergency Coordinator: A management employee that has the responsibility to coordinate and monitor emergency preparedness activities throughout the department.

(3) Director: The Director of the Department of Corrections. The highest command employee in the Department of Corrections who assists the facility commander in assessing the emergency, identifying, and providing needed resources for the resolution to an emergency.

(4) Emergency: Any incident which disrupts or substantially impairs the capacity of a DOC facility to conduct routine business, including natural and man made disasters.

(5) Emergency Preparedness: A comprehensive system that requires a continuous department commitment to personnel and resources to ensure a systematic approach to emergencies that will include planning, prevention, prediction, preparation, and practice.

(6) Facility Emergency Coordinator: A management employee that has the responsibility to coordinate and monitor emergency preparedness activities at a DOC facility.

(7) Functional Unit Manager: Any person within the Department of Corrections who reports to either the Director, an Assistant Director, or an administrator and has the responsibility for the delivery or program services or coordination of program operations.

(8) Inmate: Any person under the supervision of the Department of Corrections who is not on parole, post prison supervision, or probation status.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 17-1980, f. 5-6-80, ef. 5-7-80; CD 30-1981(Temp), f. & ef. 6-30-81; CD 45-1981, f. & ef. 10-30-81; CD 49-1985, f. & ef. 8-16-85; CD 20-1986(Temp), f. 6-30-86, ef. 8-15-86; CD 44-1986, f. & ef. 10-17-86; CD 19-1988, f. & cert. ef. 11-18-88; CD 2-1992, f. 2-21-92, cert. ef. 3-2-92; CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

Procedures

291-053-0075

General Information

(1) Emergency preparedness is a comprehensive system that requires a continuous department commitment to personnel and resources to ensure a systematic and standardized approach to emergencies that includes planning, prevention, prediction, preparation, and practice.

(a) Emergency preparedness is the primary goal for the Department of Corrections in an emergency to effectively regulate and maintain a safe and humane environment for the public, its employees and inmates.

(b) Emergency preparedness is essential in assuring the protection of the public, facility and life.

(c) Emergency preparedness enables employees to maintain and restore humane and professional conditions of incarceration as quickly and safely as possible.

(d) Emergency preparedness requires an emergency response with its primary mission to expediently resolve the situation with the least amount of force, and achieve the correctional objective.

(2) Each DOC facility shall develop emergency plans to respond to emergency situations.

(3) The department shall assign a management employee to perform the duties of the department emergency coordinator.

(4) The functional unit manager shall assign a management employee to perform the duties of the facility emergency coordinator.

(5) Each DOC facility shall network to maintain sufficient resources and preparedness to adequately respond to emergencies.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

291-053-0085

Planning

(1) Planning develops the mechanism and resources to carry out the prevention and prediction of an emergency and the preparation and practice for an emergency.

(2) The department emergency coordinator is responsible for oversight of all elements of emergency preparedness within the department.

(3) The facility emergency coordinator is responsible for planning all elements of emergency preparedness within a DOC facility.

(4) The department emergency coordinator, facility emergency coordinator, and selected employees and outside agency personnel are responsible for the planning phase. This includes:

(a) The development, distribution, and maintenance of emergency preparedness plans that will resolve emergencies.

(b) The acquisition and maintenance of the essential resources to implement emergency preparedness plans.

(c) The development and maintenance of training standards to satisfactorily execute emergency preparedness plans.

(d) A continual assessment (evaluation) of the five phases (planning, prevention, prediction, preparation, and practice) of emergency preparedness to ensure current information, technology, and techniques have been incorporated into the emergency plans. Emergency plans shall be revised, updated, and distributed to each user.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

291-053-0095

Prevention

(1) Prevention enables employees to maintain and restore safe, humane, and professional conditions of incarceration.

(2) Prevention requires consistent enforcement of directives to provide effective communications, appropriate inmate programs and services, and adequate safety, security, and sanitation.

(3) Prevention of emergencies is enhanced by requiring the reporting and mitigating disturbance factors (unusual changes/occurrences in the prison environment).

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

291-053-0105

Prediction

(1) Prediction develops the methods to identify the possibility of an emergency, identify the types of emergency, and identify the proper response to an emergency.

(2) Prediction of emergencies requires the identification, reporting and authentication of disturbance factors.

(3) Emergencies can often be predicted if disturbance factors can be properly evaluated. Each DOC facility will utilize a "Risk Assessment” designed to predict the degree of possibility for an emergency.

(4) Each DOC facility shall perform a risk assessment annually to identify the potential for an emergency based on the geographic location, inmate population, facility structure and facility resources. The internal and external factors that would threaten the facility will be listed on a form titled "Risk Assessment by Type of Emergency." This form will be kept current and maintained in the Emergency Preparedness Manual. A copy will be sent to the department emergency coordinator.

(5) Each DOC facility shall develop emergency plans to respond to each predicted emergency identified on the "Risk Assessment by Type of Emergency."

[Publications: Publications & Forms referenced are available from the agency.]

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

291-053-0115

Preparation

(1) Preparation develops the emergency plans along with the equipment and resources used in an emergency and provides for an audit procedure to ensure plans have been properly developed, maintained, and distributed.

(2) Each DOC facility shall develop and maintain Emergency Preparedness Manuals — Volumes I, II and III as required by the Director.

(3) Each DOC facility shall implement the appropriate components of the command structure to meet emergency situations.

(4) Each DOC facility will maintain a perpetual equipment list for use in an emergency. The department emergency coordinator will maintain a department-wide list of equipment by consolidating facility lists.

(5) Each DOC facility will perform audits on Emergency Preparedness Manuals annually..

[Publications: Publications referenced are available from the agency.]

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

291-053-0125

Practice

(1) Practice develops training standards and curriculum, initiates training for all levels of employees, designs exercises to determine the effectiveness of emergency plans and training, and uses evaluations to provide revised training standards, curriculum, training, and exercises.

(2) Training for emergency preparedness will be provided by certified emergency coordinators to new employees and annually thereafter for all levels of employees.

(3) Emergency Exercises:

(a) Emergency exercises (two major and two minor drills) will be conducted annually at each institution to determine the effectiveness of the emergency preparedness plans. The fundamental purpose of an exercise program is to improve operational readiness. Full scale exercises, (involving non-ODOC agencies) must be pre-approved by the department emergency coordinator. Tabletop exercises may be considered drills.

(b) Non-Institution facilities will conduct a minimum of one tabletop exercise annually.

(4) A thorough evaluation of any application of the emergency preparedness plans will be made to determine effectiveness and deficiencies, recommend the correction of deficiencies, and mediate efficiencies as appropriate.

(5) The emergency coordinators shall review all evaluations and recommendations for emergency preparedness and revise training standards as necessary.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

291-053-0135

Confidential Procedures

(1) The following confidential procedures will be maintained in the Emergency Preparedness Manual with current information:

(a) Emergency Preparedness;

(b) Tactical Emergency Response Team (TERT); and Crisis Negotiation Team (CNT)

(c) Escape Response.

[Publications: Publications referenced are available from the agency.]

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 20-1996, f. 11-20-96, cert. ef. 12-1-96; DOC 1-2013, f. & cert. ef. 1-17-13

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