Oregon Bulletin

May 1, 2012

Department of Transportation, Chapter 731

Rule Caption: ODOT’s relationship with Oregon Department of Aviation.

Adm. Order No.: DOT 2-2012

Filed with Sec. of State: 3-21-2012

Certified to be Effective: 3-21-12

Notice Publication Date: 2-1-2012

Rules Adopted: 731-003-0005

Rules Repealed: 731-003-0005(T)

Subject: Enacted 2011 legislation stated that ODOT would need to adopt rules for the business processes identified in the bill. Adoption of rules for policies and procedures already in place in ODOT would be extensive for each business process related to financial transactions. ODOT uses a process where all divisions, including ODA, assist in development and review of these policies and procedures contained in the Financial Administration and Standards Manuel (FASM).

 This rule is intended to provide Aviation and the public with guidance on what information Aviation must comply with. The rule also requires that ODOT’s relationship with Aviation be guided by an intergovernmental agreement. This information is necessary for ODOT and Aviation to have a clear understanding of their working relationship and to enhance Aviation’s ability to provide services to Oregonians. This rule replaces a temporary rule that became effective September 30, 2011.

Rules Coordinator: Lauri Kunze—(503) 986-3171


Provision of Business Services to Department of Aviation

(1) Oregon Laws 2011, chapter 630, requires the Department of Transportation to provide the following services to the Department of Aviation, and requires the Department of Aviation to abide by all rules adopted by the Department of Transportation related to the following services:

(a) Budget preparation services;

(b) Daily processing for accounts payable, accounts receivable, payroll, receipts and disbursements;

(c) Records and inventory maintenance accounting services;

(d) Financial management reports and revenue and expenditure projections;

(e) Purchasing, leasing and contracting services;

(f) Internal audit services;

(g) Computer and information system services; and

(h) Human resource services.

(2) The most current Department of Transportation administrative rules related to the services identified in section (1) apply to the Department of Aviation, including but not limited to OAR Chapter 731, Divisions 146, 147, 148 and 149.

(3) The most current Department of Transportation policies and procedures related to the services identified in section (1) apply to the Department of Aviation.

(4) The Financial Administration and Standards Manual applies to the Department of Aviation.

(5) For purposes of providing the services identified in section (1) the Department of Aviation shall be treated the same as a division of the Department of Transportation in applying applicable rules, policies and procedures.

(6) The Department of Transportation and Department of Aviation shall enter into an interagency agreement to address additional administration and implementation issues related to providing the services identified in section (1), and to establish the fee for providing those services and payment thereof.

Stat. Auth.: ORS 184.616, 184.619 & Ch. 630, OL 2011
Stats. Implemented: Ch. 630, OL 2011
Hist.: DOT 2-2011(Temp), f. & cert. ef. 9-30-11 thru 3-21-12; DOT 2-2012, f. & cert. ef. 3-21-12

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