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Oregon Historical County Records Guide

Marion County Records Inventory - Scrollable Version

The following information is based on a November 2007 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Marion County Web page: http://www.co.marion.or.us/

Assessor's Office: Courthouse Square Building, 555 Court St NE, Room 2233, Salem, OR 97309;
Circuit Court Office [includes vault]: Marion County Courthouse, 100 High St NE, Salem, OR 97301;
Commission on Children and Families Office: Courthouse Square Building, 555 Court St NE, Room 4162, Salem, OR 97301;
Community and Provider Services Office: 2421 Lancaster Drive, Salem, OR 97305;
County Clerk's Recording Office [includes vault]: Marion County Courthouse, 100 High St NE, Room 1331, Salem, OR 97301;
Health Department Building, Administration Office: 3180 Center St NE, Room 2100, Salem, OR 97301;
Marion County Archives: No public access. Contact the appropriate office (e.g., clerk, assessor, planning...) for access to the records;
Marion County Courthouse, Circuit Court Offices and Vault: 100 High St NE, Salem, OR 97301;
Marion County Courthouse Parking Structure Court Archives: No public access. Contact the circuit court office for access to the records;
Marion County Courthouse Probate Records Room B-280: No public access. Contact the circuit court office for access to the records;
Marion County Fair Office: 5155 Silverton Road NE, Salem, OR 97305;
Marion County Historical Society Museum: 260 12th St SE, Salem, OR 97301-4101;
Marion County Jail: 4000 Aumsville Highway SE, Salem, OR 97301;
Oregon Historical Society: 1200 SW Park Ave, Portland, OR 97205;
Oregon State Archives: 800 Summer St NE, Salem, OR 97310;
Planning Division Office: Courthouse Square Building, 555 Court St NE, Room 2150, Salem, OR 97301;
Public Works Complex, Building 7: No public access. Contact the county fair office for access to the records;
Surveyor's Office: 5155 Silverton Road NE, Salem, OR 97305;
Tax Collection Office: Courthouse Square Building, 555 Court St NE, Room 2242, Salem OR 97301;
University of Oregon, Knight Library, Special Collections: 1299 University of Oregon, Eugene, OR 97403.



Access note: As of November 2010, and projected indefinitely, county offices that had been housed in the Courthouse Square Building have been moved to various other locations in Salem. This change has affected the location of other county offices, such as the clerk's recording office, as well. See the Marion County Web site for more information and specific locations.

Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1950-1992

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

The searchable computer GIS database Survey Graphic Index available in the surveyor's office public research area and by paid subscription includes digital images of survey plats, road survey plats, subdivision and partition plats, aerial photographs, assessor's maps, as well as corner monumentation and other information.

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
[Aerial Photographs-Large Scale Color-Map Drawer], 1976 (ca.25 photographs);
[Aerial Photographs-Large Scale-Map Drawer], 1976 (ca.100 photographs);
Aerials [Photographs], 1968 (ca.700 photographs);
[Willamette River Greenway Maps and Aerial Photographs-map drawer 7], ca.1973-ca.1976 (2 cu.ft.).

Records at the Courthouse Square Building, Planning Division Conference Room, Room 2150:
[Aerial Photographs], 1967 (ca.1500 photographs); 1976 (ca.200 photographs);
[Aerial Photographs-Color], 1971 (ca.900 photographs);
Air Photos, 1992 (25 volumes);
ASCS [Aerial Photographs-Color], 1983 (ca.600 photographs); 1988 (ca.500 photographs);
Marion County Photomaps, 1978 (1 volume).

Records at the Courthouse Square Building, Assessor's Appraisal Office, Room 2207:
[Aerial Photographs], 1990 (ca.200 photographs); 1992 (ca.200 photographs); 1992 (12 volumes).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
Aerial Mosaic of Salem, Oregon [Photographs], 1950 (1 volume);
Aerials [Photographs-Large Scale], 1955 (6 photographs).

Records at the Courthouse Square Building, Assessor's Cartography Supervisor's Office, Room 2233:
Aerials to PW [Photographs-designated for transfer to the county surveyor's office], 1955 (ca.1000 photographs).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Aerials [Photographs], 1972 (ca.50 photographs); 1992 (ca.1000 photographs);
I-5 Photos [Aerial], 1968 (ca.100 photographs).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Willamette River Greenway [Records-includes maps and aerial photographs], 1974 (.75 cu.ft.).

Records at the Marion County Archives:
[Aerial Photographic Negative Film], 1955 (12 canisters of film); 1968 (9 canisters of film);
[Aerial Photographs-with index], 1955 (ca.300 photographs); 1958 (ca.200 photographs);
Aerial Photos, 1955 (ca.1500 photographs);
[Large Aerial Photographs-with meander lines and other notations-rolled], n.d. (7 cu.ft.).

 

Animal Bounty Records

1895-1961

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Bounty Record [includes loose records], 1909-1961 (1 volume).

Records at the Marion County Archives:
Bounty Affidavits, 1898 (1 volume);
[Bounty Affidavits], 1898 (1 volume);
[Scalp Bounty Affidavits-accession no. 02.026.020], 1895-1897 (.35 cu.ft.).

 

Assessment and Tax Rolls

1848-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

The "Appraisal and Assessment" searchable database includes assessment and property value information dating from 1991 to the present. The database is accessible in the assessor, clerk's recording, and tax collection offices.

Records at the Oregon State Archives:
Assessment Roll, 1857, 1862, 1864, 1866-1869, 1871-1899, 1903, 1905, 1910, 1915, 1920, 1925 (58 volumes); 1857 (1 reel of microfilm);
Assessment Roll [Delinquent Assessment Roll], 1887-1891, 1893-1900 (17 volumes);
Assessment Roll [Delinquent Tax List], 1860-1861, 1866-1869, 1871-1886 (23 volumes);
Assessment Roll [Index to Assessment Roll], 1903 (1 volume); 1905 (1 volume); 1910 (1 volume); 1915 (1 volume); 1920 (1 volume); 1925 (1 volume);
Assessment Roll [Index to Tax Roll], 1900 (1 volume);
Assessment Roll [Tax Roll], 1900 (2 volumes).

Records at the Courthouse Square Building, Tax Collection Office, Room 2242:
Duplicate Tax Ledgers [includes assessment information], 1958-1976 (507 reels of microfilm);
Marion County CTC Account Summary [includes tax information], 1997-present (10 inches of microfiche);
Tax Roll [title varies], 1976-1997 (26 volumes of microfiche).

Records at the Marion County Archives:
Assessment and Tax Roll [title varies], 1921, 1926, 1930-1931, 1935-1958 (158 volumes);
Assessment and Tax Roll Lands Classified for Reforestation, 1932-1941 (1 volume);
Assessment Roll [accession no. 98.002.001], 1976-1977 (28 volumes);
Assessment Roll [title varies], 1867, 1869, 1879-1880, 1883-1906, 1911, 1916, 1921, 1927-1929 (119 volumes);
[Delinquent Tax Lists], 1911-1919 (.15 cu.ft.);
Delinquent Tax Roll [title varies], 1883-1884, 1891-1892, 1894, 1900 (9 volumes);
Index to Tax Rolls [title varies], 1900-1914, 1917-1948, 1956-1982 (113 volumes);
[Oregon and California Railroad Grant Lands, Tax Roll Summary], 1916-1925 (1 volume);
[Summary of Assessment Roll], 1898-1913 (.10 cu.ft.);
Tax List, 1895 (25 volumes).

Records at the Oregon Historical Society:
Mss. 1273 [Assessment Roll], 1857 (1 volume);
Mss. 1273 [Tax Roll-Champoeg County], 1848 (.05 cu.ft.).

 

Assumed Business Names Registers

1913-1964

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Records at the Marion County Archives:
[Assumed Business Names-Index Cards], ca.1913-1964 (1 cu.ft.);
[Index to Certificates of Assumed Business Names], 1913-1964 (2 volumes);
Record of Assumed Business Names [title varies], vol. 3-20, 1936-1964 (18 volumes);
Record of Assumed Business Names [title varies-with index], vol. 1-2, 1913-1936 (2 volumes);
[Retired Assumed Business Names-accession no. 90.001.002], 1913-1964 (.40 cu.ft.).

 

Attachment Records

1856-1920

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Oregon State Archives:
Foreclosure Records [includes certificates and writs of attachment], 1856-1920 (1.10 cu.ft.);
Foreclosure Records [Record of Assignments], vol. 3, 1890-1898 (1 volume);
Foreclosure Records [Sheriff's Attachments-title varies], vol. 1-2, 1856-1893 (2 volumes).

Records at the Marion County Courthouse, County Clerk's Vault:
Sheriff's Attachment Record [with index], vol. 4, 1905-1913 (1 volume).

 

Birth Records

1871-1932

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for birth, and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature.

Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Records may also include delayed birth filings that record birth dates preceding 1903. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Oregon State Archives:
Marion County Birth Index [includes few entries before 1903], 1871-1932 (1 reel of microfilm);
Record of Births and Deaths [Oregon Health Division], 1915-1929 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
Index to Births and Deaths [Birth Abstracts-includes few entries before 1903], 1871-1932 (1 reel of microfilm).

 

Census Records

1845-1905

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Records at the Oregon State Archives:
Census [Enumeration of the Inhabitants and Industrial Products of Marion County-with index], 1895 (3 volumes); 1895 (1 reel of microfilm);
Census [Enumeration of the Inhabitants and Military Enrollment of Marion County-with index], 1905 (2 volumes); 1905 (1 reel of microfilm);
Census Records [Abstract of Assessment and Census], 1865 (1 volume);
Census Records [City of Aumsville], 1905 (.05 cu.ft.);
Search for 1865 and 1895 Marion County census entries in Oregon Historical Records Index.

Records at the Oregon Historical Society:
Mss. 1273, Enumeration of the Inhabitants and Industrial Products of Marion County, 1895 (1 reel of microfilm).

Records at a Related Web Site:
Champoeg (Marion) County Census [Transcription], 1845 (US GenWeb Project);
Marion County Census
[Transcription], 1850 (US GenWeb Project).

 

Circuit Court Case Files

1848-1984

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

A 2005 arson fire at the Marion County Courthouse destroyed a large number of circuit court case files. See the Circuit Court Journals series and Circuit Court Dockets series for circuit court documents and information dating from 1971 to 1984.

Records at the Oregon State Archives:
Circuit Court Case Exhibits [includes bank, lumber, land, milling, and other company registers and dockets], ca.1870-ca.1940 (33 volumes);
Circuit Court Case Exhibits [includes court documents, correspondence, financial journals, maps, drawings, and photographs], 1870-1940 (27 cu.ft.);
Circuit Court Case Files Divorces, 1852-1921 (20 cu.ft.);
Circuit Court Case Files [does not include divorce cases], no. 4-15339, 1848-1921 (285 cu.ft.);
Circuit Court Cases Indirect [Index], 1952-1970 (.80 cu.ft.);
Circuit Court Dockets and Indexes [Register & Circuit Court Docket-indexes case files], 1892-1935 (2 volumes);
Circuit Court Documents [includes complaints, subpoenas, warrants, and arrests], 1861-1947 (.80 cu.ft.);
Circuit Court Index Direct [Case Files], 1953-1962 (.50 cu.ft.);
Circuit Court Register [indexes case files and journal], 1849-ca.1890 (2 volumes);
Circuit Court Transcripts, 1880-1934 (6.25 cu.ft.);
Index to Circuit Court Cases Direct, 1908-1935 (.50 cu.ft.);
Index to Circuit Court Cases Indirect, 1908-1962 (1.40 cu.ft.);
Index to Circuit Court Direct [Case Files], 1963-1970 (.40 cu.ft.);
Search for 1852-1921 Marion County divorce case files in Oregon Historical Records Index.

Records at the Marion County Courthouse, Circuit Court Vault:
CC [Circuit Court Case Files], no. 1-74727, 1848-1971 (980 reels of microfilm);
[Defendant Index Circuit Court-to case files], 1910-1984 (8 reels of microfilm);
[Plaintiff Index Circuit Court-to case files], 1910-1984 (8 reels of microfilm).

Records at the Marion County Archives:
County Court, Circuit Court, & Justice Court Case Files [primarily relates to juvenile cases-title varies-with gaps], no. 2787-11607, 1941-1979 (9 cu.ft.);
US District Court Case #361 [accession no. 02.026.004], 1855 (.05 cu.ft.).

 

Circuit Court Dockets

1848-1986

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Dockets and Indexes [Circuit Court Dockets], 1872-1878 (1 volume); 1894-1901 (1 volume); 1904-1907 (1 volume);
Circuit Court Dockets and Indexes [Register & Circuit Court Docket-indexes case files], 1892-1935 (2 volumes);
Circuit Court Dockets and Indexes [Register Circuit Court], 1863-1872 (1 volume);
Circuit Court Register and Fee Book, 1884-1891 (2 volumes);
Registers of Action [with index], vol. 2-6, 1893-1930 (5 volumes).

Records at the Marion County Courthouse Parking Structure, Circuit Court North Archives:
Circuit Court Docket, 1884-1898 (2 volumes);
Circuit Court Docket Dept. 1 [Department], 1898-1906 (1 volume);
Circuit Court Docket Dept. No. 2 [Department], 1902-1907 (1 volume);
Register and Circuit Court Docket, ca.1952-ca.1956 (1.60 cu.ft.);
[Register and Circuit Court Docket], 1980-1986 (1 volume);
Register of Actions Cir. Court [Circuit-includes some county court actions-with index], vol. 1, 1890-1893 (1 volume).

Records at the Marion County Courthouse, Circuit Court Vault:
CC [Circuit Court Case File-includes docket sheets], no. 1-74727, 1848-1971 (980 reels of microfilm);
CC Docket Books [Circuit Court Register], no. 9400-51489, 1909-1961 (23 reels of microfilm).

Records at the Marion County Courthouse, Circuit Court Records Office:
Circuit Court Registers, no. 74600-146297, 1971-1983 (9 inches of microfiche);
[Indirect Circuit Court Registers-Index], ca.1850-ca.1960 (9 sheets of microfiche).

 

Circuit Court Journals

1849-1984

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Journals [includes U.S. District Court-title varies], vol. 1-7, 1849-1882 (7 volumes); vol. 9-46, 1885-1930 (38 volumes);
Circuit Court Register [indexes case files and journal], 1849-ca.1890 (2 volumes).

Records at the Marion County Courthouse, Circuit Court Vault:
Circuit Court Journal, 1971-1984 (202 reels of microfilm).

Records at the Marion County Courthouse, Circuit Court Records Office:
[Circuit Court Registers-indexes journals], 1849-1907 (6 sheets of microfiche).

Records at the Marion County Archives:
Record Circuit Court [Journal], vol. 8, 1882-1885 (1 volume).

 

Clerk and Recorder Miscellaneous Recordings

1850-1976

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Oregon State Archives:
Clerk and Recorder Miscellaneous Recordings [Clerk's Miscellaneous Records-with index], vol. 1-3, 1850-1888 (3 volumes).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Miscellaneous Index, 1958-1976 (1 volume);
Miscellaneous Record [Clerk's-with index], vol. 4-10, 1889-1962 (7 volumes);
Miscellaneous Record [Recorder's-title varies-with index], vol. 1-41, 1894-1974 (41 volumes).

 

Clerk and Recorder Official Filings

1974-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Since 1974 deeds, mortgages, military discharges, mining claims and other records have been included in the clerk's Recordings. The documents are indexed from 1976 to the present on computers available in the clerks recording office and the surveyor's office. Digital images of the documents dating from September 1993 to the present are available as part of the computer index at the same locations.

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Clerk's Recordings], 1974-1999 (1557 reels of microfilm);
[Clerk's Recordings Index], 1976-1996 (1 volume of microfiche).

Records at the Marion County Courthouse, County Clerk's Back Office Work Room:
[Clerk's Recordings], 1999-present (1311 reels of microfilm).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
[Clerk's Recordings Reference Books-copies], 1974-1996 (ca.1500 volumes).

Records at the Courthouse Square Building, Assessor's Map Room Counter, Room 2233:
[Clerk's Recordings Reference Books-copies], 1997-2002 (ca.575 volumes).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
[Clerk's Recordings], 1974-2000 (1392 reels of microfilm);
Direct & Indirect Indexes [Clerk's Recordings], 1976-1993 (2 inches of microfiche).

 

Corner Survey Records

1851-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

The searchable computer GIS database Survey Graphic Index available in the surveyor's office public research area and by paid subscription includes digital images of survey plats, road survey plats, subdivision and partition plats, aerial photographs, assessor's maps, as well as corner monumentation and other information.

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Bearing Trees of U.S. Surveys [with index], vol. 1, 1889-1952 (1 volume);
Index for Archived Field Books [Corner Restorations and Donation Land Claims], 1992-2000 (.05 cu.ft.);
Re-Established Corners [by township and range], 1965-1980 (1 volume);
Re-Established Corners [Index to Survey Record], ca.1855-ca.1954 (1 volume);
Restored Corner Field Bk. [Books], 1968-2003 (105 volumes);
Restored Corners [Record-copies], vol. 1-2, 1889-1995 (2 volumes);
Surveys [Filed Plats-includes road surveys and corner restoration information-contains a small number of earlier surveys], no. 2037-37334, 1947-present (ca.35300 plats);
US Government Field Notes Restored Corners, vol. 1-4, 1889-1997 (1 cu.ft.).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
County Monuments Sections & D.L.C.s [Section and Donation Land Claim Corner Monuments Visual Reference Index], n.d. (1 volume);
DLC Index [Donation Land Claim Index and Corner Restoration Register Cards], ca.1851-ca.1979 (.15 cu.ft.);
DLC Unsurveyed/DLC Surveyed [Corner Restoration Register], n.d. (1 binder);
Marion County Monuments [Corner], 1851-ca.1987 (1 volume);
Restored Corners [Record-photocopies], vol. 1, 1889-1952 (1 volume);
Surveys [Filed-includes road surveys and corner restoration information], no. 2015-34233, 1947-1997 (20 feet of aperture cards).

 

Coroner and Inquest Records

1888-1961

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Records at the Marion County Archives:
Coroner's [Inquests and Reports-accession no. 90.001.001], 1888-ca.1961 (4 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Commissioners Court Petitions, Reports, Orders, Etc. [Proceedings-includes resolutions, county officials reports, road petitions, a small number of coroner's inquest records, and other records], 1897-1944 (14 cu.ft.).

 

County Budgets

1906-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Records at the Oregon State Archives:
Budget Records [includes proposed county budgets], 1906-1935, 1941-1950 (1 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
[Marion County Budget-title varies], 1986-1990 (4 volumes); 1995-present (13 volumes);
Miscellaneous Files [Budget-County], 1944-1945 (1 volume).

Records at the Courthouse Square Building, Finance Department Office, Room 4250:
[Marion County Budget], 1991-1995 (4 volumes).

Records at the Marion County Archives:
Budget Adopted [County], 1967-1979 (1 cu.ft. of computer printouts);
Budgets [County-accession no. 95.018.006], 1972-1988 (.80 cu.ft.);
Budgets [Marion County-accession no. 95.036.001], 1934-1972 (1 cu.ft.);
Budgets Marion County [accession no. 99.001.002], 1966-1983 (.75 cu.ft.).

Records at the Marion County Web Site:
Marion County Budget, 2007-present (Internet).

 

County Commissioners Administrative Journals

1846-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Since 1984 Commissioners Proceedings have been indexed on computer in the county clerk's recording office.

Records at the Oregon State Archives:
County Commissioners Court Journal Index [Index to Commissioners Records], vol. 1, 1888-1910 (1 volume);
County Commissioners Court Journals [Champoeg County Court Journal], 1848 (.05 cu.ft.);
County Commissioners Court Journals [County Commissioners Docket], 1892-1894 (1 volume); 1896-1909 (1 volume);
County Commissioners Court Journals, vol. 1-9, 11-20, 1849-1917 (20 volumes);
County Court Documents [includes judicial and administrative records], 1853-1933 (.50 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Commissioners Court Petitions, Reports, Orders, Etc. [Proceedings-includes resolutions, county officials reports, road petitions, a small number of coroner's inquest records, and other records], 1897-1944 (14 cu.ft.);
Commissioners [Journal Index], vol. 1-6, 1851-1969 (6 volumes);
Commissioners Proceedings [includes minutes, orders, resolutions, proclamations, county officials reports, etc.], 1975-present (25 cu.ft.);
County Commissioners Court [Journal-title varies], vol. 21-91, 1917-1971 (70 volumes);
County Court Proceedings [includes minutes, orders, resolutions, county officials reports and other records], 1944-1984 (25 cu.ft.);
Index to County Commissioners Proceedings, 1969-1984 (2 volumes);
Minutes Board of Commissioners [title varies], 1985-1996 (4 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Recording Office:
Public Record [Commissioners Proceedings], 1976-1990 (42 reels of microfilm).

Records at the Marion County Courthouse, Circuit Court Vault:
Public Records [Commissioners Proceedings], 1976-1990 (42 reels of microfilm).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Commissioners Court Journal Index [indexes road petitions, vacations, reports, surveys, and related documents], 1850-1984 (1 volume);
Commissioners Court Journals, vol. 1-53, 1859-ca.1950 (20 reels of microfilm).

Records at the Marion County Archives:
BOC Minutes [Board of Commissioners-accession no. 99.001.005], 1977-1985 (3 cu.ft.);
Commissioners Court Records [Administrative], no. 1-5658, 1863-1947 (8 cu.ft.);
Commissioners' Docket, 1895-1898 (1 volume);
Commissioners Proceedings [includes county officials reports, orders, resolutions, road petitions, old age pension fund claims, and other records], ca.1921-ca.1936 (1 cu.ft.);
County Commissioners' Court Docket, 1909-1936 (1 volume).

Records at the Oregon Historical Society:
Mss. 1273 [County Court Journal-Champoeg County], 1846, 1848 (.05 cu.ft.).

Records at the Marion County Web Site:
Board of Commissioners Minutes, 2000-present (Internet).

 

County Commissioners Orders, Ordinances, and Resolutions

1862-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Cities [Board of Commissioners Case Files-includes some county commissioners orders, resolutions, and other records related to cities], ca.1949-ca.1990 (7.50 cu.ft.);
Commissioners Court Petitions, Reports, Orders, Etc. [Proceedings-includes resolutions, county officials reports, road petitions, a small number of coroner's inquest records, and other records], 1897-1944 (14 cu.ft.);
Commissioners Proceedings [includes minutes, orders, resolutions, proclamations, county officials reports, etc.], 1975-present (25 cu.ft.);
County Court Proceedings [includes minutes, orders, resolutions, county officials reports and other records], 1944-1984 (25 cu.ft.);
Ordinances [County-includes zoning ordinances], no. 1-1250, 1957-present (7.50 cu.ft.);
Planning & Zoning [Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 2600PZ-4649PZ, 1978-1997 (25 cu.ft.);
[Planning & Zoning-Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 4651PZ-5554PZ, 1997-present (8 cu.ft.);
Register Planning and Zoning [includes references to resolutions related to zone changes, comprehensive plan amendments, subdivisions, partitions, and other subjects], vol. 1, 1958-1984 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Board of Commissioners Ordinances-includes zoning ordinances], no. 1-1106, 1957-1999 (6 reels of microfilm).

Records at the Courthouse Square Building, Planning Division Conference Room, Room 2150:
[County Ordinances-includes comprehensive plan, zoning, and subdivision information], 1957-1978 (4 binders);
Marion County Subdivision Ordinance, 1974 (1 binder);
Marion County Zone Code, 1970 (1 binder);
[Marion County Zoning Ordinance], 1960 (1 binder); 1970 (1 binder);
Marion County Zoning Ordinance, 1982 (1 binder);
Marion County Zoning Ordinance No. 24 [Amended], 1969 (1 binder);
Ordinances & Amendments [Description Register-briefly describes ordinances related to comprehensive plan, zoning, and subdivisions], no. 1-1212, 1957-2005 (.05 cu.ft.);
Ordinances [County-includes comprehensive plan, zoning, and subdivision information], 1978-present (21 binders);
Subdivision & Partitioning Ordinance, 1962-1995 (1 binder);
Zone Code [Marion County], 1975 (1 binder); 1976 (1 binder); 1977 (2 binders).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Road Proceedings [includes petitions, orders, resolutions and related records], 1862-1880 (2 cu.ft.);
Road Proceedings [includes petitions, orders, resolutions, vacations, and related records], no. 1-2059, 1881-2002 (41 cu.ft.).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Road Proceedings [includes petitions, orders, resolutions, vacations, and related records], no. 586-1975R, 1930-1995 (27 reels of microfilm).

Records at the Marion County Public Works Office Building, Second Floor Copy Center Room:
[Road Files-Traffic Control and Engineering Case Files-includes maps, plans, reports, correspondence, commissioners orders and resolutions, and related records], ca.1960-present (80 cu.ft.).

Records at the Marion County Archives:
Commissioners Proceedings [includes county officials reports, orders, resolutions, road petitions, old age pension fund claims, and other records], ca.1921-ca.1936 (1 cu.ft.);
Ordinances [County-includes zoning ordinances- no. 1 to 319-copies], vol. 1-2, 1957-1971 (2 volumes).

Records at the Marion County Web Site:
Marion County Ordinances Online [not all ordinances represented], n.d.-present (Internet);
Marion County Rural Zone Code, n.d.-present (Internet);
Marion County Urban Zone Code, n.d.-present (Internet).

 

County Comprehensive Plans

1957-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Miscellaneous Files [Comprehensive Plan], 1972 (1 volume);
Planning & Zoning [Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 2600PZ-4649PZ, 1978-1997 (25 cu.ft.);
[Planning & Zoning-Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 4651PZ-5554PZ, 1997-present (8 cu.ft.);
Register Planning and Zoning [includes references to resolutions related to zone changes, comprehensive plan amendments, subdivisions, partitions, and other subjects], vol. 1, 1958-1984 (1 volume).

Records at the Courthouse Square Building, Planning Division Conference Room, Room 2150:
Background & Inventory Report Marion County Comprehensive Plan, 1982 (1 volume);
Comprehensive Land Use Plan [Marion County], 1981 (1 volume);
Comprehensive Plan Marion County Oregon, 1972 (1 volume);
[County Ordinances-includes comprehensive plan, zoning, and subdivision information], 1957-1978 (4 binders);
Goal Exceptions Marion County Comprehensive Plan Appendix A, ca.1981 (1 volume);
Goal Exceptions [Marion County Comprehensive Plan], vol. 2-3, 1981-1982 (2 binders);
Marion County Comprehensive Land Use Plan, 1979 (1 volume); 1980 (1 volume);
Marion County Comprehensive Land Use Plan [Revised], 1981-1998 (1 volume);
Marion County Comprehensive Plan Update Final Draft, 1979 (1 volume);
Ordinances & Amendments [Description Register-briefly describes ordinances related to comprehensive plan, zoning, and subdivisions], no. 1-1212, 1957-2005 (.05 cu.ft.);
Ordinances [County-includes comprehensive plan, zoning, and subdivision information], 1978-present (21 binders).

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
[Comprehensive Plan, Zoning, and Urban Growth Boundary Flat Maps-includes signed maps-map drawers 2, 4, 7, and 8], ca.1970-ca.1990 (ca.500 maps);
[Marion County Comprehensive Plan-Flat Maps], 1981-1989 (ca.10 maps).

Records at the Courthouse Square Building, Planning Division Storage Room, Room 2115:
Salem Area Urban Growth Boundary [Maps], 1974 (1 volume);
Salem/Keizer Urban Area Maps, 1986 (1 volume).

Records at the Marion County Archives:
[Background and Inventory Maps-Comprehensive Plan-accession no. 03.080-boxes 130-131], 1982 (2 cu.ft.);
Planning & Zoning [Land Use Action Case Files-includes comprehensive plan amendments, zone changes, and subdivision and partition records], no. 501-2599, 1969-1978 (17 cu.ft.).

Records at the Marion County Web Site:
Brooks-Hopmere Community Plan, 2000 (Internet);
Butteville Community Plan Map [PDF], 2000 (Internet);
Labish Village Community Plan Map, 2000 (Internet);
Macleay Community Plan Map, 2000 (Internet);
Marion Community Plan Map, 2000 (Internet);
Marion County Comprehensive Plan, n.d.-present (Internet);
Marion County Urban Growth Management Project [Records-includes maps, reports, memoranda, and other records related to the comprehensive plan], 2002-present (Internet);
Mehama Community Plan Map [PDF], 2000 (Internet);
Monitor Community Plan Map [PDF], 2000 (Internet);
Other Rural Community Plans, 2000 (Internet);
Quinaby Community Plan Map, 2000 (Internet);
Shaw Community Plan Map [PDF], 2000 (Internet);
Sublimity Interchange Project [Records-includes maps, reports, drafts, and other records related to the comprehensive plan], 2006-present (Internet);
Turner Interchange Community Plan Map [PDF], 2000 (Internet).

 

County Court Case Files

1853-1979

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Oregon State Archives:
County Court Documents [includes judicial and administrative records], 1853-1933 (.50 cu.ft.).

Records at the Marion County Archives:
County Court Case Files [includes civil, criminal, juvenile, and some widow's pension, and dependent mother's assistance cases], no. 1-2786, 1859-1941 (10 cu.ft.);
County Court, Circuit Court, & Justice Court Case Files [primarily relates to juvenile cases-title varies-with gaps], no. 2787-11607, 1941-1979 (9 cu.ft.).

 

County Court Judicial Journals

1874-1957

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Oregon State Archives:
County Court Journals [includes naturalization and insane cases], vol. 2-5, 1875-1939 (4 volumes);
County Court Journals [Register of County Court Matters], vol. 5, 1913-1920 (1 volume).

Records at the Marion County Courthouse Parking Structure, Circuit Court North Archives:
[County Court Register], ca.1890-1957 (1 volume);
Register of Actions Cir. Court [Circuit-includes some county court actions-with index], vol. 1, 1890-1893 (1 volume).

Records at the Marion County Archives:
Co. Court Docket [County Law], vol. 1, 1874-1906 (1 volume).

 

County Fair Records

1934-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

The Marion County Fair no longer publishes paper versions of exhibitor handbooks. Current handbooks are posted on the Marion County Fair Web site.

Records at the Marion County Public Works Office Building, Second Floor County Fair Office Area:
Exhibitor Handbook Master, 2006 (1 binder);
Marion County Fair Premium Book, 2004 (1 volume);
Meeting Minutes [County Fair], 2005-present (.25 cu.ft.).

Records at the Marion County Public Works Complex, Building 7, Second Floor Records Storage Room:
[County Fair Exhibitor Handbook-title varies-box 1], 1975-1994 (20 volumes);
[Exhibitor Handbook-County Fair-box 2], 1995-1999 (5 volumes);
[Exhibitor Handbook-County Fair-box 3], 2001-2002 (2 volumes); 2004 (1 binder);
[Exhibitor Handbooks-moved from Building 10], 1981-1982 (2 volumes); 1984-2003 (20 volumes);
Fair Board Minutes [box 18], 1934-1998 (.65 cu.ft.)
Minutes [Marion County Fair Board-box 4], 1998-2003 (1 binder); 2004-2006 (1 binder);
[North Marion County Fair Premium List-box 1], 1968 (1 volume).

Records at the Marion County Web Site:
County Fair Minutes, 2010-present (Internet).

 

County Officials Reports

1861-[ongoing]

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Marion County Archives:
Clerk's Reports [box 117], 1937-1961 (.30 cu.ft.);
Commissioners Proceedings [includes county officials reports, orders, resolutions, road petitions, old age pension fund claims, and other records], ca.1921-ca.1936 (1 cu.ft.);
County Clerks Annual and Semi-Annual Reports [accession no. 02.026.017], 1863-1969 (.50 cu.ft.);
[Reports from St. Mary's Home-accession no. 02.026.006], 1902-1907 (.05 cu.ft.);
Sheriffs Reports [includes tax collector], 1880-1962 (.25 cu.ft.);
Treasurers Annual Reports [accession no. 02.026.019], 1861-1961 (1 cu.ft.);
Treasurers Monthly Reports, 1969-1979 (.35 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Commissioners Court Petitions, Reports, Orders, Etc. [Proceedings-includes resolutions, county officials reports, road petitions, a small number of coroner's inquest records, and other records], 1897-1944 (14 cu.ft.);
Commissioners Proceedings [includes minutes, orders, resolutions, proclamations, county officials reports, etc.], 1975-present (25 cu.ft.);
County Court Proceedings [includes minutes, orders, resolutions, county officials reports, and other records], 1944-1984 (25 cu.ft.);
[Tenth Annual Report Marion County Surveyor], 1969 (1 volume).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
[Marion County Surveyor Annual Report-title varies], 1959-1981 (.35 cu.ft.); 1989-1990 (.05 cu.ft.).

 

Death Records

1907-1929

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Oregon State Archives:
Death Index, 1907-1929 (1 reel of microfilm);
Record of Births and Deaths [Oregon Health Division], 1915-1929 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
Index to Births and Deaths [Death Abstracts-incomplete], 1907-1929 (1 reel of microfilm).

 

Deeds and Indexes

1854-[ongoing]

Series documents the ownership of land. Series includes deeds, land sales contracts, quit claim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1975 deeds have been included in the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Deed Record, vol. 1, 1854-1857 (1 volume);
Deeds and Easements [County], ca.1908-ca.1989 (4.50 cu.ft.);
Direct Index to Deeds [title varies], 1910-1923 (3 volumes);
Direct Index to Deeds, vol. 1-13, 1855-1910 (13 volumes); vol. 16-17, 1924-1934 (2 volumes);
Indirect Index to Deeds [title varies], 1910-1923 (3 volumes);
Indirect Index to Deeds, vol. 1-13, 1855-1910 (13 volumes); vol. 16-17, 1924-1934 (2 volumes).

Records at the Marion County Courthouse, County Clerk's Recording Office:
Gas and Oil [Deed Record], vol. 1-8, 1945-1972 (3 reels of microfilm);
Deed Index, Direct & Indirect, 1855-1976 (40 reels of microfilm);
Deeds [Record], vol. 1-788, 1854-1975 (265 reels of microfilm).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
[Deed Reference Books-Abstracts], 1941-1949 (ca.140 volumes);
[Deed/Clerk's Recordings Reference Books-copies], 1949-1974 (ca.500 volumes);
[Land Ownership Maps-includes deed references-hand colored], n.d. (1 volume).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Deed [Record], vol. 1-788, 1854-1975 (188 reels of microfilm);
Direct and Indirect Indexes [Deeds], 1855-1976 (40 reels of microfilm);
[Road Index Cards-references road information in county road books, deed books, road proceedings, etc.-includes some map copies-in gray flat file cabinet], ca.1860-present (4 cu.ft.).

Records at the Marion County Archives:
Deed Index [Direct], 1910-1915 (1 volume);
Deed Index Indirect, 1910-1915 (1 volume);
Deed Record [title varies], vol. 2-788, 1857-1974 (787 volumes);
Direct Index [Deeds], 1854-1886 (2 volumes); 1908-1911 (1 volume);
Gas & Oil Deed Supplement [title varies-with index], vol. 1-8, 1945-1972 (8 volumes);
Index Deeds [to vol. 5], 1860-1862 (1 volume); [to vol. 36], 1888-1889 (1 volume);
Index to Deeds Direct, 1935-1976 (13 volumes);
Index to Deeds Indirect, 1935-1976 (13 volumes);
Miscellaneous Deeds [includes deeds and land grant records], ca.1869-ca.1912 (1 cu.ft.).

 

Delayed Birth Records

1865-1983

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Delayed Birth Certificate Book [Register-indexes certificate files and probate journal entries in vol. 52 to 263-no. 1 to 3394], 1939-1983 (1 volume).

Records at the Marion County Archives:
Delayed Birth Cert. [Delayed Birth Petitions and Decrees-documents births from ca.1865-ca.1940], no. 1-1968, 1939-1957 (3 cu.ft.); no. 3050-3394, 1960-1983 (1 cu.ft.).

 

Dower Records

1856-1865

Series documents the division of property to be awarded to the widow or widower of a deceased spouse as determined by commissioners appointed by the county court. Information includes a description of the division of land based on survey results, commissioners' names, and report and recording dates. Reports may also include surveyor's names and fees charged.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Record Dower, 1856-1865 (1 volume).

 

Election Poll Books

1878-1924

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Oregon State Archives:
Election Poll Books [East Salem Precinct], 1880-1888 (.10 cu.ft.);
Election Poll Books [Mehama Precinct], 1878-1888 (.10 cu.ft.);
Election Poll Books [Salem Precinct], 1896, 1903 (.10 cu.ft.);
Election Poll Books [South Silverton Precinct], 1924 (.05 cu.ft.);
Election Voter Registers [title varies], 1900-1916 (91 volumes);
Electors Register, 1914 (2 reels of microfilm).

Records at the Marion County Archives:
Blanks B [Voter Registration Certificates], 1900-1902 (1 volume);
East Silverton [Precinct Duplicate-Voter Registration], 1913 (1 volume);
East Woodburn [Precinct Duplicate-Voter Registration], 1913 (1 volume);
Register of Electors, 1908 (1 volume); 1911 (1 volume); 1914 (2 volumes);
Salem [Precinct Duplicate-Voter Registration], vol. 1-10, 1913 (10 volumes);
West Silverton [Precinct Duplicate-Voter Registration], 1913 (1 volume);
West Woodburn [Precinct Duplicate-Voter Registration], 1913 (1 volume).

Records at the Marion County Historical Society Museum:
Poll Book [of the First Ward of School District No. 24-rolled-accession no. 2002.020], 1904 (.10 cu.ft.).

Records at the Oregon Historical Society:
Mss. 1273B Oregon Registration Blanks [Voter], 1900 (5 volumes);
Mss. 1273 [Poll List-West Salem Precinct], 1913-1914 (1 volume).

 

Election Voting Abstracts

1864-1974

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Marion County Courthouse, County Clerk's Recording Office:
Elections [Abstracts of Vote], 1940-1974 (1 reel of microfilm).

Records at the Marion County Archives:
Election History [Poll Book-includes votes cast], 1864 (.15 cu.ft.);
Election History [Voting Abstract-Salem Precinct], 1864 (.10 cu.ft.);
Record of Elections, vol. 1-5, 1908-1962, (5 volumes).

 

Farm Name Registration Records

1911-1963

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Marion County Archives:
[Application to Register Farm Name-accession no. 99.042.015], no. 217-277, 1934-1955 (.10 cu.ft.);
Certificate of Farm Names, 1911-1915 (1 volume);
[Farm Name Applications-accession no. 02.026.024], 1911-1913 (.15 cu.ft.);
Register of Farm Names, vol. 1, 1911-1963 (1 volume).

 

Federal Land Grant Records

1846-2000

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Records at the Oregon State Archives:
Land Records [includes donation land claims], 1846-1855 (.10 cu.ft.).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
Donation Land Claims and Unsurveyed Land Claims and Government Lots [General Land Office Plats], ca. 1852-ca.1924 (1 volume);
Donation Land Claims [Maps], n.d. (1 volume).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
County Monuments Sections & D.L.C.s [Section and Donation Land Claim Corner Monuments Visual Reference Index], n.d. (1 volume);
DLC Index [Donation Land Claim Index and Corner Restoration Register Cards], ca.1851-ca.1979 (.15 cu.ft.);
DLC Unsurveyed/DLC Surveyed [Corner Restoration Register], n.d. (1 binder);
Township Plats Donation Land Claims [General Land Office/Bureau of Land Management], ca.1851-ca.1993 (1 volume).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
D.L.C. in T & R [Knox Survey Field Books Donation Land Claim Index], ca.1909-ca.1938 (.20 cu.ft.);
DLC Notes [Donation Land Claim-U.S. Government Field Notes], ca.1851-ca.1879 (3 volumes);
Field Books [Survey-includes county surveyors such as Knox, township and range, and Donation Land Claim books], ca.1891-ca.1985 (315 volumes);
Index for Archived Field Books [Corner Restorations and Donation Land Claims], 1992-2000 (.05 cu.ft.);
U.S. Government Field Notes [Donation Land Claim Notes], ca.1851-ca.1879 (.75 cu.ft.).

Records at the Marion County Archives:
Homestead How To [includes land grant maps and correspondence-accession no. 02.019.001], ca.1921-ca.1930 (.30 cu.ft.);
Misc. Deeds of Every Description [Miscellaneous-includes deeds and land grant records-accession no. 04.055], ca.1869-ca.1912 (1 cu.ft.).

Records at a Related Web Site:
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site).

 

Foreclosure Records

1886-1921

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Oregon State Archives:
Assessment and Tax Records [Certificates of Sales of Real Estate for Taxes-includes redemption records], 1886-1900 (.25 cu.ft.);
Assessment and Tax Records [Record of Delinquent Tax Sales-with index], vol. 1, 1893-1905 (1 volume);
Medical Personnel Registers [Tax Receipts on Sale of Property-for Taxes-partially used volume with Registered Physicians and Dentists], 1887-1890 (1 volume);
Military and Draft Records [Notice of Sheriff Sale Real Estate-partially used volume in 1893 military list], 1898-1904 (1 volume).

Records at the Marion County Historical Society Museum:
[Sheriff's Sale of Real Property on Foreclosure-Published Notices], 1916-1921 (1 volume).

 

Health and Human Services Records

1940-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Records at the Oregon State Archives:
Health Department Records [includes Marion County Department of Health executive committee minutes for 1946-1949], 1941-1949 (.25 cu.ft.);
Public Welfare Records [includes Marion County Public Welfare Commission minutes, agendas, statistical reports, and correspondence], 1940-1950 (1.50 cu.ft.).

Records at the Courthouse Square Building, Commission on Children and Families Office, Room 4162:
Commission Meetings [Commission on Children and Families Minutes-includes related records], 2005-2007 (2 binders);
Monthly Commission Meetings [Commission on Children and Families Minutes-includes related records], 2007-present (1 binder).

Records at the Marion County Health Department Building, Administration Office, Room 2100:
Marion County Health Advisory Board [Meeting Records-includes minutes-documents discussions related to public health, mental health, developmental disabilities, and alcohol and drug issues], 2004-present (2 binders).

Records at the Marion County Community and Provider Services Office:
[Local Alcohol and Drug Planning Committee Meeting Records-includes minutes], 2005-present (2 binders); 2001-present (on computer).

Records at the Marion County Archives:
[Commission on Children and Families Minutes and Reports-includes Children and Youth Services Commission Minutes-with gaps-accession no. 00.027.002], 1990-1998 (.25 cu.ft.);
[Community Juvenile Services Commission Minutes-accession no. 00.027.002], 1983-1987 (.20 cu.ft.);
DCF [Department on Children and Families-includes Commission on Children and Families Minutes and various related records-accession no. 07.085], 1992-2005 (3 cu.ft.);
Meeting Records [Marion County Alcohol Planning Committee Advisory Board-includes minutes-accession no. 07.079.003], 1983-1984 (2 binders);
Meeting Records [Marion County Mental Health Advisory Board Minutes-interfiled with related records-accession no. 00.167.002], ca.1971-ca.1976 (.30 cu.ft.);
Meeting Records [Marion County Mental Health Advisory Board Minutes-interfiled with related records-accession no. 07.079.003], 1987-1990 (ca..50 cu.ft.);
Meeting Records [Marion County Health Department Mental Health Advisory Board Minutes-interfiled with related records-accession no. 07.079.003], 1990-1992 (ca..50 cu.ft.);
Meeting Records [Marion County Health Department Public Health Advisory Board Minutes-interfiled with related records-accession no. 07.079.003], 1991-1992 (ca..25 cu.ft.);
Meeting Records [Marion County Public Health Advisory Board Minutes-interfiled with related records-accession no. 07.079.003], 1988-1989 (ca..25 cu.ft.);
Meeting Records [MHAB-Marion County Health Advisory Board-includes minutes-documents discussions related to public health, mental health, developmental disabilities, and alcohol and drug issues-accession no. 07.079.003], 1992-2003 (ca.2 cu.ft.).

 

Insane Commitment Records

1867-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Marion County joined the Oregon Judicial Information Network (OJIN) in 1987. Mental commitment case files were integrated with other circuit court case files beginning in 1990.

Records at the Oregon State Archives:
County Court Journals [includes insane commitment cases], vol. 2-5, 1875-1939 (4 volumes);
Mental Health Records [Index to Mental Commitments], vol. 1-2, 1867-1965 (2 volumes);
Mental Health Records [Insane and Feeble-Minded Record], vol. 4-6, 1920-1943 (3 volumes);
Mental Health Records [Insane Record-with index], vol. 1-3, 1897-1920 (3 volumes);
Mental Health Records [Mentally Diseased Record], vol. 7-16, 1941-1964 (10 volumes);
Mental Health Records [Records of Investigation], 1935 (.20 cu.ft.).

Records at the Marion County Courthouse, Circuit Court Vault:
[Circuit Court Case Files-includes mental commitment case files], 2003-present (ca.2500 cu.ft.).

Records at the Marion County Courthouse Probate Records Room B-280:
[Circuit Court Case Files-includes mental commitment case files], 1990 (250 cu.ft.).

Records at the Marion County Courthouse Parking Structure, Circuit Court South Archives:
[Circuit Court Case Files-includes mental commitment case files], 2000-2002 (ca.1400 cu.ft.);
Fairview [Mental Commitment Case Files], no. 1-1484, 1917-1988 (8.50 cu.ft.);
[Mental Commitment Case File Card Index], ca.1965-1987 (1 cu.ft.);
Mental [Commitment Case Files-title varies], no. 5001-19258, 1946-1987 (72 cu.ft.); no. 88M.100-89M.722, 1988-1989 (10 cu.ft.).

Records at the Marion County Courthouse Parking Structure, Circuit Court North Archives:
[Circuit Court Case Files-includes mental commitment case files], 1991-1999 (ca.2500 cu.ft.);
Mental Hearings [Register], 1974-1989 (3 volumes);
Re-Certification Book [documents individuals recommitted to Oregon State Hospital], vol. 1-2, 1976-1989 (2 volumes).

Records at the Marion County Archives:
[Insane Commitment Case Files-accession number 02.026.025], 1927-1934 (.10 cu.ft.);
[Insane Commitment Index-accession number 02.026.026], 1929-1937 (.10 cu.ft.);
Mental Hearings [Commitment Case Files], no. 1-4099, 1867-1946 (10 cu.ft.).

 

Judgment and Execution Records

1854-1940

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Oregon State Archives:
Foreclosure Records [Judgment Docket], 1859-1940 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Records of County Court Judgment Book, vol. 1, 1859-1875 (1 volume).

Records at the Marion County Courthouse Parking Structure, Circuit Court North Archives:
Judgment Lien Docket, vol. 1, 1854-1872 (1 volume);
Record of Executions [with index], vol. 4, 1896-1907 (1 volume).

Records at the Marion County Historical Society Museum:
Sheriff's Docket [includes execution information-with index], 1906-1908 (1 volume);
Sheriff's General Docket [includes execution information-with index], 1912-1913 (1 volume).

 

Justice Court Case Files

1855-1979

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice Court Case Files, 1855-1925 (1 cu.ft.);
Prohibition Records [includes search warrants issued by justice courts], 1923-1925, 1927-1931 (.25 cu.ft.);
Recorders Court Case Files [City of Salem-served as ex-officio justice court], 1870-1898 (2 cu.ft.).

Records at the Marion County Archives:
County Court, Circuit Court, & Justice Court Case Files [primarily relates to juvenile cases-title varies-with gaps], no. 2787-11607, 1941-1979 (9 cu.ft.);
[Justice Court Case Files-Salem District-accession number 90-002], 1887-1928 (3 cu.ft.);
Justice Ct. Criminal Information Miscellaneous [Court], 1931-1938 (.35 cu.ft.);
Salem Justice Court [Case Files], 1929-1934 (2 cu.ft.).

Records at the Marion County Historical Society Museum:
Commitment [For Trial-Justice Court Documents], 1908-1929 (.60 cu.ft.).

 

Justice Court Dockets

1866-1956

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice Court Dockets [East Salem Precinct], 1866-1880 (1 volume); 1891-1892 (1 volume);
Justice Court Dockets [Horeb District], 1907-1918 (1 volume);
Justice Court Dockets [Salem District], 1898-1904 (1 volume);
Justice Court Dockets [Silverton District], 1891-1918 (2 volumes);
Justice Court Dockets [South Salem District], 1890-1900 (1 volume).

Records at the Marion County Archives:
Justice Court Docket Mt. Angel District [Civil], vol. 4, 1936 (1 volume);
Justice Court Docket Mt. Angel District, vol. 2, 1933-1935 (1 volume);
Justice Docket-Criminal [Salem District-with index], vol. 22-25, 1938-1941 (4 volumes);
Justice Docket [Silverton Precinct-title varies-with index], 1915-1938 (9 volumes);
Mt. Angel Justice Ct. [Court Docket-includes criminal cases], 1939-1950 (1 volume);
Record [Salem District Justice Court Docket-with index], 1872-1941 (50 volumes);
Salem Precinct Justice Docket [with index], 1870-1874 (1 volume);
Silverton Justice Court [Docket-with index], 1933-1940 (1 volume);
Silverton Justice Court Small Claims Department [Docket-with index], 1940-1956 (.10 cu.ft.);
Silverton Justice Docket [with index], 1938-1940 (1 volume).

 

Land Subdivision Records

1850-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

The searchable computer GIS database Survey Graphic Index available in the surveyor's office public research area and by paid subscription includes digital images of survey plats, road survey plats, subdivision and partition plats, aerial photographs, assessor's maps, as well as corner monumentation and other information.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Book of Plats [with index], 1852-1886 (1 volume);
Partition Plats, 1996-2006 (7 volumes);
Partition Plats [hanging files], 2007-present (126 plats);
Partition Plats, vol. 1-5, 1990-1995 (5 volumes);
Planning & Zoning [Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 2600PZ-4649PZ, 1978-1997 (25 cu.ft.);
[Planning & Zoning-Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 4651PZ-5554PZ, 1997-present (8 cu.ft.);
Plat Index Alphabetical [Subdivision], 1850-1996 (1 binder);
Plat Index [Subdivision], 1850-present (1 volume);
Register Planning and Zoning [includes references to resolutions related to zone changes, comprehensive plan amendments, subdivisions, partitions, and other subjects], vol. 1, 1958-1984 (1 volume);
Subdivision Maps [copies], vol. 5-30, 1909-1975 (2 volumes);
Town Plats [Subdivision-copies], vol. 1-29, 1950-1974 (4 volumes);
Town Plats [Subdivision-title varies], vol. 1-45, 1850-present (46 volumes).

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Assessor's Subdivision Index], n.d., (1 reel of microfilm).

Records at the Courthouse Square Building, Planning Division Conference Room, Room 2150:
[County Ordinances-includes comprehensive plan, zoning, and subdivision information], 1957-1978 (4 binders);
Marion County Subdivision Ordinance, 1974 (1 binder);
Ordinances & Amendments [Description Register-briefly describes ordinances related to comprehensive plan, zoning, and subdivisions], no. 1-1212, 1957-2005 (.05 cu.ft.);
Ordinances [County-includes comprehensive plan, zoning, and subdivision information], 1978-present (21 binders);
Subdivision & Partitioning Ordinance, 1962-1995 (1 binder).

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
Major Partitions [Register], 1974-1982 (1 binder);
Minor Partitions [Register], 1977-1982 (1 binder);
Partitions [Case Files], 2001-present (15 cu.ft.);
Partitions [Register], 1983-present (3 binders);
Plats [Subdivision Register], 1962-1984 (1 binder);
[Subdivision Case Files-alphabetical], ca.1958-present (42.50 cu.ft.);
[Subdivision Plats-with road name notations-hanging files], ca.1970-present (12 volumes).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Partition Plats, 1990-present (ca.2200 plats);
Subdivision List [Index-alphabetical and numerical], ca.1850-present (1 binder);
Town Plats [Subdivision], vol. 1-46, 1850-present (ca.2600 plats).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Marion County Survey Index [also includes subdivisions], ca.1850-ca.1997 (3 reels of microfilm);
Partitions Alphabetically By Partitioner [Register], ca.1971-ca.1993 (1 binder);
Partitions [Plats], 1990-1997 (6 inches of aperture cards);
Subdivision Index List [alphabetical and numerical], ca.1850-present (1 binder);
Subdivision Maps [Town Plats-combined volumes-copies], vol. 1-4, 1850-1910 (1 volume);
[Subdivision Plat Rolodex Index], ca.1850-ca.1991 (.40 cu.ft.);
Town Plats [Subdivision], vol. 1-42, 1850-1997 (30 inches of aperture cards).

Records at the Marion County Archives:
Cabinet No. 4 Quarter Section & Subdivision Plats [includes land ownership information], ca.1941-ca.1958 (ca.200 plats);
Keizer [Partition, Subdivision, and Zone Change Records-accession no. 90.012], 1959-1991 (2 cu.ft.);
[Major Partition Case Files-accession no. 03.080], 1974-1982 (14 cu.ft.);
[Major Partition Plats-accession no. 03.080], n.d. (5 cu.ft.);
[Minor Partition Case Files-accession no. 03.080], 1974-1982 (17 cu.ft.);
[Partition Case Files-accession no. 90.010.003], 1983-1985 (4 cu.ft.);
[Partition Case Files-accession no. 91.004.002], 1985-1986 (4 cu.ft.);
[Partition Case Files-accession no. 92.012.006], 1987-1988 (4 cu.ft.);
[Partition Case Files-accession no. 94.015.005], 1989 (3 cu.ft.);
[Partition Case Files-accession no. 99.043.001], 1990-1991 (7 cu.ft.);
[Partition Case Files-accession no. 00.002.001], 1992 (4 cu.ft.);
[Partition Case Files-accession no. 01.015.003], 1993-1994 (6 cu.ft.);
[Partition Case Files-accession no. 02.012.005], 1995-1996 (5 cu.ft.);
[Partition Case Files-accession no. 04.026.001], 1997 (3 cu.ft.);
[Partition Case Files-accession no. 07.049.005], 1998-2000 (5 cu.ft.);
Partitions [Plats], 1990-1994 (6 inches of aperture cards);
Planning & Zoning [Land Use Action Case Files-includes comprehensive plan amendments, zone changes, and subdivision and partition records], no. 501-2599, 1969-1978 (17 cu.ft.);
Townplats [Subdivision], vol. 1-40, 1850-1994 (24 inches of aperture cards).

 

Land Title Registers

1906-1971

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in Deeds and Indexes.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Cancelled Certificates [Transfer Certificate of Title], 1907-1968 (1.65 cu.ft.);
Land Registration Docket [with index], vol. 1-2, 1906-1924 (2 volumes);
Register of Titles, vol. 1-3, 1907-1968 (3 volumes);
[Torrens File-Index], 1909-1971 (1 volume);
[Torrens File-Numerical Case Register], 1907-1964 (1 volume);
Torrens Memorial Documents [Registration of Title], no. 1-6201, 1907-1971 (9 cu.ft.);
[Torrens Register of Titles], vol. 1-3, 1907-1931 (1 reel of microfilm);
[Tract Index of Registered Lands], ca.1909-ca.1968 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Torrens Memorial Documents-Registration of Title-with gaps], no. 1-6201, 1907-1971 (7 reels of microfilm).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
[Land Ownership Maps-includes deed references-hand colored], n.d. (1 volume).

Records at the Marion County Archives:
Cabinet No. 4 Quarter Section & Subdivision Plats [includes land ownership information], ca.1941-ca.1958 (ca.200 plats);
Surveyor's Land Descriptions [Legal], ca.1924-ca.1943 (1 cu.ft.);
Town Range [Land Ownership Description Record], n.d. (1 volume);
TR [Town Range-Land Ownership Description Record], n.d. (5 volumes).

 

Maps, Plans, and Drawings

1841-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

The searchable computer GIS database Survey Graphic Index available in the surveyor's office public research area and by paid subscription includes digital images of survey plats, road survey plats, subdivision and partition plats, aerial photographs, assessor's maps, as well as corner monumentation and other information.

Records at the Oregon State Archives:
Maps and Drawings [includes vicinity, precinct, and courthouse], 1910-1939 (24 maps).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Blueprints, etc. [includes drawings and specifications of second and third courthouses, county shops, and other county buildings], ca.1947-ca.1989 (7.50 cu.ft.);
Construction Files [Bonneville Power Administration Electrical Transmission Lines Drawings], ca.1939 (.25 cu.ft.);
[County Courthouse Blueprints], 1951-1952 (1 volume);
Juvenile Court Center [Plans], 1962 (20 drawings);
[Marion County Corrections Facility Plans], 1986-1987 (70 drawings);
[Minto-Brown Island Park Development Study-includes maps], 1973 (1 volume);
Miscellaneous Files [Flood Insurance Rate Map-Federal Emergency Management Agency], 1987 (.30 cu.ft.);
Old Courthouse Plans, 1951 (ca.50 drawings);
Plans for Remodeling the Courthouse, 1934 (ca.30 drawings);
Willamette River Greenway [Records-includes maps and aerial photographs], 1974 (.75 cu.ft.).

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
Flood Insurance Rate Map [Federal Emergency Management Agency], vol. 1-4, 2000 (4 volumes);
Flood Plain and Insurance Maps-map drawers 5 and 6], ca.1968-ca.2003 (2 cu.ft.);
[Rural Zone Map Atlas-includes address maps], 2005-present (1 volume);
[Storm Drainage Map and Index East Salem Service District-map drawer 3], 2003 (27 maps);
[Urban Zone Map Atlas-includes address maps], 2005-present (1 volume);
[Willamette River Greenway Maps and Aerial Photographs-map drawer 7], ca.1973-ca.1976 (2 cu.ft.).

Records at the Courthouse Square Building, Planning Division Conference Room, Room 2150:
[Floodplain/Greenway Records-includes Corps of Engineers maps and Willamette River Greenway maps-mostly bound], ca.1968-ca.2002 (2 cu.ft.).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
[Assessor's Maps-Current-in wood cabinet], n.d.-present (ca.2000 maps);
[Assessor's Maps-Historical], 1981-1999 (ca.3000 maps);
County Roads & Recreation Areas [Maps], 1932 (1 volume);
Metsker's Atlas of Marion County Oregon, 1941 (1 volume); 1992 (1 volume).

Records at the Courthouse Square Building, Assessor's Map Room Counter, Room 2233:
[Assessors Maps], n.d.-present (ca.2000 maps).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Bonneville Power Line [Maps], ca.1939-ca.1962 (ca.200 maps);
Cities [Maps], ca.1912-ca.1967 (ca.50 maps);
Illustrated Historical Atlas Map Marion and Linn Counties, 1978 (1 volume);
Marion County Maps [Miscellaneous-includes courthouse and other building plans, contour, road, bridge, and other maps], ca.1873-ca.1990 (ca.50 maps and drawings);
Marion County Quadrangles [United States Geological Survey Maps], 1954-1986 (1 volume);
Metsker's Atlas of Marion County Oregon, 1929 (1 volume); 1941 (1 volume); 1971 (1 volume); ca.1979 (1 volume);
[Miscellaneous Flat Maps-includes parks, dikes, floods, drainage, historical, and other subjects], ca.1841-ca.1988 (ca.400 maps);
Oregon Electric Railway Company [Maps], 1913 (1 volume);
SPRR [Southern Pacific Railroad Valuation Maps-also includes Burlington Northern, Corvallis & Eastern, and other railroads], ca.1911-ca.1970 (54 maps).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Metsker's Atlas of Marion County Oregon, 1989 (1 volume); 1992 (1 volume).

Records at the Marion County Archives:
[Assessor Maps], ca.1915-ca.1985 (3 cu.ft.);
Cabinet No. 4 Quarter Section & Subdivision Plats [includes land ownership information], ca.1941-ca.1958 (ca.200 plats);
[Floodplain/Greenway Files-includes maps], 1979-1986 (2 cu.ft.);
[Miscellaneous Assessor's Maps-includes soil classification, forest cover, and vicinity-rolled], ca.1913-ca.1955 (ca.200 maps).

Records at the Marion County Web Site:
[Geologic Maps-includes sensitive groundwater, excessive slope, and landslide susceptibility], 2000 (Internet);
Marion County Elections City Map Book, 2006 (Internet);
Marion County Operations Maps [shows roads, streets, tax lots, water features, etc.], 2007 (Internet);
Marion County Parks Map Book, 2006 (Internet);
Marion County Precinct Map Book, 2005 (Internet).

Records at a Related Web Site:
Tax Assessment GIS Maps [select county], n.d.-present (Internet).

 

Marks and Brands Records

1898-1951

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Livestock Brands, vol. 3, ca.1940-ca.1951 (1 volume);
Registration of Marks and Brands, ca.1917-ca.1948 (1 volume).

Records at the Marion County Archives:
[Certificates of Marks and Brands-includes leather samples-accession no. 02.026.010], ca.1908-ca.1917 (.05 cu.ft.);
Loggers Marks and Brands, vol. 1, 1898-1942 (1 volume);
Record of Marks and Brands [with index], vol. 1, 1901-1945 (1 volume);
[Stock Brands List-accession no. 02.026.023], 1914 (.10 cu.ft.).

 

Marriage Records

1849-1967

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials.

Beginning in 1906 marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Foreign Marriages [Records-outside of Marion County], no. 28000-38891, 1947-1960 (.70 cu.ft.);
[Index to Marriages-unbound], 1849-1967 (2 cu.ft.);
Marriage Certificates, no. 26800-42101, 1946-1960 (2.75 cu.ft.);
Marriage Certificates [Record-no. 18-1383], vol. 2, 1858-1871 (1 volume);
Marriage Certificates [Record-no. 1384 to 1720], vol. 2, 1871-1874 (1 volume);
Marriage Index, n.d. (1 volume);
Marriage Licenses [Record], vol. 1, 1863-1875 (1 volume);
Marriage Record [no. 1721 to 42614-with index], vol. 3-43, 1874-1961 (41 volumes).

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Marriage Index], 1949-1967 (ca.120 sheets of microfiche);
[Marriage License Applications & Medicals-Certificates], no. 25741-42999, 1945-1962 (15 reels of microfilm);
[Old Marriage Certificates], no. 1-1383, 1849-1871 (1 reel of microfilm).

Records at the Marion County Archives:
Marriage Apps. & Medicals [Applications and Medical Certificates-title varies], no. 25741-42087, 1945-1960 (14 cu.ft.);
Marriage Certificates, no. ca.593-24331, 1849-1942 (8 cu.ft.);
Return on Marriages, 1912-1953 (5 cu.ft.).

 

Married Women's Property Registers

1859-1897

Series documents property held by women independently and separately from their husbands. Registration of property usually is in relation to a marriage or divorce settlement. Information includes a description of property (land, livestock, and farm and household goods) to be considered separate and declarations stating that the woman in question is not responsible for her husband's debts.

Records at the Oregon State Archives:
Married Women's Property Register [Married Woman's Rights], 1859-1897 (1 volume);
Search for 1859-1897 Marion County married women's property register entries in Oregon Historical Records Index.

Records at the Marion County Archives:
[Married Women's Rights-Records], 1862, 1866-1867, 1876, 1881, 1890 (.05 cu.ft.).

 

Medical Profession Registration Records

1887-1981

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Oregon State Archives:
Medical Personnel Registers [Optometry Record-with index], vol. 1, 1905-1935 (1 volume);
Medical Personnel Registers [Physicians & Surgeons Record-includes veterinary and chiropractic], vol. 1, 1889-1930 (1 volume);
Medical Personnel Registers [Physicians & Surgeons Record-Index-to volumes 1 and 2], 1889-1981 (1 volume);
Medical Personnel Registers [Physicians, Surgeons, Chiropractics, Optometrists, Veterinarians, Naturopaths, Chiropodists-Register], vol. 2, 1928-1981 (1 volume);
Medical Personnel Registers [Record of Dental Certificates-with index], vol. 2, 1912-1959 (1 volume);
Medical Personnel Registers [Record of Dentists' Certificates-with index], vol. 1, 1899-1919 (1 volume);
Medical Personnel Registers [Registered Physicians and Dentists-includes druggists], 1887-1891 (1 volume);
Medical Personnel Registers [Register of Nurses-with index], vol. 1-2, 1911-1976 (2 volumes).

 

Military Records

1891-1976

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Since 1975 military discharges have been included in the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Military and Draft Records [Draft Registration Records], 1917, 1940 (.25 cu.ft.);
Military and Draft Records [Military Roll], 1891-1893, 1896-1902 (10 volumes).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Military Discharges & Records [Index], 1919-1976 (2 volumes);
Military Records [title varies], vol. 1-53, 1945-1974 (53 volumes);
Miscellaneous Record [Clerk's-includes military discharge records from 1919 to 1945-with index], vol. 6-10, 1913-1962 (4 volumes);
Miscellaneous Record [Recorder's-includes military discharge records-with index], vol. 6, 1919 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
Military Discharges and Index, 1919-1976 (1 reel of microfilm);
Military Discharge, vol. 1-53, 1945-1974 (18 reels of microfilm);
Military Index, 1919-1976 (31 sheets of microfiche).

 

Mining Claim Records

1860-1998

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Since 1975 mining claims have been included in the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Mining Claims, 1867-1881 (.10 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Mining Claims [Record Index-to mining records in the clerk's recordings], vol. 8, 1975-1976 (1 volume);
Mining Claims [Record-title varies-with index], vol. 3-8, 1900-1974 (6 volumes);
Mining Record Book Index, vol. 2, 1888-1896 (1 volume);
Mining Record [photocopy], vol. 1, 1860-1888 (.10 cu.ft.);
Mining Records [Index-to mining records in the clerk's recordings], 1976-1988 (1 volume of computer printouts);
Record of Mining Claims, vol. 2, 1888-1896 (1 volume);
Record of Mining Claims [with index], vol. 2, 1896-1902 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Mining Record], vol. 1, 1860-1888 (1 reel of microfilm).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
BLM Casebook [General Land Office and Bureau of Land Management Survey Plats and Notes-includes mineral surveys], ca.1851-ca.1998 (6 inches of microfiche).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1855-1976

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1975 mortgages have been included in the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Direct Index to Mortgages [title varies], 1910-1923 (3 volumes);
Direct Index to Mortgages, vol. 1-6, 1856-1911 (6 volumes);
Index to Mortgages Direct, vol. 16-17, 1924-1934 (2 volumes);
Index to Mortgages Indirect, vol. 16-17, 1924-1934 (2 volumes);
Indirect Index to Mortgages [title varies], 1910-1923 (3 volumes);
Indirect Index to Mortgages, vol. 1-6, 1856-1911 (6 volumes).

Records at the Marion County Courthouse, County Clerk's Recording Office:
Mortgage Index, Direct and Indirect, 1935-1976 (26 reels of microfilm);
Mortgages, vol. 337-754, 1949-1975 (140 reels of microfilm).

Records at the Marion County Archives:
Direct Index [Mortgages], 1855-1881 (1 volume);
Direct Index Mortgages, 1882-1888 (1 volume); 1911-1914 (1 volume);
Index Mortgages [to vol. 18], 1887-1890 (1 volume);
Index to Mortgages Direct, 1935-1976 (13 volumes);
Index to Mortgages Indirect, 1935-1976 (13 volumes);
Indirect Index [Mortgages], 1855-1881 (1 volume);
Indirect Index Mortgages, 1911-1915 (1 volume);
Mortgage Record [title varies], vol. 2-754, 1855-1974 (753 volumes);
Old Mtgs. [Mortgages-interfiled with chattel mortgages], ca.1858-ca.1908 (1 cu.ft.).

 

Naturalization Certificates

1854-1975

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Oregon State Archives:
Naturalization Petitions and Records [Certificates of Naturalizations], 1907-1927 (15 volumes).

Records at the Marion County Archives:
[Citizenships-includes petitions, orders, depositions, and certificates-accession no. 02.026.016], 1854-1929 (.25 cu.ft.);
Index to Final Papers [Naturalization Orders-index cards-accession no. 99.042.019], 1930-1975 (.30 cu.ft.).

 

Naturalization Declarations of Intention

1849-1972

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Oregon State Archives:
Naturalization Declarations of Intention, 1849-1936 (1 cu.ft.);
Naturalization Declarations of Intentions [vol. 2-14 with index], vol. 1-14, 1896-1972 (14 volumes);
Naturalization Index to Declarations of Intention, vol. 1, 1849-1967 (1 volume).

 

Naturalization Petitions and Orders

1841-1975

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Oregon State Archives:
County Court Journals [includes naturalization cases], vol. 2-5, 1875-1939 (4 volumes);
Naturalization Petitions and Records [Index to Final Papers], vol. 1, 1851-1975 (1 volume);
Naturalization Petitions and Records [Petitions Granted and Denied], 1896-1906, 1930-1975 (3 volumes);
Naturalization Petitions and Records [Transferred Petitions], 1954-1973 (1 volume);
Naturalization Petitions and Records [with index], vol. 1-30, 1906-1975 (30 volumes);
Naturalization Repatriation Records [includes applications for repatriations of native-born women-with index], vol. 1, 1937-1956 (1 volume);
Search for 1841-1904 Marion County naturalizations in Oregon Historical Records Index.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Miscellaneous Files [Deposition on Petitions for Naturalization], 1931-1940 (.10 cu.ft.).

Records at the Marion County Archives:
[Citizenships-includes petitions, orders, depositions, and certificates-accession no. 02.026.016], 1854-1929 (.25 cu.ft.);
Index to Final Papers [Naturalization Orders-index cards], 1930-1975 (.30 cu.ft.).

 

Pension and Relief Records

1862-1941

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Oregon State Archives:
Public Welfare Records [includes applications for pauper relief and old age pensions], 1862-1878, 1888-1908 (.30 cu.ft.);
Public Welfare Records [Poor Book-with index], 1892-1917 (6 volumes);
Widow's Pension [Records], 1913-1918 (.30 cu.ft.);
Search for 1913-1916 Marion County widow's pensions in Oregon Historical Records Index.

Records at the Marion County Archives:
Commissioners Proceedings [includes county officials reports, orders, resolutions, road petitions, old age pension fund claims, and other records], ca.1921-ca.1936 (1 cu.ft.);
County Court Case Files [includes civil, criminal, juvenile, and some widow's pension, and dependent mother's assistance cases], no. 1-2786, 1859-1941 (10 cu.ft.);
Old Age Pension Record, vol. 1, 1934-1936 (1 volume);
Warrant & Claim Register Old Age Pension Fund, 1934-1936 (1 volume).

 

Planning Commission Minutes

1952-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
Planning Commission [Minutes], 1991-1996 (1 binder);
Planning Commission Minutes, 1997-present (1 binder).

Records at the Marion County Archives:
Planning Commission Minutes [accession no. 92.012.011], 1980-1982 (1 cu.ft.);
Planning Commission Tapes [Meeting Audiotapes], 1990 (ca.10 cassette tapes);
Planning Minutes [Commission-includes related records-accession no. 03.080], 1952-1979 (6 cu.ft.).

Records at the Marion County Web Site:
Planning Commission Meeting Minutes, 2007-present (Internet).

 

Prisoner Registers

1884-1967

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Records at the Marion County Jail, Visiting Lobby Display Case:
[Jail Register], 1927-1967 (1 volume).

Records at the Marion County Historical Society Museum:
[Jail Register], 1891-1921 (1 volume);
Register of Prisoners [with index], vol. A, 1884-1896 (1 volume).

 

Probate Case Files

1843-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Marion County joined the Oregon Judicial Information Network (OJIN) in 1987. Probate case files were integrated with other circuit court case files beginning in 1985.

Records at the Oregon State Archives:
Index to Probate Court Files [Case], 1952-1973 (.40 cu.ft.);
Probate Case Files, no. A-T, 1-1634, 1843-1907 (31 cu.ft.);
Probate Journal Index [also indexes Probate Case Files], vol. 1, ca.1843-ca.1907 (1 volume);
Search for 1843-1908 Marion County probate case files in Oregon Historical Records Index.

Records at the Marion County Courthouse Probate Records Room B-280:
[Circuit Court Case Files-includes probate case files], 1985-1990 (ca.1020 cu.ft.);
Probate [Case Files], no. 11216-35583, 1942-1985 (276 cu.ft.);
Small Estate Affidavits [Case Files], no. 1A-880A, 1973-1984 (3 cu.ft.).

Records at the Marion County Courthouse, Circuit Court Vault:
[Circuit Court Case Files-includes probate case files], 2003-present (ca.2500 cu.ft.);
Probate [Case Files], no. 1-11220, 1843-1942 (268 reels of microfilm);
[Probate-Index to Probate Court Records and Files-indexes case files, registers, and journals], vol. 1-2, 1843-1986 (1 reel of microfilm).

Records at the Marion County Courthouse Parking Structure, Circuit Court South Archives:
[Circuit Court Case Files-includes probate case files], 2000-2002 (ca.1400 cu.ft.);
Closed Probate [Card Index-to case files, registers and journals], ca.1911-ca.1986 (10 cu.ft.).

Records at the Marion County Courthouse Parking Structure, Circuit Court North Archives:
[Circuit Court Case Files-includes probate case files], 1991-1999 (ca.2500 cu.ft.).

 

Probate Estate Records

1859-1927

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Oregon State Archives:
Fee Journal [Estates and Guardianship Register], 1908-1920 (1 volume);
Probate Estate Records [Record of Estates], 1903-1927 (2 volumes).

Records at the Marion County Archives:
Probate Journal [Estate Account Record-with index], vol. 1, 1859-1881 (1 volume).

 

Probate Registers

1843-1988

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Marion County joined the Oregon Judicial Information Network (OJIN) in 1987.

Records at the Oregon State Archives:
County Commissioners Court Journal [Probate and Records Commissioners Court], vol. 1, 1849-1853 (1 volume);
Fee Journal [Probate County Court Register], vol. 6, 1920-1930 (1 volume);
Probate Docket [title varies-with index], vol. 2-4, 1896-1908 (3 volumes);
Probate Journal Index [also indexes Probate Case Files], vol. 1, ca.1843-ca.1907 (1 volume);
Probate Journal, vol. 2-41, 1853-1930 (40 volumes).

Records at the Marion County Courthouse Parking Structure, Circuit Court North Archives:
Probate Register & Fee Book [with index], vol. 1, 1888-1898 (1 volume);
Register of Probate and Juvenile Court, vol. 7-8, 1930-1965 (2 volumes);
Register of Probate Court, vol. 9, 1965-1988 (1 volume).

Records at the Marion County Courthouse, Circuit Court Vault:
[Probate-Index to Probate Court Records and Files-indexes case files, registers, and journals], vol. 1-2, 1843-1986 (1 reel of microfilm).

Records at the Marion County Archives:
Index to Probate Record, vol. 1, ca.1888-ca.1925 (1 volume).

 

Road and Bridge Records

1850-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Oregon State Archives:
Road and Bridge Records [Boundaries of Road Districts Ledger], 1859-1895 (1 volume);
Road and Bridge Records [includes petitions, reports, and expenditure summaries], 1858-1950 (2 cu.ft.);
Road and Bridge Records [Report of Viewers and Appraiser of the Silverton to Marquam Road], 1907 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Bridge & Ferry [Records-includes plans, specifications, contracts, and petitions], 1915-1918 (1 cu.ft.);
Commissioners Court Petitions, Reports, Orders, Etc. [Proceedings-includes resolutions, county officials reports, road petitions, a small number of coroner's inquest records, and other records], 1897-1944 (14 cu.ft.);
Road Proceedings [Case Files-includes petitions, vacations, and related records], no. 2060R-2089R, 2001-present (.25 cu.ft.).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Commissioners Court Journal Index [indexes road petitions, vacations, reports, surveys, and related documents], 1850-1984 (1 volume);
County Roads [Register-includes road survey, field notes, and road proceedings information], ca.1869-ca.1961 (1 volume);
Index to Roads [photocopy], ca.1854-1901 (1 volume);
Market Road Info. [Information Register-includes road survey, field notes, and road proceedings information], ca.1867-ca.1974 (1 volume);
Record of Roads [includes survey notes and drawings, road establishment information, and reports-photocopies], vol. 1-3, 1850-1883 (3 volumes);
[Road and Street Rolodex Index Cards], n.d. (.75 cu.ft.);
[Road Index Cards-references road information in county road books, deed books, road proceedings, etc.-includes some map copies-in gray flat file cabinet], ca.1860-present (4 cu.ft.);
Road Proceedings [includes petitions, orders, resolutions, vacations, and related records], no. 586-1975R, 1930-1995 (27 reels of microfilm);
Road Records [includes survey notes and drawings, road establishment information, and reports], vol. 3, 1871-1883 (1 reel of microfilm); vol. 5-10, 1906-1997 (6 reels of microfilm);
The Road Book [County Road Alphabetical Index], 1990 (1 volume); 1996 (1 volume).

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Book of Roads [includes survey notes and drawings, establishment information, and reports], vol. 2, 1859-1871 (1 volume);
City Plat Book Index [Salem Streets and Roads], n.d. (1 volume);
County Road Record [includes survey notes and drawings, establishment information, and reports], vol. 5-10, 1906-1998 (6 volumes);
County Surveyor Marion County Road Index, n.d. (1 volume);
County Surveyor [Road Information Index-typed], n.d. (1 volume);
Marion County Maps [Miscellaneous-includes courthouse and other building plans, contour, road, bridge, and other maps], ca.1873-ca.1990 (ca.50 maps and drawings);
Marion County Market and County Roads [Index], 1977 (1 volume); 1984 (1 volume);
Marion County Road System [Index], 1987 (1 volume);
Record of County Roads [includes survey notes and drawings, establishment information, and reports], vol. 3-4, 1871-1906 (2 volumes);
Record of Roads [includes survey notes and drawings, establishment information, and reports], vol. 1, 1850-1859 (1 volume);
Road Districts & City Bdys. [Boundaries-Legal Descriptions], no. 1-90, ca.1925-ca.1958 (1 volume);
Road Proceedings [includes petitions, orders, resolutions and related records], 1862-1880 (2 cu.ft.);
Road Proceedings [includes petitions, orders, resolutions, vacations, and related records], no. 1-2059R, 1881-2002 (41 cu.ft.);
Street Descriptions [includes road information], ca.1958-1981 (1 volume);
Supervisors' Maps, Road Districts, vol. 1-2, 1853-1889 (2 volumes);
The Road Book [County Road Alphabetical Index], 1990 (1 volume); 1992-1993 (1 volume); 1996 (1 volume).

Records at the Marion County Public Works Office Building, Second Floor Copy Center Room:
[Road Files-Traffic Control and Engineering Case Files-includes maps, plans, reports, correspondence, commissioners orders and resolutions, and related records], ca.1960-present (80 cu.ft.).

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
County Roads & Recreation Areas [Maps], 1932 (1 volume).

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
Road Name [Case Files], ca.1988-present (6 cu.ft.);
[Subdivision Plats-with road name notations-hanging files], ca.1970-present (12 volumes).

Records at the Marion County Archives:
Commissioners Proceedings [includes county officials reports, orders, resolutions, road petitions, old age pension fund claims, and other records], ca.1921-ca.1936 (1 cu.ft.);
In the Matter of the Newberg Bridge [Petitions], 1912 (.10 cu.ft.);
[Road and Street Naming Records-accession no. 92.012.015], 1958-1977 (.40 cu.ft.);
Specifications for an Iron and Steel Cantilever Truss Willamette River Bridge, 1890 (.05 cu.ft.);
St/N/Ch [Street Name Change Records-accession no. 90.007], 1960-1978 (1 cu.ft.).

Records at the Marion County Web Site:
Marion County Operations Maps [shows roads, streets, tax lots, water features, etc.], 2007 (Internet);
Marion County Road Map Book, 2007 (Internet).

 

Road Maps and Survey Notes

1850-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

The searchable computer GIS database Survey Graphic Index available in the surveyor's office public research area and by paid subscription includes digital images of survey plats, road survey plats, subdivision and partition plats, aerial photographs, assessor's maps, as well as corner monumentation and other information.

Records at the Marion County Public Works Office Building, Surveyor's Vault:
Book of Roads [includes survey notes and drawings, establishment information, and reports], vol. 2, 1859-1871 (1 volume);
County Road Record [includes survey notes and drawings, establishment information, and reports], vol. 5-10, 1906-1998 (6 volumes);
CR [County Road Survey and Engineering Rolled Maps-with gaps], no. 401-996, ca.1947-ca.1972 (ca.250 maps);
CR [County Road Survey Flat Maps-with gaps], no. 401-989, 6203-8366, ca.1978-ca.1984 (ca.250 maps);
CR [County Road Survey Research and Reference Files], ca.1914-present (24 cu.ft.);
Field Notes [Road Survey-MR and CR], ca.1953-ca.1986 (.75 cu.ft.);
Marion County Maps [Miscellaneous-includes courthouse and other building plans, contour, road, bridge, and other maps], ca.1873-ca.1990 (ca.50 maps and drawings);
[Miscellaneous Road Survey and Engineering Maps-includes Highway 22, 99E, 164, 214, Interstate 5, and various roads and streets], ca.1932-ca.1990 (ca.200 maps);
MR [Market Road Survey and Engineering Rolled Maps], no. 1-98, 1932-ca.1974 (ca.400 maps);
MR [Market Road Survey Flat Maps], no. 1-99, ca.1968-ca.1981 (ca.200 maps);
MR [Market Road Survey Research and Reference Files], ca.1873-present (11 cu.ft.);
Record [Index to Roads], vol. 1, ca.1854-ca.1901 (1 volume);
Record of County Roads [includes survey notes and drawings, establishment information, and reports], vol. 3-4, 1871-1906 (2 volumes);
Record of Roads [includes survey notes and drawings, establishment information, and reports], vol. 1, 1850-1859 (1 volume);
Road Plats, vol. 1-3, ca.1915-ca.1983 (3 volumes);
[Road Survey and Engineering Fields Books-includes market and county roads], ca.1923-ca.1988 (ca.700 volumes);
Surveys [Filed Plats-includes road surveys and corner restoration information-contains a small number of earlier surveys], no. 2037-37334, 1947-present (ca.35300 plats).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
Commissioners Court Journal Index [indexes road petitions, vacations, reports, surveys, and related documents], 1850-1984 (1 volume);
County Roads [Register-includes road survey, field notes, and road proceedings information], ca.1869-ca.1961 (1 volume);
Index to Roads [photocopy], ca.1854-1901 (1 volume);
Market Road Info. [Information Register-includes road survey, field notes, and road proceedings information], ca.1867-ca.1974 (1 volume);
Record of Roads [includes survey notes and drawings, road establishment information, and reports-photocopies], vol. 1-3, 1850-1883 (3 volumes);
[Road and Street Rolodex Index Cards], n.d. (.75 cu.ft.);
[Road Index Cards-references road information in county road books, deed books, road proceedings, etc.-includes some map copies-in gray flat file cabinet], ca.1860-present (4 cu.ft);
Road Records [includes survey notes and drawings, road establishment information, and reports], vol. 3, 1871-1883 (1 reel of microfilm); vol. 5-10, 1906-1997 (6 reels of microfilm);
Surveys [Filed-includes road surveys and corner restoration information], no. 2015-34233, 1947-1997 (20 feet of aperture cards).

Records at the Marion County Public Works Office Building, Second Floor Copy Center Room:
[Road Files-Traffic Control and Engineering Case Files-includes maps, plans, reports, correspondence, commissioners orders and resolutions, and related records], ca.1960-present (80 cu.ft.).

Records at the Courthouse Square Building, Assessor's Map Room:
[Highway Department Maps-includes survey information], ca.1950-present (ca.80 maps).

 

School District Records

1856-1989

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand last at report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Oregon State Archives, Marion County Records:
School District Records [District Clerk's Record Book-District No. 36], 1913-1931 (4 volumes);
School District Records [District Clerk's Record Book-District No. 38], 1895-1932, 1949-1950 (11 volumes);
School District Records [District Clerk's Record Book-District No. 48], 1893-1941, 1945-1951 (16 volumes);
School District Records [District Clerk's Record Book-District No. 74], 1889-1918 (12 volumes);
School District Records [District Clerk's Record Book-District No. 86], 1898-1901 (1 volume);
School District Records [District Clerk's Record Book-District No. 96], 1881-1889, 1891, 1893-1909, 1911-1952 (19 volumes);
School District Records [Oregon School Register and Record Book-District No. 38], 1882-1885, 1889-1890, 1900-1902, 1906-1925, 1930-1950 (17 volumes);
School District Records [Oregon School Register and Record Book-District No. 48], 1889-1908, 1911-1925, 1925-1942 (21 volumes);
School District Records [Oregon School Register and Record Book-District No. 74], 1891-1901 (9 volumes);
School District Records [Oregon School Register and Record Book-District No. 102], 1884-1891 (1 volume);
School District Records [Teachers Reports-District No. 48], 1879-1890 (.05 cu.ft.).

Records at the Oregon State Archives, Educational Service District Records:
District Clerk's Annual Reports, 1856, 1870-1883, 1897, 1912-1913 (.25 cu.ft.); 1902-1919, 1930-1956 (3 volumes);
District Clerk's Book [District No. 83], 1874-1887 (1 volume);
District Clerk's Record Book [District No. 76], 1920-1929 (4 volumes);
District School Census, 1906-1907, 1914-1932, 1951-1963 (9 volumes);
District Teacher Contract Register, 1903-1908 (1 volume);
Oregon School Register and Record Book [District No. 26], 1944-1945 (1 volume);
Oregon School Register and Record Book [District No. 37], 1905-1917, 1921-1927, 1932-1933 (5 volumes);
Oregon School Register and Record Book [District No. 76], 1912-1951 (10 volumes);
Oregon School Register and Record Book [District No. 90], 1926-1934 (1 volume);
Oregon School Register and Record Book [District Clerk's Record Book-No. 76], 1936-1947 (1 volume);
School District Records [Clerk's Annual Census Report-District No. 96], 1933-1938 (.05 cu.ft.);
Teacher Registration Ledger, ca.1884-1915 (1 volume);
Teacher's Planning Book-Liberty School Attendance, Deportment, and Scholarship Register], 1882-1884 (1 volume).

Records at the Marion County Historical Society Museum (District 71-Liberty School Records):
[Budgets-District No. 71-Liberty School], 1934-1941 (.05 cu.ft.);
District Clerk's Book of Records [District No. 71-Liberty School], 1895-1898 (1 volume);
District Clerk's Record Book [District No. 71-Liberty School], 1897-1899 (1 volume); 1900-1901 (1 volume); 1901-1902 (1 volume); 1902 (1 volume); 1903-1904 (1 volume); 1904-1905 (1 volume); 1923-1924 (1 volume); 1926 (1 volume); 1928 (1 volume); 1929-1932 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Advanced Room-Hoag and Lehman-Teachers], 1925-1931 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Arnold and Webb-Teachers], 1915-1921 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Arthur Myers-Teacher], 1931-1937 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Bloom, Fowle, et. al-Teachers], 1915-1922 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Florence Berndt-Teacher], 1934-1939 (1 volume); 1942-1945 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Grades 8 and 9-Arnold and Hoag-Teachers], 1921-1924 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Higgins, Robbins, and Hull-Teachers], 1915-1919 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Hoag and Rees-Teachers], 1922-1929 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Hubbard, Van Santen, and Berndt-Teachers], 1928-1934 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Ingham, Hummel, and Shogren-Teachers], 1929-1936 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Intermediate Room-Cleveland, Hollister et.al-Teachers], 1909-1914 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Intermediate Room-Jessie King Raines-Teacher], 1926-1931 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Intermediate Room-Kladek and Jones-Teachers], 1936-1938 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Intermediate Room-Walton and Logan-Teachers], 1921-1926 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Marguerite Gilles-Teacher], 1942-1943 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Moore and Cone-Teachers], 1922-1928 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Primary Room-Cleveland, Zosel, et. al-Teachers], 1909-1915 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Pruitt, Smith, and Gibbs-Teachers], 1933-1939 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Rees, Kirk, and Hummel-Teachers], 1929-1933 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Smith, Roberts, and Carson-Teachers], 1909-1915 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Vern Davis-Teacher], 1937-1938 (1 volume);
Oregon School Register and Record Book [District No. 71-Liberty School-Watt, Wilson, Rutschman-Teachers], 1941-1943 (.15 cu.ft.).

Records at the Marion County Historical Society Museum (Other School District Records):
Census [School District No. 24], 1900-1904 (10 volumes); 1934-1936 (.30 cu.ft.); 1958 (1 volume);
[Clerk's Annual Census Report-District No. 24-Salem], 1923 (1 volume); 1924 (1 volume); 1925 (1 volume); 1926 (1 volume); 1927 (1 volume); 1928 (1 volume); 1932 (1 volume); 1945 (1 volume); 1947 (1 volume); 1954 (1 volume); 1955 (1 volume); 1956 (1 volume); 1958 (1 volume); 1960 (1 volume); 1962 (1 volume); 1965 (1 volume);
Enrollment Data [Statistical-School District No. 24], 1913-1989 (.10 cu.ft.);
Minutes [Board of Directors-School District No. 24], 1858-1890 (1 volume); 1880-1895 (1 volume); 1895-1903 (1 volume);
Minutes Board [School District No. 24], 1920-1926 (1 volume); 1951-1955 (1 volume); 1955-1957 (1 volume); 1965-1967 (1 volume);
Oregon School Register and Record Book [District No. 27], 1911-1932 (3 volumes);
School Census [District No. 24], 1926 (1 volume); 1932 (1 volume);
[School Census Records-District No. 24-Salem], 1907 (1 volume); 1908 (1 volume); 1909 (1 volume); 1910 (1 volume);
School Minutes [Records-Board of Directors-School District No. 24], 1903-1910 (1 volume); 1910-1915 (1 volume).

Records at the Oregon Historical Society:
Mss. 2207B [School Census/Attendance Record-Salem District], 1871 (1 volume).

Records at the University of Oregon, Knight Library, Special Collections:
[Record Book-Oregon Territorial School District 47], 1856-1860 (1 volume).

 

Superintendent of Schools Records

1854-1981

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

Records at the Oregon State Archives, Marion County Records:
Accounts [Superintendent of Schools Annual Reports], 1854-1872 (1 reel of microfilm);
Boundary Records [Superintendent of Schools Record on Boundaries of School Districts-with index], 1869-1895 (1 reel of microfilm);
Superintendent of Schools Records [Abstract of District Clerk's Reports-includes summaries of district clerk's annual reports], 1882-1900 (1 volume);
Superintendent of Schools Records [Annual Reports], 1947-1960 (1 volume);
Superintendent of Schools Records [Record of School Books Purchased & Distributed], vol. 1, 1912 (1 volume).

Records at the Oregon State Archives, Educational Service District Records:
Boundary Board Minutes [School District], 1869-1922, 1941-1981 (5 volumes);
County Superintendent's Register and Record Book [includes names of commissioned teachers, 8th grade examination scores, and annual reports], 1888, 1890-1920 (57 volumes);
District School Census Records [Monthly Report of Public Schools], vol. 1-2, 1911-1921 (2 volumes);
District School Census Records [title varies], 1940-1947 (3 volumes);
Education Special District Records [School Fund Apportionment Ledger], 1854-1878 (1 volume);
Eighth Grade Diploma Lists, 1962-1966 (1 volume);
Eighth Grade Exams [Register-Superintendent's], 1931-1949, 1952-1965 (2 volumes);
Metsker's Maps [School District Boundary Map], 1921, 1949 (2 volumes);
School District Plat Book [Superintendents Record School District], vol. 1, 1889 (1 volume);
Superintendents Annual Report [Record of Superintendents Annual Report], vol. 2, 1921-1929 (1 volume).

Records at the Marion County Archives:
Sch. Fund [County School Fund Distribution Record], 1873-1886 (1 volume);
Teacher's Institute Register, 1892-1896 (1 volume).

Records at the Oregon Historical Society:
Mss. 1504 Public School System [Directory of Salem Public Schools], 1916-1917 (1 volume);
Mss. 1504 Public School System [School Officers and Teachers Directory-Marion County], 1924-1925 (1 volume).

 

Surveyor Field Notes and Plats

1850-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

The searchable computer GIS database Survey Graphic Index available in the surveyor's office public research area and by paid subscription includes digital images of survey plats, road survey plats, subdivision and partition plats, aerial photographs, assessor's maps, as well as corner monumentation and other information.

Records at the Marion County Public Works Office Building, Surveyor's Vault:
A-Z [Knox Survey Field Books Alphabetical Card Index], ca.1910-ca.1938 (.20 cu.ft.);
By Section in T & R [Knox Survey Field Books Township and Range Index], ca.1909-ca.1938 (.20 cu.ft.);
County Surveyor's Record [title varies], vol. 1-5, 5A, 6, 1855-1954 (7 volumes);
D.L.C. in T & R [Knox Survey Field Books Donation Land Claim Index], ca.1909-ca.1938 (.20 cu.ft.);
DLC Notes [Donation Land Claim-U.S. Government Field Notes], ca.1851-ca.1879 (3 volumes);
Field Books [Survey-includes county surveyors such as Knox, township and range, and Donation Land Claim books], ca.1891-ca.1985 (315 volumes);
Field Notes Gov. Sur. [Government Survey], vol. 1-2, 1851-1879 (2 volumes);
Field Notes Gov. Survey [Government], vol. 3, 1873-1879 (1 volume);
Index to Old Field Books [Survey], 1891-1939 (1 volume);
Private Surveyor Files [includes maps, drawings, notes, correspondence, and other records related to filed surveys], ca.1944-ca.1979 (8 cu.ft.);
[Subdivision Survey Notes and Index], ca.1873-ca.1919 (1 volume);
[Survey Data Registers-in corduroy covered volumes], 1911-1941 (2 volumes);
Survey Narratives, 1947-1962 (1 volume);
Surveys [Filed Plats-includes road surveys and corner restoration information-contains a small number of earlier surveys], no. 2037-37334, 1947-present (ca.35300 plats);
Township Plats [Survey], n.d., (3 volumes);
U.S. Government Field Notes [by township and range], 1851-ca.1874 (.60 cu.ft.);
U.S. Government Field Notes [by township and range-copies], 1851-ca.1874 (5 volumes);
U.S. Government Field Notes [Donation Land Claim Notes], ca.1851-ca.1879 (.75 cu.ft.).

Records at the Marion County Public Works Office Building, Surveyor's Public Research Area:
BLM Casebook [General land Office and Bureau of Land Management Survey Plats and Notes-includes mineral surveys], ca.1851-ca.1998 (6 inches of microfiche);
[County Surveyor's Record-photocopies], vol. 1-6, 1855-1954 (6 volumes);
Marion County Field Survey Books, n.d. (7 reels of microfilm);
Marion County Survey Index [also includes subdivisions], ca.1850-ca.1997 (3 reels of microfilm);
[Survey Plats-incomplete-copies], ca.1897-1990 (6 volumes);
Surveys [Filed-includes road surveys and corner restoration information], no. 2015-34233, 1947-1997 (20 feet of aperture cards).

Records at the Marion County Archives:
[Filed Surveys-Plats-accession no. 92.005.001], no. 2046-ca.32820, 1855-ca.1991 (20 feet of aperture cards);
Surveyor's Land Descriptions [Legal-accession no. 93.029.005], ca.1924-ca.1943 (1 cu.ft.).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1936-[ongoing]

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Records at the Courthouse Square Building, Assessor's Map Room, Room 2233:
[Tax Lot Sheets], 1981-present (ca.400 binders).

Records at the Marion County Archives:
[Map of Salem, Oregon-shows tax lots], 1936 (1 volume).

Records at the Marion County Web Site:
Marion County Operations Maps [shows roads, streets, tax lots, water features, etc.], 2007 (Internet).

 

Water Rights Records

1879-1979

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Beginning in 1975 water rights records were included in the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Lake Labish Water Control District [Records], 1956-1967 (1 volume);
Marion Water Control District [Records], 1964-1965 (1 volume);
Santiam Water Control District [Record-includes water rights contracts and assessments], 1954-1975 (3 volumes);
South Santiam River Water Control District [Records], 1965 (1 volume);
Water Rights Index, 1914-ca.1977 (1 volume);
Water Rights [Record], vol. 1-4, 1914-1971 (4 volumes).

Records at the Marion County Archives:
Cancellation of Water Rights [Records], 1958-1972 (.15 cu.ft.);
Cancelled Water Rights [Records-accession no 03.079.007], 1969-1979 (.15 cu.ft.);
[Water Right Pre-emptions-Records-accession no 02.026.005], 1879-1904 (.05 cu.ft.);
Water Rights [Court Case Files-Santiam River, Mill Creek, Willamette River-includes reports, evidence, transcripts, findings and orders of determination, and related records-accession no 03.079.007], ca.1901-ca.1944 (5 cu.ft.).

 

Zoning Records

1946-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Records at the Marion County Courthouse, County Clerk's Recording Office Vault:
Ordinances [County-includes zoning ordinances], no. 1-1250, 1957-present (7.50 cu.ft.);
Planning & Zoning [Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 2600PZ-4649PZ, 1978-1997 (25 cu.ft.);
[Planning & Zoning-Case Files-includes resolutions and other records related to comprehensive plan amendments, zone changes, subdivisions, partitions, and other subjects], no. 4651PZ-5554PZ, 1997-present (8 cu.ft.);
Register Planning and Zoning [includes references to resolutions related to zone changes, comprehensive plan amendments, subdivisions, partitions, and other subjects], vol. 1, 1958-1984 (1 volume).

Records at the Marion County Courthouse, County Clerk's Recording Office:
[Board of Commissioners Ordinances-includes zoning ordinances], no. 1-1106, 1957-1999 (6 reels of microfilm).

Records at the Courthouse Square Building, Planning Division Office, Room 2150:
[Comprehensive Plan, Zoning, and Urban Growth Boundary Flat Maps-includes signed maps-map drawers 2, 4, 7, and 8], ca.1970-ca.1990 (ca.500 maps);
[Rural Zone Map Atlas-includes address maps], 2005-present (1 volume);
Rural Zoning Ordinance, 1959-present (1 binder);
[Urban Zone Map Atlas-includes address maps], 2005-present (1 volume);
Urban Zoning Ordinance, 1991-present (1 binder);
Zone Change [Case Files], 2002-present (4 cu.ft.);
Zone Change [Register of Actions], 1958-present (2 binders).

Records at the Courthouse Square Building, Planning Division Conference Room, Room 2150:
[County Ordinances-includes comprehensive plan, zoning, and subdivision information], 1957-1978 (4 binders);
Marion County Zone Code, 1970 (1 binder);
[Marion County Zoning Ordinance], 1960 (1 binder); 1970 (1 binder);
Marion County Zoning Ordinance, 1982 (1 binder);
Marion County Zoning Ordinance No. 24 [Amended], 1969 (1 binder);
Ordinances & Amendments [Description Register-briefly describes ordinances related to comprehensive plan, zoning, and subdivisions], no. 1-1212, 1957-2005 (.05 cu.ft.);
Ordinances [County-includes comprehensive plan, zoning, and subdivision information], 1978-present (21 binders);
Zone Code [Marion County], 1975 (1 binder); 1976 (1 binder); 1977 (2 binders).

Records at the Courthouse Square Building, Planning Division Storage Room, Room 2115:
Marion County Code Zoning Area [Maps], vol. 1-2, 1968 (2 volumes).

Records at the Marion County Archives:
[Countywide Zoning Maps-accession no. 90.007.001], 1968 (3 cu.ft.);
[Historic Zone Maps-accession no. 03.080-boxes 133-134], 1980 (2 cu.ft.);
Keizer [Partition, Subdivision, and Zone Change Records-accession no. 90.012], 1959-1991 (2 cu.ft.);
Official Set Marion County Wide Zone Area, vol. 1-3, 1968 (3 volumes);
Ordinances [County-includes zoning ordinances- no. 1 to 319-copies], vol. 1-2, 1957-1971 (2 volumes);
Planning & Zoning [Land Use Action Case Files-includes comprehensive plan amendments, zone changes, and subdivision and partition records], no. 501-2599, 1969-1978 (17 cu.ft.);
[Salem Zone Maps-accession no. 90.007.003], 1958 (1 cu.ft.);
[Zone Change Case Files-accession no. 00.002.003], 1995 (2 cu.ft.);
[Zone Change Case Files-accession no. 00.163.004], 1991 (1 cu.ft.);
[Zone Change Case Files-accession no. 00.163.006], 1992 (1 cu.ft.);
[Zone Change Case Files-accession no. 02.012.016], 1996-1997 (2 cu.ft.);
[Zone Change Case Files-accession no. 03.013], 1996 (1 cu.ft.);
[Zone Change Case Files-accession no. 03.080], 1946-1958 (2 cu.ft.); 1958-1980 (18 cu.ft.);
[Zone Change Case Files-accession no. 05.012.001], 1998-1999 (3 cu.ft.);
[Zone Change Case Files-accession no. 07.049.017], 2000-2001 (1 cu.ft.);
[Zone Change Case Files-accession no. 90.010.008], 1981-1984 (2 cu.ft.);
[Zone Change Case Files-accession no. 92.012.005], 1987-1988 (4 cu.ft.);
[Zone Change Case Files-accession no. 94.015.001], 1989-1990 (2 cu.ft.);
[Zone Change Case Files-accession no. 99.043.002], 1991-1993 (3 cu.ft.);
[Zone Change Case Files-accession no. 99.046.007], 1994 (1 cu.ft.);
[Zone Maps-accession no. 90.007.002], 1974-1976 (1 cu.ft.).

Records at the Marion County Web Site:
Brooks-Hopmere Zoning Map [PDF], 2000 (Internet);
Marion County Rural Zone Code, n.d.-present (Internet);
Marion County Urban Zone Code, n.d.-present (Internet);
Marion County Rural Zoning Maps, 2005-present (Internet);
Marion County Urban Zoning Maps, 2005-present (Internet).


Inventory by Gary Halvorson, Senior Archivist
Last Update: May 13, 2009

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