Oregon Historical County Records Guide

Marion County Records Inventory

County Commissioners Administrative Journals


Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Commissioners Proceedings are indexed on computers in the county clerk's office.

Records at the Oregon State Archives:
County Commissioners Court Journal Index [Index to Commissioners Records], vol. 1, 1888-1910 (1 volume);
County Commissioners Court Journals [Champoeg County Court Journal], 1848 (.05 cu.ft.);
County Commissioners Court Journals [County Commissioners Docket], 1892-1894 (1 volume); 1896-1909 (1 volume);
County Commissioners Court Journals, vol. 1-9, 11-20, 1849-1917 (20 volumes);
County Court Documents [includes judicial and administrative records], 1853-1933 (.50 cu.ft.).

Records at the Marion County Courthouse, County Clerk's Vault:
Board of Commissioners [Proceedings-includes minutes, orders, resolutions, county officials reports, and other records], 1944-1984 (25 cu.ft.);
BOC Minutes [Board of Commissioners-title varies], 1985-1996 (4 cu.ft.);
Commissioners Court Petitions, Reports, Orders, Etc. [Proceedings-includes resolutions, county officials reports, road petitions, a small number of coroner's inquest records, and other records], 1897-1944 (14 cu.ft.);
Commissioners [Journal Index], vol. 1-6, 1851-1969 (6 volumes);
Commissioners Proceedings [includes minutes, orders, resolutions, proclamations, county officials reports, etc.-title varies], 1975-present (34 cu.ft.);
County Commissioners Court [Journal-title varies], vol. 21-91, 1917-1971 (70 volumes);
Index to County Commissioners Proceedings, 1969-1984 (2 volumes).

Records at the Courthouse Square Building, Clerk's Office, Room 2130, Public Research Room:
Public Record [includes commissioners proceedings and other records-proceedings include minutes, orders, resolutions, proclamations, county officials reports, etc.], 1971-1990 (82 reels of microfilm).

Records at the Marion County Archives:
Board Session Files [Commissioners-accession no. 10.091.001-004], 2000-2006 (14 cu.ft.);
Board Session Files [Commissioners-accession no. 11.078.001-002], 2008-2011 (8 cu.ft.);
Board Session Files [Commissioners-accession no. 13.086.001-002], 2010-2011 (6 cu.ft.);
BOC Minutes [Board of Commissioners-accession no. 99.001.005], 1977-1985 (3 cu.ft.);
Commissioners Court Records [Administrative-accession no. 95.018.001], no. 1-5658, 1863-1947 (8 cu.ft.);
Commissioners' Docket, 1895-1898 (1 volume);
Commissioners Proceedings [includes county officials reports, orders, resolutions, road petitions, old age pension fund claims, and other records-accession no. 95.016.016], ca.1921-ca.1936 (1 cu.ft.);
County Commissioners' Court Docket, 1909-1936 (1 volume);
Minutes BOC [Board of Commissioners-accession no. 00.027.001], 1979-1999 (1 cu.ft.).

Records at the Oregon Historical Society:
Mss. 1273 [County Court Journal-Champoeg County], 1846, 1848 (.05 cu.ft.).

Records at the Marion County Web Site:
Board Session Minutes [Commissioners], 2008-present (Internet).


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Phone: 503-373-0701 • Fax: 503-378-4118 • reference.archives@state.or.us