Loading

Oregon Historical County Records Guide

Lincoln County Records Inventory - Scrollable Version

The following information is based on a July 2010 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Lincoln County Web Site: http://www.co.lincoln.or.us/

Assessor's Offices: Courthouse, 225 W Olive St, Room 207, Newport, OR 97365;
Clerk's Offices: Courthouse, 225 W Olive St, Room 201, Newport, OR 97365;
Commission on Children and Families Office: 351 SE Harney St, Newport, OR 97365;
County Counsel's Office: Courthouse, 225 W Olive St, Room 110, Newport, OR 97365;
Health and Human Services Administration Office: 36 SW Nye St, Newport, OR 97365;
Law Library, Trial Court Warehouse: No public access. Contact the trial court;
Lincoln County Community Corrections Building, County Archives: No public access. Contact the clerk's office;
Lincoln County Corrections Facility (Jail): 251 W Olive St, Newport, OR 97365;
Lincoln County Courthouse: 225 W Olive St, Newport, OR 97365;
Lincoln County Fair Office: No public access. Contact the county counsel;
Lincoln County Public Service Building: No public access to records storage rooms and cages. Contact the appropriate office (e.g., clerk, assessor, trial court, etc.);
Lincoln County School District Administration Building: 459 SW Coast Highway, Newport, OR 97365;
Lincoln County School District Mary Harrison School, Records Department Media Office: 321 SE 3rd St, Toledo, OR 97391;
Oregon Coast History Center: 545 S.W. 9th St, Newport, Oregon 97365;
Oregon Historical Society: 1200 SW Park Av, Portland 97205;
Oregon State Archives: 800 Summer St. NE, Salem, OR 97310;
Planning and Development Department Office: Public Service Building, 210 SW 2nd St, Room A, Newport, OR 97365;
Public Works Administration Building: 880 NE 7th St, Newport, OR 97365;
Public Works Complex, Surveyor's Archives and Garage Storage: No public access. Contact the surveyor or public works department);
Public Works Department Office: Public Works Administration Building, 880 NE 7th St, Newport, OR 97365;
Surveyor's Office and Storage Areas: Public Works Administration Building, 880 NE 7th St, Newport, OR 97365;
Tax Division Office: 225 W Olive St, Room 205, Newport, OR 97365;
Trial Court Office: Courthouse, 225 W Olive St, Newport, OR 97365.



Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1939-1999

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Records at the Lincoln County Courthouse, Assessor's Office Counter:
Aerial Photo Book, 1993 (2 volumes).

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
[Aerial Photographs], 1986 (336 photographs); 1993 (363 photographs);
[Aerial Photographs-2" = 1 mile], 1978 (1 volume);
[Aerial Photographs-with index], 1972 (150 photographs);
ODOT Photos [Oregon Department of Transportation Ocean Shores Aerial Photographs], 1967 (68 photographs); 1984 (43 photographs).

Records at the Lincoln County Community Corrections Building, County Archives:
[Aerial Photographs], 1948 (19 photographs); 1952 (114 photographs); 1959 (7 photographs); 1968 (1 map roll).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
Aerial Photos [with index], 1990-1991 (2.50 cu.ft.);
Ocean Shores Aerial Photographs, 1967, 1973, 1978, 1984 (ca.200 photographs).

Records at the Lincoln County Public Works Complex, Road/Surveyor Office Garage:
Aerial Photographs, 1948, 1952, 1963, 1976 (1 cu.ft.).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Topographic and Contour [Maps-includes some aerial photographs], ca.1958-ca.1976 (ca.30 maps and photographs).

Records at the Lincoln County Public Service Building, Planning and Development Department Map Room:
400 Scale Photo Mylars [Aerial Photographs], 1986 (ca.300 photographs);
[Aerial Photographs], 1972 (ca.300 photographs);
Assorted Aerial Photos, 1977 (ca.100 photographs); 1986 (ca.150 photographs);
DOT Ocean Shores [Oregon Department of Transportation Aerial Photographs], 1984 (43 photographs);
Misc. Maps [Chronic Geologic Hazard Maps-Photomaps-flat], 1994 (ca.15 photomaps);
Misc. Maps [includes topographic, enumeration districts, wetlands, aerial photographs, county addresses, cities and vicinities, zoning and comprehensive plan development-rolled], ca.1952-1985 (ca.100 maps and photographs).

Records at the Lincoln County Public Service Building, Second Floor Storage Area Landing:
[Aerial Photographs], 1939 (1 photograph); 1941 (1 photograph);
[Ocean Shores Aerial Photographs], 1967, 1978 (3 photographs).

Records at the Lincoln County Web Site:
Aerial Photographs [Newport, Waldport, Yachats-Color], 1999 (Internet).

 

Animal Bounty Records

1899-1917

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Oregon State Archives:
Bounty Record [Animal Scalp], 1909-1917 (1 volume);
Register of Scalp Bounty Claims, vol. 1, 1899-1903 (1 volume).

 

Assessment and Tax Rolls

1889-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Since 1988 the Assessment Roll has been accessible by computer at the Assessor's Office.

Records at the Lincoln County Community Corrections Building, County Archives, Locked Assessor's Cabinet:
[Assessment Rolls], 1973-present (ca.80 inches of microfiche).

Records at the Lincoln County Courthouse, Tax Division Office, Microfilm Room:
Assessment Roll, 1987-1990 (2 binders of microfiche);
[Assessment Roll-includes tax roll and tax statements for some years], 1973-1996 (20 inches of microfiche);
[Tax Rolls-includes assessment information], 1943-1988 (225 reels of microfilm);
Tax Statements [title varies], 1992-2003(11 binders of microfiche).

Records at the Lincoln County Courthouse, Tax Division Office:
Tax Roll, 2007-2009 (3 inches microfiche).

Records at the Lincoln County Community Corrections Building, County Archives:
1895 [Sheriff's Return on Warrant-Delinquent Tax Roll], 1895 (1 volume);
Assessment and Tax Roll, 1910, 1915, 1920, 1925, 1930, 1936, 1939-1941 (42 volumes);
Assessment and Tax Roll Lands Classified for Reforestation, 1931-1942 (1 volume);
Assessment Roll, 1893-1905 (38 volumes);
Assessor's Field Book [includes tax lot information], 1956-1961 (37 volumes);
Assessor's Field Book [includes tax lot information-title varies], 1910-1942 (103 volumes);
Benton Co. Assessment Roll [Lincoln County Area], 1892 (1 volume);
Certificates of Delinquency Issued to County, vol. 14, 1925-1930 (1 volume);
Delinquent Assessment Roll, 1893, 1895-1898 (3 volumes);
Delinquent Tax Ledger, vol. 1, 1889-1892 (1 volume);
Delinquent Tax Record, 1930-1932 (1 volume);
Delinquent Tax Roll, 1892, 1894-1900 (18 volumes);
Index [Tax Roll], 1901-1902 (1 volume);
Index to Delinquent Tax Rolls, 1895-1897 (1 volume);
[Index to Delinquent Tax Rolls], 1895-1898 (2 volumes);
Index to Tax Roll, 1910 (1 volume);
Lincoln County Property Upon Which Taxes Appear Unpaid, 1901-1906 (1 volume);
Record of Certificate of Delinquency, vol. 1, 1907-1914 (1 volume); vol. 5, 1915 (1 volume); vol. 9, 1920 (1 volume); vol. 11, 1924-1925 (1 volume);
Sheriff's Return Upon the Tax Roll, 1906-1909 (3 volumes);
Taxpayer's Index [Index to Tax Roll-title varies], 1914-1942 (16 volumes);
[Tax Roll Index], 1893 (1 volume);
Tax Statements, 1999-2007 (ca.12 inches of microfiche).

Records at the Lincoln County Public Service Building, Assessor's Storage Room 9:
Codes [Continuing Assessment Roll Cards], 1952-1961 (11 cu.ft.).

Records at the Oregon Coast History Center:
1897 [Delinquent Tax Roll], 1897 (1 volume);
Tax Ledger, 1894 (1 volume); 1901 (1 volume); 1903-1904 (2 volumes).

Records at the Lincoln County Web Site:
Lincoln County Property Search [includes assessment and tax lot information and links to assessor's maps] ca.2006-present (Internet);
Statement of Taxes Assessment Rolls, 2002-present (Internet).

 

Assumed Business Names Registers

1923-1964

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Assumed Business Names may also have been recorded in the Miscellaneous Record (Clerk and Recorders Miscellaneous Recordings).

Records at the Lincoln County Community Corrections Building, County Archives:
Assumed Business Names [Records], ca.1928-ca.1955 (3 cu.ft.);
Record of Assumed Names [title varies-with index], vol. 1-7, 1923-1964 (7 volumes).

 

Attachment Records

1893-1930

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Attachment Lien Docket [with index], vol. 1, 1893-1930 (1 volume);
Index Attachment Lien Dockets [indexes vol. 1-2], 1893-n.d. (1 volume).

 

Birth Records

1907-1945

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Lincoln County Courthouse, Clerk's Office:
Index of Lincoln County Birth & Death Records [Abstracts], 1920-1945 (1 binder).

Records at the Lincoln County Community Corrections Building, County Archives:
Certificates of Birth, 1908-1920 (.05 cu.ft.);
Record of Births, 1907-1916 (1 volume).

 

Circuit Court Case Files

1893-1983

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Lincoln County Courthouse, Trial Court Office:
[Circuit Court Case Files], no. 42169-42737, ca.1980 (10 inches of microfiche);
Index to Circuit Court Cases, 1893-1965 (4 volumes);1966-1978 (2 volumes);
[Microfilm-Circuit Court Case Files], no. 18142-22038, 1959-1961 (13 inches of microfiche).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
[Circuit Court Case Files], no. 1-18141, 1893-1959 (276 cu.ft.);
Index to Circuit Court Journal [also indexes case files], vol. 1-2, 1893-1978 (2 volumes);
Journal State of Oregon vs. [Circuit Court Case Files and Journal Criminal Index], ca.1977-ca.1980 (1 volume).

Records at the Lincoln County Public Service Building, Probate Records Storage Cage:
[Circuit Court Case Files-scanned], no. 22039-42779, 1961-1980 (ca.50 cu.ft.).

Records at the Lincoln County Law Library, Trial Court Warehouse:
[Circuit Court Case Files], no. 42880-48395, 1980-1983 (85 cu.ft.);
Microfilm Old Circuit Court Records [Book of Circuit Court-Case Files-title varies], reel 2-42, 1968-1983 (41 reels of microfilm);
Microfilm Security Rolls [Book of Circuit Court Records-Case Files], reel 2-42, 1968-1983 (41 reels of microfilm).

Records at the Lincoln County Community Corrections Building, County Archives:
[Book of Circuit Court -Case Files], reel 2-20, 1968-n.d. (19 reels of microfilm);
Circuit Court Records [includes probate and juvenile records], n.d.-ca.1975 (16 reels of microfilm);
Old Circuit Court [Civil Case Files-includes some district court], 1970-1973 (1 cu.ft.).

 

Circuit Court Dockets

1893-1988

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Lincoln County Courthouse, Trial Court Office:
[Microfiche Records Circuit Court-Final Register of Actions-includes probate case entries beginning in 1983], 1978-1988 (2 inches of microfiche).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Bench Docket Circuit Court, vol. 1-2, 1893-1913 (2 volumes);
[Circuit Court Register and Docket-with early gaps], no. 39-38906, 1897-1977 (24 cu.ft.);
Fee Book Circuit Court, vol. 1, 1893-1898 (1 volume);
Fee Book Justice Court [actually circuit court-with index], vol. 1, 1893-1904 (1 volume);
Trial Fee Book [Circuit Court-with index], vol. 1, 1893 (1 volume).

 

Circuit Court Journals

1873-1980

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Circuit Court Journal [includes volume 19 and 19A], vol. 1-81, 1893-1968 (82 volumes);
Decrees in Lien of Deeds [Circuit Court Journal-Benton County], vol. 1, 1873-1891 (1 volume);
Defendant's Index [Circuit Court Journal], 1893-n.d. (1 volume);
Index to Circuit Court Journal [also indexes case files], vol. 1-2, 1893-1978 (2 volumes);
Journal State of Oregon vs. [Circuit Court Case Files and Journal Criminal Index], ca.1977-ca.1980 (1 volume);
Plaintiff's Index [Circuit Court Journal], vol. 1, n.d. (1 volume).

 

Clerk and Recorder Miscellaneous Recordings

1867-1986

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Lincoln County Courthouse, Clerk's Office, Copy Room:
[Misc. Records-Miscellaneous], vol. 3-13, 1914-1968 (4 reels of microfilm).

Records at the Lincoln County Community Corrections Building, County Archives:
Index to Miscellaneous Records, 1893-1986 (1 volume);
Miscellaneous Record [includes Benton County-with index], vol. 1, 1867-1901 (1 volume);
Miscellaneous [Record-security copy], vol. 3-13, 1914-1968 (4 reels of microfilm);
Miscellaneous Record, vol. 1-13, 1892-1968 (13 volumes).

Records at the Oregon Coast History Center:
Record [Clerk's Miscellaneous-includes some homestead], 1879-1906 (1 volume).

 

Clerk and Recorder Official Filings

1968-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

The index for the Book of Records dating back to 1968 and images of Book of Records documents dating back to 2000 are maintained on computers accessible in the clerk's office. Numerous reels of the Book of Records are stored in the clerk's copy room because they contain DD-214 military discharge records with restricted information.

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Book of Records, vol. 1-704, 1968-present (704 reels of microfilm).

Records at the Lincoln County Community Corrections Building, County Archives:
Book of Records [security copy], vol. 1-646, 1968-2007 (ca.646 reels of microfilm).

 

Corner Survey Records

1874-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
Land Ownership Maps [Erdmann-also includes corner monumentation information], 1964-1970 (1 volume);
Ownership & Road Maps [also includes corner monumentation information], 1985-1993 (1 volume);
Surveyor's Record 1 Bearing Tree Book Index, 1911-1916 (.05 cu.ft.).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Bearing Trees-U.S. Surveys, vol. 1, 1911-1916 (1 volume);
Field Books [Surveyor-includes corner monumentation information], no. 1-198, 1874-1879, 1888-1929 (5 cu.ft.);
[Surveys Filed-includes corner survey information], no.1-17245, 1896-2004 (23 reels of microfilm);
Surveys [Filed-includes corner survey information-title varies], no. 1-18666, 1896-present (18666 plats).

 

Coroner and Inquest Records

1925-1949

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Records at the Lincoln County Community Corrections Building, County Archives:
Coroners Report, 1925-1949 (1 cu.ft.).

 

County Budgets

1924-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Records at the Lincoln County Courthouse, Clerk's Office:
[Lincoln County Adopted Budget], 2004-present (7 volumes).

Records at the Lincoln County Community Corrections Building, County Archives:
Budget [County-includes related records], 1987-1990 (1 cu.ft.);
[Budget Estimate-includes school districts], 1924 (1 volume);
Budgets [includes county], 1976-1978 (1 cu.ft.);
[Budget Statement for the Year], 1929-1932 (1 volume);
Lincoln County Budget Files, 1934-1937 (.30 cu.ft.); 1941-1944 (.20 cu.ft.).

Records at the Lincoln County Public Service Building, Elections Storage Room:
Budget [Lincoln County], 1974-2000 (25 binders);
Lincoln County Oregon Adopted Budget, 2000-2005 (5 volumes).

Records at the Lincoln County Web Site:
Lincoln County Adopted Budget [select year from menu to the left], 2004-present (Internet).

 

County Commissioners Administrative Journals

1893-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Records at the Oregon State Archives:
County Court Process Records [Session-Miscellaneous Administrative Records-includes petitions, reports, claims, bills, appointments, and related records], 1910-1919 (.45 cu.ft.).

Records at the Lincoln County Courthouse, Clerk's Office:
Commissioners Journal [includes related records], 2003-present (15 cu.ft.).

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Board of Commissioners [Journal-includes related records], 1968-2005 (68 reels of microfilm);
Board of Commissioners [Journal Index], 1968-1970 (1 reel of microfilm);
Board of Commissioners [Journal-title varies], vol. 5-47, 1915-1968 (15 reels of microfilm);
Index to Commissioners' Journals, vol. 1-3, 1970-1988 (3 volumes).

Records at the Lincoln County Community Corrections Building, County Archives:
[Book of Board of Commissioners Court Records-security copy], vol. 1-15, 1968-1980 (15 reels of microfilm);
Commissioner's Court [Administrative Case Files-includes land titles and homesteads], 1907-1920 (.50 cu.ft.);
Commissioners Docket [with index], vol. 1-9, 1893-1933 (9 volumes);
Commissioner's Journal [includes related records-title varies], 1935-2003 (55 cu.ft.);
Commissioner's Journal Index, vol. 48, 1968-1970 (1 volume);
Commissioners' Journal [security copy], vol. 5-47, 1915-1968 (15 reels of microfilm);
Commissioners Journals [includes related records-with gaps-security copy], vol. 16-68, ca.1980-2005 (23 reels of microfilm);
Commissioner's Journal [title varies-with index], vol. 1-47, 1893-1968 (47 volumes).

Records at the Lincoln County Web Site:
Board Minutes [Commissioners], 2006-present (Internet).

 

County Commissioners Orders, Ordinances, and Resolutions

1947-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Records at the Lincoln County Courthouse, Clerk's Office:
County Ordinances [with index], no. 11-281, 1970-1989 (.75 cu.ft.);
[Orders and Resolutions/Ordinances and Annexations], 1996-present (.75 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
Planning Appeals [Case Files-includes comprehensive plan and zoning ordinance amendment information], 1988-1998 (2 cu.ft.).

Records at the Lincoln County Public Service Building, Clerk's Elections Storage Room:
[Lincoln County Code] [includes comprehensive plan and zoning ordinance information], ca.1981-1990 (1 volume).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Counter:
Lincoln County Code [Land Use Planning-includes comprehensive plan and zoning ordinance information], 2007 (1 binder); 2009 (1 binder);
Lincoln County Zoning Ordinance, 1982 (1 volume).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Library Bookcase:
Ord. #138 Enacting Comprehensive Plan [includes ordinances related to the urban growth boundary, estuary management, zoning, subdivisions, and agricultural lands], 1975-1981 (1 binder).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
Road Proceedings [Record-includes county commission orders and resolutions related to roads], ca.1947-ca.1986 (3 binders).

Records at the Lincoln County Courthouse, County Counsel's Office:
Lincoln County Code [includes comprehensive plan and zoning ordinance information-title varies], 1982-present (1 volume).

Records at the Lincoln County Web Site:
Lincoln County Code [includes comprehensive plan, zoning, and land division information], ca.1982-present (Internet).

 

County Comprehensive Plans

1952-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Records at the Lincoln County Courthouse, Clerk's Office:
[Comprehensive Plan and Zone Changes], 1997-2007 (4 cu.ft.);
Comprehensive Planning [includes development and revision records], ca.1979-ca.1990 (5 cu.ft.).

Records at the Lincoln County Courthouse, County Counsel's Office:
Lincoln County Code [includes comprehensive plan and zoning ordinance information-title varies], 1982-present (1 volume).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Map Room:
Misc. Maps [includes topographic, enumeration districts, wetlands, aerial photographs, county addresses, cities and vicinities, zoning and comprehensive plan development-rolled], ca.1952-1985 (ca.100 maps and photographs);
Plan Maps [Comprehensive-mylar-rolled], 1982-present (25 map rolls).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Library Bookcase:
Comprehensive Plan [Records-includes drafts, maps, amendments, exceptions, inventories, and related documents in binders-title varies], 1979-present (ca.6 cu.ft.);
Ord. #138 Enacting Comprehensive Plan [includes ordinances related to the urban growth boundary, estuary management, zoning, subdivisions, and agricultural lands], 1975-1981 (1 binder).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Counter:
Lincoln County Code [Land Use Planning-includes comprehensive plan and zoning ordinance information], 2007 (1 binder); 2009 (1 binder).

Records at the Lincoln County Public Service Building, Clerk's Elections Storage Room:
[Lincoln County Code] [includes comprehensive plan and zoning ordinance information], ca.1981-1990 (1 volume).

Records at the Lincoln County Community Corrections Building, County Archives:
Comprehensive Plan [Lincoln County-includes drafts and related records], 1979-1982 (.50 cu.ft.);
Planning Appeals [Case Files-includes comprehensive plan and zoning ordinance amendment information], 1988-1998 (2 cu.ft.).

Records at the Lincoln County Web Site:
Lincoln County Code [includes comprehensive plan, zoning, and land division information], ca.1982-present (Internet);
Transportation System Plan, ca.1999-present (Internet).

 

County Court Case Files

1901-1941

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Oregon State Archives:
County Court Case Files, 1901-1941 (1 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
38 [County Court Case Files-also includes judgment and execution entries], no. 1-34, 1902-1905 (.30 cu.ft.).

 

County Court Judicial Journals

1893-1959

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
County Court Journal [includes insane commitment cases], vol. 1, 1893-1923 (1 volume);
County Court Journal [includes mostly adoption and insane commitment cases], vol. 2, 1923-1959 (1 volume);
Fee Book County Court [and Register-with index], vol. 1, 1893-1951 (1 volume).

Records at the Lincoln County Community Corrections Building, County Archives:
Bench Docket County Court, 1893-1923 (1 volume).

 

County Fair Records

1939-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

The county fair board held no meetings for a period during 2009-2010.

Records at the Lincoln County Courthouse, County Counsel's Office:
[Fair Board Meeting Minutes], 2010-present (.05 cu.ft.).

Records at the Lincoln County Fairgrounds, Fair Office:
[County Fair Policy and Procedure Book-includes some minutes], 1976-present (1 binder);
Entertainment [Fair Guides], 1979-1999 (1 binder);
Fair Books {Guides], 1939, 1953-1990 (3 binders);
Lincoln County Fair Board Minutes [title varies], 1951-1995 (6 binders);
Merit Rating Books, 1941-1992 (3 binders);
Minutes [Fair Board], 1996-2009 (3 binders).

 

County Officials Reports

1867-1967

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Oregon State Archives:
County Officers Fiscal Reports, 1921-1948 (.40 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
Miscellaneous Records [includes County Treasurer's Report], vol. 1, 1898-1901], 1867-1901 (1 volume);
Misc. Reports [includes Oregon Forestry Reports, 1936-1939], 1934-1967 (1 cu.ft.);
Record of Semi-Annual Reports [includes sheriff, clerk, and treasurer reports], vol. 1-2, 1903-1915 (2 volumes);
Sheriff's Monthly Statement, 1914-1922 (.35 cu.ft.).

 

Death Records

1907-1945

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Lincoln County Courthouse, Clerk's Office:
Index of Lincoln County Birth & Death Records [Abstracts], 1920-1945 (1 binder).

Records at the Lincoln County Community Corrections Building, County Archives:
Certificates of Death, 1908-1920 (.05 cu.ft.);
Record of Deaths, 1907-1916 (1 volume).

 

Deeds and Indexes

1865-[ongoing]

Series documents the ownership of land. Series includes deeds, land sales contracts, quitclaim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1968 deeds have been recorded in the Book of Records (Clerk and Recorders Official Filings).

Records at the Oregon State Archives:
Deed Records [Miscellaneous], 1892-1914 (.10 cu.ft.).

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Deed Volume Records [includes Benton County entries-no volume 2], vol. A-N, 1-293, 1865-1968 (95 reels of microfilm);
Index to Deeds Direct, 1893-1986 (13 volumes);
[Index to Deeds-Direct and Indirect], 1893-1973 (8 reels of microfilm);
Index to Deeds Indirect, 1893-1986 (13 volumes).

Records at the Lincoln County Community Corrections Building, County Archives:
County Deeds, 1909-1971 (1 cu.ft.);
Deed Record [no vol. 2], vol.1-293, 1893-1968 (292 volumes);
Deeds [Record-includes Benton County entries], vol. A-N, 1865-1899 (14 volumes);
Deed Volume Records [includes Benton County entries-no volume 2-security copy], vol. A-N, 1-293, 1893-1968 (95 reels of microfilm);
Direct Deeds [Index], 1893-1907 (1 volume);
Index to Deeds Direct [includes Benton County entries],, vol. A, 1865-1893 (1 volume);
[Index to Deeds Direct-security copy], 1893-1973 (4 reels of microfilm);
Index to Deeds Indirect [includes Benton County entries],, vol. A, 1865-1893 (1 volume);
[Index to Deeds Indirect-security copy], 1893-1973 (4 reels of microfilm);
Index to Lincoln County Records [Index to Deeds and Mortgages], 1893-ca.1922 (5 volumes);
Indirect Deeds [Index], 1882-1907 (1 volume).

Records at the Lincoln County Public Service Building, Clerk's Elections Storage Room:
County Deeds, 1971-present (.30 cu.ft.).

 

Delayed Birth Records

1870-1960

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Birth registration decrees are recorded with other circuit court actions in circuit court case files, journals, dockets, and indexes from 1943 to at least 1960. These entries document births from circa 1870 to circa 1920 (see Circuit Court Case Files, Circuit Court Dockets, and Circuit Court Journals).

 

Election Poll Books

1900-1936

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Lincoln County Community Corrections Building, County Archives:
File Book Blanks "A" Oregon Registration [Official Register of Electors-title varies], 1900 (1 volume); 1902 (1 volume); 1904 (1 volume); 1906 (2 volumes); 1908 (3 volumes); 1910 (2 volumes); 1912 (2 volumes); 1914 (3 volumes);
Official Register of Electors, 1902 ( 1 volume); 1906 (1 volume); 1908 (1 volume); 1910 (1 volume); 1912 (1 volume).

Records at the Lincoln County Public Service Building, Clerk's Storage Room 1:
Official Register of Electors, 1904 (1 volume); 1914 (1 volume);
Old Voting Registration Cards [alphabetical], ca.1916-ca.1936 (6 cu.ft.);
[Voter Registration Cards-in bottom drawer], 1913 (.25 cu.ft.).

Records at the Oregon Coast History Center:
Alsea Precinct [Voter Register], 1913 (1 volume);
File Book No. 1 Registration Blanks "B" [Official Register of Electors], 1906 (1 volume).

 

Election Voting Abstracts

1894-1962

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Lincoln County Courthouse, Clerk's Office:
Election Record, vol. 1-8, 1908-1962 (8 volumes).

Records at the Lincoln County Community Corrections Building, County Archives:
Record of Elections, vol. 1, 1894-1898 (1 volume).

 

Farm Name Registration Records

1911-1962

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Lincoln County Community Corrections Building, County Archives:
[Certificate of Farm Names], 1911-1962 (1 volume);
Register of Farm Names, vol. 1, 1911-1924 (1 volume).

 

Federal Land Grant Records

1855-[ongoing]

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
GLO Plats [General Land Office], ca.1864-ca.1986 (ca.100 plats).

Records at the Lincoln County Community Corrections Building, County Archives:
Commissioner's Court [Administrative Case Files-includes land titles and homesteads], 1907-1920 (.50 cu.ft.);
Deeds U.S. Patents [title varies], vol. 12-13, 23, 1902-1933 (3 volumes);
Misc. Documents [Uncalled For Patents-Land], 1897-1917 (.10 cu.ft.).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
BLM Historical Index of Dispositions of Publications [Bureau of Land Management], 1859-1993 (1 volume);
BLM Master Title Plats [Bureau of Land Management], 1859-1994 (1 volume);
BLM Plat Book [Bureau of Land Management Master Title Plats], ca.1859-1995 (1 volume);
BLM Plats [Bureau of Land Management], ca.1855-present (ca.700 plats);
BLM Plats [Bureau of Land Management], vol. 1-2, ca.1855-ca.1865 (2 volumes);
GLO Typed Field Notes [General Land Office], ca.1859-ca.1986 (4 cu.ft.).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
GLO Books [General Land Office], 1872-1935 (10 volumes).

Records at the Oregon Coast History Center:
Record [Clerk's Miscellaneous-includes some homestead], 1879-1906 (1 volume).

Records at a Related Web Site:
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site).

 

Foreclosure Records

1893-1923

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Oregon State Archives:
Sheriff's Certificate of Sale Records, 1902-1903 (.30 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
Delinquent Tax Sale Record, vol. 1, 1893-1912 (1 volume);
Index to Tax Sales Record, n.d. (1 volume);
Lincoln County Deeds [Tax Foreclosure], 1910-1920 (.10 cu.ft.);
Sheriff's Certificates of Sale, 1893-1917 (.25 cu.ft.);
Sheriff's Deed Record, vol. 10, 1899-1923 (1 volume);
Sheriff's Record of Sales for Taxes [with index], 1895-1898 (1 volume);
Tax Deed Record, vol. 14, 1902-1917 (1 volume).

Records at the Oregon Coast History Center:
Tax Ledger Redemptions Sales, 1905-1906 (2 volumes);
[Tax Sale Redemption Certificate], 1911-1913 (1 volume);
[Tax Sale Redemption Certificate-only one entry], 1913 (1 volume).

 

Health and Human Services Records

1991-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Records at the Lincoln County Health and Human Services Department Administration Office:
LADACP DBA APARC [Local Alcohol and Drug Abuse Planning Committee doing business as Addiction Prevention and Recovery Committee Minutes], 2005-2008 (.40 cu.ft.); 2008-present (1 binder);
Lincoln County Health Council [Records-includes minutes and related records], 2004-present (6 binders);
MHAC [Mental Health Advisory Committee Minutes], 2005-2008 (.40 cu.ft.); 2008-present (1 binder);
PHAC [Public Health Advisory Committee Minutes], 2006-2007 (1 binder); 2007-2008 (.20 cu.ft.); 2008-present (1 binder).

Records at the Lincoln County Commission on Children and Families Office:
LCCF Meetings [Lincoln County Commission on Children and Families Minutes and Agendas], 2007-present (.50 cu.ft.);
[Lincoln County Commission on Children and Families Minutes and Agendas], 2001-present (on computer in office).

Records at the Lincoln County Public Service Building, District Attorney's Records Storage Room:
CYSC [Children and Youth Services Commission Records-includes interfiled minutes], 1991-1993 (ca.3 cu.ft.);
LCC & F [Lincoln County Commission on Children and Families Minutes and Agendas-title varies], 1994-1996 (1 cu.ft.).

Records at the Lincoln County Public Service Building, Health and Human Services Department Records Storage Room:
LCC & F Minutes & Agendas [Lincoln County Commission on Children and Families], 2003-2005 (2 binders);
LCCF Minutes and Support Material [Lincoln County Commission on Children and Families], 1997 (1 binder).

Records at the Lincoln County Web Site:
Commission on Children and Families Comprehensive Plan, 2006-present (Internet).

 

Insane Commitment Records

1893-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Records at the Lincoln County Courthouse, Trial Court Office:
Index Insane [Commitment Records], ca.1910-ca.1949 (1 volume);
Mental Files [Commitment Case Files], 2003-present (4 cu.ft.).

Records at the Lincoln County Law Library, Trial Court Warehouse:
Civil Commitment [Mental Commitment Case Files-title varies], 1990-2002 (6 cu.ft.);
Insane Records [Commitment Case Files], ca.1931-1983 (7 cu.ft.);
Mental [Commitment Case Files], ca.1975-ca.1989 (4 cu.ft.).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
County Court Journal [includes insane commitment cases], vol. 1, 1893-1923 (1 volume);
County Court Journal [includes mostly adoption and insane commitment cases], vol. 2, 1923-1959 (1 volume);
Insane Record [Commitments-title varies-with index], vol. 1-4, 1894-1949 (4 volumes).

 

Judgment and Execution Records

1855-1936

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Lincoln County Community Corrections Building, County Archives:
38 [County Court Case Files-includes judgment and executions], no. 1-34, 1902-1905 (.30 cu.ft.);
Lien Docket Circuit Court, vol. 1, 1893-1926 (1 volume);
Lien Docket County Court [Judgment], 1892-1936 (1 volume).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Circuit Court Judgment Docket [includes U.S. District Court and Circuit Court from Benton County-includes two volume "A"s], vol. A-D, 1855-1893 (5 volumes);
County Court Judgment Docket A [actually Circuit Court from Benton County], 1860-1863 (1 volume);
County Court Judgment Docket [Benton County-includes two volume "A"s-title varies-with index], vol. A-B, 1855-1893 (3 volumes);
Decrees in Lien of Deeds [Lincoln County area of Benton County], vol. 1, 1873-1891 (1 volume);
Execution Docket [with index], vol. 1, 1893-1929 (1 volume);
Register and Fee Book [Judgment Docket], vol. 1, 1893-1913 (1 volume);
Sheriff's Ledger [Circuit Court], vol.1, 1898-1905 (1 volume).

 

Justice Court Case Files

1911-1922

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Lincoln County Community Corrections Building, County Archives:
Justice Court [Miscellaneous Documents], 1911-1922 (.10 cu.ft.).

 

Justice Court Dockets

1867-1943

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Index to Cases Toledo Justice District [Docket], n.d. (1 volume);
Justice Docket [Alsea-with index], vol. 1-6, 1929-1943 (6 volumes);
Justice Docket [Devil's Lake Precinct-with index], 1917-1941 (7 volumes);
Justice Docket [Newport District-with index], 1910-1940 (3 volumes);
Justice Docket [Toledo District-with index], 1927-1941 (10 volumes).

Records at the Lincoln County Community Corrections Building, County Archives:
Justice of the Peace Record [Summit Precinct-with index], vol. 1, 1892-1906 (1 volume).

Records at the Oregon Coast History Center:
Justice of the Peace Docket-Oysterville], 1867-1884 (1 volume).

 

Land Subdivision Records

1869-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Condominium Plats [Recording Sheets], 1990-present (1 binder);
Condominiums [Plats], 1969-present (ca.300 plats);
Index to Record of Plats, vol. 1, 1869-2003 (1 volume);
Partition Plats [Recording Sheets], 1999-present (2 binders);
Partitions [Plats], 1990-present (ca.600 plats);
Subdivision Plats [Recording Sheets], 1990-present (2 binders);
Subdivisions [Plats], 1938-present (ca.500 plats).

Records at the Lincoln County Courthouse, Clerk's Office:
Master Index of Plats [includes subdivision, partition, and condominium plats], 1892-2000 (1 binder).

Records at the Lincoln County Courthouse, Clerk's Office, Copy Room:
Subdivision [Plats], 1869-1938 (200 plats).

Records at the Lincoln County Public Service Building, Planning and Development Department Office:
Planning [Land Use Action Case Files-includes subdivisions, partitions, zone changes, conditional uses, and related actions], 2004-present (24 cu.ft.).

Records at the Lincoln County Public Service Building, Planning and Development Department Map Room:
[Planning Permits Rolodex Index-indexes partitions, zone changes, conditional uses, and related actions], 1971-ca.1998 (.75 cu.ft.).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Library Bookcase:
Comprehensive Plan [Records-includes drafts, maps, amendments, exceptions, inventories, and related documents in binders-title varies], 1979-present (ca.6 cu.ft.);
Ord. #138 Enacting Comprehensive Plan [includes ordinances related to the urban growth boundary, estuary management, zoning, subdivisions, and agricultural lands], 1975-1981 (1 binder).

Records at the Lincoln County Public Service Building, Planning and Development Department Upstairs Storage Room:
Planning Permits [Land Use Action Case Files-includes partitions, zone changes, conditional uses, and related actions], 1971-2003 (150 cu.ft.);
Subdivision [Case Files], 1962-2003 (37 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
Index to Plats [Subdivision], vol. 1, 1882-1969 (1 volume);
Lot Book [Subdivision], vol. 1-2, 1901-1907 (2 volumes).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Condominium Plats, 1968-present (ca.2 cu.ft.);
Partition Plats, 1990-present (ca.5 cu.ft.);
Subdivision Plats, 1869-present (ca.6 cu.ft.).

Records at the Oregon Coast History Center:
Township Plat Book [Accession no. 94.27], ca.1915 (1 volume).

Records at the Lincoln County Web Site:
Lincoln County Code [includes comprehensive plan, zoning, and land division information], ca.1982-present (Internet).

 

Land Title Registers

1893-1978

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in the Deeds and Indexes series.

Records at the Oregon State Archives:
Land Register, 1893-1900 (1 volume).

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
[Property Ownership Atlas-large volume], ca.1938-ca.1943 (1 volume).

Records at the Lincoln County Community Corrections Building, County Archives:
39 [Registration of Land Title Case Files], 1908-1923 (.35 cu.ft.);
Commissioner's Court [Administrative Case Files-includes land titles and homesteads], 1907-1920 (.50 cu.ft.);
Land Registration Docket, vol. 1, 1905-1911 (1 volume);
Land Registration Index of Registered Owners, vol. 1, 1905-1973 (1 volume);
Ownership Lands and Lots Book, 1920 (1 volume);
Ownership [Lands and Lots Register], 1910-1915 (1 volume);
Ownership Maps, n.d. (1 volume);
[Ownership Record], 1918-1919 (1 volume);
Present Ownership Book [with index], vol. 1, ca.1894 (1 volume);
[Registered Land-Card File], 1910-1934 (.25. cu.ft.);
Register of Titles, vol. 1-4, 1905-1970 (4 volumes);
Registration of Land Torrens System Cancelled Certificates, 1905-1968 (1 cu.ft.);
Registration of Land Torrens System [Records], no. 1-3867, 1910-1973 (3 cu.ft.);
Tract Index-Lands/Lots, ca.1920-ca.1978 (2 volumes);
Tracts in Town Lots [Official Record of Descriptions of Real Properties-Tax Lot], vol. 1, n.d. (1 volume);
Tracts [Assessors Record of Descriptions-Real Property-Tax Lot], vol. I-II, n.d. (2 volumes).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
Land Ownership Maps [Erdmann-also includes corner monumentation information], 1964-1970 (1 volume).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Fall and Winter [includes pipeline and land ownership maps], 1902-1927 (1 volume).

Records at the Oregon Coast History Center:
Landowner Maps, 1905 (1 volume);
[Land Ownership and Assessment Register], 1917 (1 volume).

 

Maps, Plans, and Drawings

1902-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Lincoln County Courthouse, Assessor's Office Counter:
Assessor's Maps, n.d.-present (17 volumes).

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
[Assessor's Maps], ca.1960-present (ca.1100 plats);
Bill Erdmann Ownerships [Forest Atlas], 1979 (1 volume);
Flood and Geological Hazard Maps, ca.1977 (ca.30 maps);
Forest Map Ownerships [Atlas-William Erdmann], 1964 (1 volume);
Metsker Maps [Metsker's Atlas of Lincoln County Oregon], 1930 (1 volume); 1956 (1 volume);
Misc. Maps [Miscellaneous-includes highways, roads, city, oyster claims, tidelands, livestock], ca.1987-ca.1993 (ca.20 maps);
Old Maps [Assessor's Maps], n.d.-1959 (ca.300 plats);
PP&L Power Lines [Pacific Power and Light-Maps], 1970 (5 maps);
Railroads [Right-of-Way and Track Maps], n.d. (3 maps);
USGS Quad Maps [United States Geological Survey Quadrangle], 1974-1985 (ca.30 maps).

Records at the Lincoln County Courthouse, Assessor's Office, Addressing Cubicle:
[Miscellaneous Maps-includes service districts, precincts, streets, and addresses], ca.1995-present (ca.40 maps).

Records at the Lincoln County Community Corrections Building, County Archives:
Assessors Office Maps [Title and Trust Company-rolled], 1945-1946 (ca.100 maps);
City Limits Towns in Lincoln County, ca.1978-ca.1984 (1 volume);
Mapping & Addressing [ Maps-includes assessment and zoning maps-in hanging file cabinet], n.d. (ca.100 maps);
Metsker's Atlas of Lincoln County Oregon, 1930 (1 volume).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
Newport Contour Maps, 1968-1971 (1 map drawer);
Railroads [Maps], 1918-1977 (ca.3 cu.ft.).

Records at the Lincoln County Public Works Administration Building, Public Works Department Office:
Facility Plans [includes courthouse, jail, and other facilities-rolled], 1954-2002 (4 cu.ft.);
Parks [Maps and Plans-County], ca.1967-n.d. (ca.40 maps and plans).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Fall and Winter [includes pipeline and land ownership maps], 1902-1927 (1 volume);
Flood Plain Maps [Flood Insurance Rate Maps], ca.1977 (ca.100 maps);
Misc. Maps [Beach Access Map], 1977 (1 map);
Misc. Maps [County Maps], 1981 (4 maps);
Misc. Maps [includes vicinities, roads, and highways], ca.1954-ca.1988 (ca.40 maps);
Newport Topo [Topographic Maps], 1998 (ca.15 maps);
Topographic and Contour [Maps-includes some aerial photographs], ca.1958-ca.1976 (ca.30 maps and photographs).

Records at the Lincoln County Public Works Complex, Road/Surveyor Garage:
[Assessor's Map Book], ca.1962 (1 volume);
Construction Projects [Maps and Plans], ca.1930-ca.1985 (4 cu.ft.);
Utilities and Water District Maps, 1920-1983 (ca.4 cu.ft.);
Various Districts/Gas Lines [Maps], ca.1935-ca.1974 (ca.2 cu.ft.).

Records at the Lincoln County Public Service Building, Assessor's Storage Room 9:
Map Tracings, ca.1955-1977 (ca.500 maps);
Old Tracings [Maps], ca.1955-1975 (ca.200 maps).

Records at the Lincoln County Public Service Building, Planning and Development Department Map Room:
800 Base Maps [includes city, topography, etc.-rolled], ca.1980 (ca.50 maps);
Estuary Study [Maps], ca.1977 (ca.50 maps);
Flood Insurance Rate Map [with index], 1980 (ca.30 maps); 2009 (ca.50 maps); 2009 (1 volume);
Flood Zone Work Maps, 1977 (ca.100 maps);
Geologic Hazard Overlays [Maps], ca.1977 (ca.50 maps);
Misc. Assessor's Maps, ca.1985-n.d. (500 maps);
Misc. Maps [Chronic Geologic Hazard Maps-Photomaps-flat], 1994 (ca.15 photomaps);
Misc. Maps [includes topographic, enumeration districts, wetlands, aerial photographs, county addresses, cities and vicinities, zoning and comprehensive plan development-rolled], ca.1952-1985 (ca.100 maps and photographs);
Topographic Maps, 1975 (ca.100 maps);
USF&W Wetlands Maps [United States Fish and Wildlife], 1975 (ca.50 maps).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Counter:
[Flood Maps-includes various rivers], 1977 (6 volumes).

Records at the Lincoln County Public Service Building, Planning Department Upstairs Storage:
Flood Map Overlays, n.d. (ca.50 maps).

Records at the Lincoln County Web Site:
Lincoln County Assessor's Maps, n.d.-present (Internet);
Lincoln County Property Search [includes assessment and tax lot information and links to assessor's maps] ca.2006-present (Internet);
Park Map [Lincoln County Parks Location Map], n.d. (Internet).

Records at a Related Web Site:
Tax Assessment GIS Maps [ormap.org], n.d.-present (Internet).

 

Marks and Brands Records

1893-1953

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Oregon State Archives:
Brand Book [Livestock-with index], vol. 1, 1893-1915 (1 volume).

Records at the Lincoln County Community Corrections Building, County Archives:
Loggers Marks [Record-with index], 1903-1953 (1 volume).

 

Marriage Records

1893-1989

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906, marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Oregon State Archives:
Marriage Affidavits and Applications, 1942-1947 (.10 cu.ft.);
Marriage Certificates, 1924-1926, 1935-1936 (.25 cu.ft.);
Marriage Records, 1893-1915 (2 reels of microfilm);
Search for 1924-1947 Lincoln County marriages in Oregon Historical Records Index.

Records at the Lincoln County Courthouse, Clerk's Office:
Index to Marriages, 1893-1989 (2 volumes).

Records at the Lincoln County Courthouse, Clerk's Office, Copy Room:
Record of Marriage, 1893-1962 (15 reels of microfilm).

Records at the Lincoln County Community Corrections Building, County Archives:
Marriage Applications, 1906-1953 (1 cu.ft.);
Marriage Records [security copy-with gaps], vol. 1-11, 1893-1962 (5 reels of microfilm);
Marriage Record [with index], vol. 1-11, 1893-1962 (11 volumes);
Marriages [Certificates-includes some transcribed marriage returns-includes note that book 1 from 1893 to 1918 is missing-title varies], 1908-1960 (8 cu.ft.).

 

Medical Profession Registration Records

1894-1974

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Lincoln County Community Corrections Building, County Archives:
Record of Dentists' Certificates [with index], vol. 1, 1923-1940 (1 volume);
Register of Physicians [includes surgeons, optometrists, nurses, chiropractors, naturopaths, dentists, and osteopaths], 1894-1974 (1 volume).

 

Military Records

1893-1986

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

See the Clerk's Miscellaneous Records series for military discharge records filed before 1945. Since 1968 military discharges have been recorded in the Book of Records (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Military List, 1893 (1 volume).

Records at the Lincoln County Courthouse, Clerk's Office:
Index to United States Armed Forces Discharge Records [copies], 1945-1986 (2 volumes).

Records at the Lincoln County Courthouse, Clerk's Office, Copy Room:
Service Discharge [U.S. Service Discharge Index], 1945-1986 (1 reel of microfilm);
Service Discharge [U.S. Service Discharge-Record], vol. 1-10, 1945-1968 (6 reels of microfilm).

Records at the Lincoln County Community Corrections Building, County Archives:
[U.S. Service Discharge Records], vol. 8-10, ca.1960-1968 (3 reels of microfilm);
U.S. Service Discharge Record [with index], vol. 1-10, 1945-1968 (10 volumes).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Military List No. 2, 1894-1899 (1 volume).

 

Mining Claim Records

1895-1990

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Records at the Lincoln County Community Corrections Building, County Archives:
Mineral Records [primarily serves as an index], ca.1985-ca.1990 (1 volume);
Mining Record [with index], vol. 1, 1933-1989 (1 volume);
Misc. Documents [Mining Claims], 1895 -1934 (.05 cu.ft.).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1870-[ongoing]

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1968 mortgages have been recorded in the Book of Records (Clerk and Recorder Official Filings).

Records at the Lincoln County Courthouse, Clerk's Office:
Index to Mortgages Direct and Indirect, 1969-1986 (14 volumes).

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Old Mortgage Records [Index to Mortgages Direct/Indirect], 1893-1976 (5 reels of microfilm);
Old Mortgage Records [Mortgage Record], vol. 15-146, 1914-1968 (46 reels of microfilm).

Records at the Lincoln County Community Corrections Building, County Archives:
Index to Lincoln County Records [Index to Deeds and Mortgages], 1893-ca.1922 (5 volumes);
Index to Mortgages Direct, 1893-1947 (1 volume);
[Index to Mortgages Direct-security copy], 1897-1972 (2 reels of microfilm);
Index to Mortgages Direct, vol. 1-3, 1948-1969 (3 volumes);
Index to Mortgages Indirect, 1893-1947 (1 volume);
[Index to Mortgages Indirect-security copy], 1897-1972 (2 reels of microfilm);
Index to Mortgages Indirect, vol. 1-3, 1948-1969 (3 volumes);
Land Contracts [Record-Mortgage], 1920-1941 (1 volume);
[Lincoln County Mortgages-Record-security copy], vol. 15-146, 1914-1968 (46 reels of microfilm);
Mortgage Index Direct [to Benton County], 1870-1893 (1 volume);
Mortgage Index Direct, vol. 1, 1893-ca.1920 (1 volume);
Mortgage Index Indirect [to Benton County], 1870-1893 (1 volume);
Mortgage Record, vol. 1, 5-146, 1893-1968 (143 volumes);
Mortgages [from Benton County-title varies], vol. A-E, 1870-1893 (5 volumes).

 

Naturalization Certificates

1903-1929

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Lincoln County Public Service Building, Clerk's Storage Room 1:
Naturalization [Certificates of Naturalization-Stubs], 1907-1929 (10 volumes);
Naturalization [Notice of Application for Admission to Citizenship], 1911-1927 (.05 cu.ft.);
Record of Naturalization [Record of Naturalization], 1903-1906 (1 volume).

 

Naturalization Declarations of Intention

1893-1955

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Lincoln County Courthouse, Clerk's Office:
Naturalization Declaration of Intention Index [typescript], n.d. (1 volume).

Records at the Lincoln County Public Service Building, Clerk's Storage Room 1:
Naturalization [Declaration of Intention County Court-with index], 1893-1906 (1 volume);
Naturalization [Declaration of Intention-with index], 1906-1955 (3 volumes);
Naturalization [Miscellaneous Naturalization Declaration and Petition Documents], ca.1906-ca.1920 (.10 cu.ft.);
Naturalization [Miscellaneous Naturalization Declaration and Petition Documents-trifolded], 1901-1902 (.05 cu.ft.).

 

Naturalization Petitions and Orders

1901-1956

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Lincoln County Courthouse, Clerk's Office:
Petition for Naturalization Index [typescript], n.d. (1 volume).

Records at the Lincoln County Public Service Building, Clerk's Storage Room 1:
Naturalization [Miscellaneous Naturalization Declaration and Petition Documents], ca.1906-ca.1920 (.10 cu.ft.);
Naturalization [Miscellaneous Naturalization Declaration and Petition Documents-trifolded], 1901-1902 (.05 cu.ft.);
Naturalization [Notice of Application for Admission to Citizenship], 1911-1927 (.05 cu.ft.);
Naturalization [Orders], 1931-1956 (2 volumes);
Naturalization [Petitions for Naturalization-title varies-with index], vol. 1-8, 1907-1950 (8 volumes);
Naturalization [Record of Naturalization], 1903-1906 (1 volume).

 

Pension and Relief Records

1913-1938

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Oregon State Archives:
Unemployment Relief Committee Minutes, 1933 (1 volume).

Records at the Lincoln County Community Corrections Building, County Archives:
County Aid Account, 1933-1935 (1 volume);
Old Age Pensions [Allowed and Rejected], 1934-1937 (.40 cu.ft.);
Public Assistance [Claims and Reports], 1936-1938 (.35 cu.ft.);
Widows Pension Accounts, vol. 1, 1913-1937 (1 volume).

 

Planning Commission Minutes

1963-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Lincoln County Public Service Building, Planning and Development Department Office:
Lincoln County Planning Commission [Minutes-includes related records], 2008-present (6 binders).

Records at the Lincoln County Public Service Building, Planning and Development Department Map Room:
Planning Microfilm [Lincoln County Planning Commission Minutes], 1980-1991 (4 reels of microfilm).

Records at the Lincoln County Public Service Building, Planning and Development Department Upstairs Storage Room:
Lincoln County Planning Commission Meeting Minutes Index [mostly to microfilm], 1963-1996 (1 binder);
Lincoln County Planning Commission [Minutes-includes related records], 1992-2007 (47 binders);
Planning Commission Minutes, 1963-1990 (17 reels of microfilm);
[Planning Department Minutes], 1980-1990 (3 reels of microfilm).

 

Prisoner Registers

1893-1968

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Records at the Lincoln County Corrections Facility, Lieutenant's Office, Display Case:
Jail Register [with index], vol. 1, 1893-1943 (1 volume).

Records at the Lincoln County Corrections Facility, C-Pod Storage Room:
Jail Register [with index], vol. 2-6, 1944-1968 (5 volumes).

 

Probate Case Files

1893-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Beginning in 1983, Probate Case Files have been filed with the Circuit Court Case Files and have been indexed by the Oregon Judicial Information System (OJIS), 1983-1987, and Oregon Judicial Information Network (OJIN), 1987-present.

Records at the Lincoln County Courthouse, Trial Court Office:
Index to Probate Cases, 1893-1983 (1 volume);
Index Probate Journal [also indexes case files], n.d. (1 volume);
[Probate Case Files-interfiled with circuit court case files], 2007-present (ca.420 cu.ft.);
Small Estates Index, 1974-1982 (1 volume).

Records at the Lincoln County Law Library, Trial Court Warehouse:
Microfilm Old Circuit Court Records [Book of Probate Records-Case Files], reel 1-7, 1968-1982 (7 reels of microfilm);
Microfilm Security Rolls [Security Book of Probate-Case Files], reel 1-7, 1968-1982 (7 reels of microfilm);
[Probate Case Files-interfiled with circuit court case files], 1983-2006 (ca.2000 cu.ft.).

Records at the Lincoln County Public Service Building, Probate Records Storage Cage:
Probate [Case Files-title varies], no. 1-5943, 1893-1982 (158 cu.ft.);
SE [Small Estate Case Files], no. 1-106, 1974-1982 (.75 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
[Book of Probate Records-Case Files], reel 1-3, 1968-n.d (3 reels of microfilm);
Circuit Court Records [includes probate and juvenile records], n.d.-ca.1975 (16 reels of microfilm).

 

Probate Estate Records

1903-1983

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Lincoln County Courthouse, Trial Court Office:
Record of Estates, vol. 3, 1970-1983 (1 volume).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Record of Estates, vol. 1-2, 1903-1971 (2 volumes).

 

Probate Registers

1867-1988

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Beginning in 1983, the registers have been maintained on the Oregon Judicial Information System (OJIS), 1983-1987, and Oregon Judicial Information Network (OJIN), 1987-present.

Records at the Lincoln County Courthouse, Trial Court Office:
Index Probate Journal [also indexes case files], n.d. (1 volume);
[Microfiche Records Circuit Court-Final Register of Actions-includes probate case entries beginning in 1983], 1978-1988 (2 inches of microfiche);
Probate Register and Fee Book, vol. 2-6, 1929-1983 (5 volumes).

Records at the Lincoln County Public Service Building, Trial Court Main Storage Cage:
Docket Probate Court, vol. 1, 1910-1933 (1 volume);
Docket Probate Court [with index], vol. 1, 1893-1910 (1 volume);
Probate Fee Book [and Register-with index], vol. 1, 1893-1929 (1 volume);
Probate Journal, vol. 1-40, 1893-1968 (40 volumes);
Probate Records [Journal Transcripts from Benton County-with index], 1867-1893 (1 volume).

 

Road and Bridge Records

1866-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Oregon State Archives:
Road Building and Maintenance Records, 1890-1936 (.20 cu.ft.).

Records at the Lincoln County Courthouse, Clerk's Office:
County Roads [Case Files], no. 1-807, ca.1890-present (8 cu.ft.);
Road Vacations and Necessities, 1967-present (4 cu.ft.).

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Legalized County Roads [Record-includes maps and journal references], no. 1-714, 800-808, 1890-ca.1985 (2 volumes).

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
Misc. Maps [Miscellaneous-includes highways, roads, city, oyster claims, tidelands, livestock], ca.1987-ca.1993 (ca.20 maps).

Records at the Lincoln County Courthouse, Assessor's Office, Addressing Cubicle:
[Miscellaneous Maps-includes service districts, precincts, streets, and addresses], ca.1995-present (ca.40 maps).

Records at the Lincoln County Community Corrections Building, County Archives:
Index to School and Road Districts, vol. 1, n.d. (1 volume);
Lincoln County Deeds [Road Right-of-way and Easement], 1909-1958 (.75 cu.ft.);
Market Road Ledger, 1926-1933 (1 volume);
Road District Boundaries [Record], 1893 (1 volume);
Road Districts [Records-includes petitions], 1929-1930 (.35 cu.ft.);
Road Locations [County Court], 1893-1969 (3 cu.ft.);
Road Vacations, 1915-1969 (1 cu.ft.); 1961-1995 (3 cu.ft.);
Special Road Files Bridge's Files [includes contracts, field notes, specifications, maps, and related records], 1920-1925 (1 cu.ft.);
Vacations-Towns and Streets [County Court], 1896-1967 (2.50 cu.ft.).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
County Road Record Index, ca.1879-ca.2003 (1 binder);
Road Proceedings [Record-includes county commission orders and resolutions related to roads], ca.1947-ca.1986 (3 binders);
Street Vacations, Etc. [Register], ca.1950-ca.1967 (1 volume).

Records at the Lincoln County Public Works Administration Building, Public Works Department Office:
Bridges [Case Files-includes inspection records], ca.1979-present (8 cu.ft.);
Roads [Case Files-includes mostly construction and maintenance information], ca.1977-present (8 cu.ft.);
Vacations [Road-Case Files], ca.1989-present (3 cu.ft.).

Records at the Lincoln County Public Works Administration Building, Public Works Department Office, Conference Room Bookcase:
Bridge Inspections [Record], 1963-1964 (1 volume);
Bridges I-III [Inventory Records], 1977, 1981 (4 volumes);
Covered Bridges [Report], 1978 (1 binder);
Lincoln County Bridge Inventory, 1942, 1947 (3 volumes).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Bridges [Case Files-includes inspection records, project files, and related records], ca.1924-ca.2005 (13 cu.ft.);
County Road Record [Road History Register], ca.1869-ca.1971 (1 volume);
County Roads Engineer Office [Road History Register], ca.1888-ca.1993 (1 volume);
Misc. Maps [includes vicinities, roads, and highways], ca.1954-ca.1988 (ca.40 maps);
[Road History Register], ca.1869-ca.1984 (1 volume);
Road Record Commissioners Court, vol. 1-2, 1866-1925 (2 volumes);
Roads [Case Files-includes mostly construction and maintenance information], ca.1952-ca.1994 (ca.28 cu.ft.).

Records at the Lincoln County Public Works Complex, Road/Surveyor Garage:
Lincoln County Roads [Case Files-includes mostly construction and maintenance information-also includes bridge and park information], ca.1950-ca.1972 (ca.10 cu.ft.);
Old Blueprints [Bridges], ca.1906-ca.1967 (4 cu.ft.).

Records at the Lincoln County Web Site:
Bicycle Route Maps, 2006 (Internet);
Transportation System Plan
, ca.1999-present (Internet).

 

Road Maps and Survey Notes

1890-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Records at the Lincoln County Courthouse, Clerk's Office Public Research Area:
Legalized County Roads [Record-includes maps and journal references], no. 1-714, 800-808, 1890-ca.1985 (2 volumes).

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
County Road Book McMillan Surveys, 1935-1959 (1 volume);
County Roads [includes roll maps, copies of establishment documents, and related records-rolled], no. 1-901, ca.1890-ca.1990 (ca.6 cu.ft.);
HWY [State Highway Roll Maps-includes Highways 18, 20, 34, 101, 229-title varies], ca.1924-ca.2009 (ca.200 maps).

Records at the Lincoln County Community Corrections Building, County Archives:
Record of Road Plats [with index], vol. 1, ca.1916-ca.1959 (1 volume);
Special Road Files Bridge's Files [includes contracts, field notes, specifications, maps, and related records], 1920-1925 (1 cu.ft.).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
Copies Road Maps, no. 1-903, ca.1947-1988 (2 volumes);
County Roads [Maps], ca.1890-present (ca.40 cu.ft.);
Index to Road Record of Plats, n.d. (1 volume);
Oregon State Highways [Maps-includes Oregon Coast Highway 101], 1920-1977 (ca.24 cu.ft.);
Ownership & Road Maps [also includes corner monumentation information], 1985-1993 (1 volume);
Record of Road Plats [includes mostly copies], ca.1925-ca.1958 (1 volume);
Road Book Pages McMillan Road Surveys, ca.1917-ca.1932 (1 volume).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Co. Road Plats [County-hanging file], 1957-1983 (ca.2 cu.ft.);
Double Entry Ledger [Index of Maps, Plats, Profiles, Etc.-includes road and bridge information], 1917 (1 volume);
Index List [Mick's Index to Road Field Books], ca.1893-ca.1962 (1 binder);
Road Books [Survey Field Books-with index], 1909-1944 (2 cu.ft.);
Transparencies County Roads [Surveys], no. 1-999, 1947-present (2 volumes).

Records at the Lincoln County Public Works Complex, Road/Surveyor Garage:
Lincoln County Roads [Case Files-includes mostly construction and maintenance information-also includes bridge and park information], ca.1950-ca.1972 (ca.10 cu.ft.).

 

School District Records

1890-1974

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Lincoln County Community Corrections Building, County Archives:
[Budget Estimate-includes school districts], 1924 (1 volume);
Index to School and Road Districts, vol. 1, n.d. (1 volume).

Records at the Lincoln County School District Administration Office, Safe:
School Directory Lincoln County School District [Booklets], 1948-1973 (.10 cu.ft.).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel A1 to R10):
Lincoln County School District School Board Minutes [Reel A1 to A2], 1923-1965 (2 reels of microfilm);
Clerk's Annual Census [Reel C1 to C9-various districts-title varies], 1899-1964 (9 reels of microfilm);
Teacher's Annual Reports [Reel R1 to R9-includes miscellaneous reports-various districts], 1916-1972 (9 reels of microfilm);
High School Annual Reports [Reel R10], 1919-1974 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R11):
Annual Report of Secondary School [includes Siletz, Taft High, Toledo Junior and High, Waldport High, and Eddyville], 1962-1963 (1 reel of microfilm);
District Clerk's Annual Report [Form 13-several districts], 1924-1932 (1 reel of microfilm);
District Clerk's Annual Reports [various high schools], 1933-1949 (1 reel of microfilm);
District Clerk's Record Book [District No. 1-Elk City], 1921-1922, 1924-1925 (1 reel of microfilm);
District Clerk's Record Book [District No. 2], 1922-1923, 1926-1932 (1 reel of microfilm);
District Clerk's Record Book [District No. 3-Harlan High], 1931-1933 (1 reel of microfilm);
District Clerk's Record Book [District No. 3-Newport High], 1931-1933 (1 reel of microfilm);
District Clerk's Record Book [District No. 4-Nortons], 1920-1921 (1 reel of microfilm);
District Clerk's Record Book [District No. 5-North Beaver], 1919-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 6-Wakefield], 1920-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 7-Chitwood], 1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 8-Yaquina], 1902-1904, 1919-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 10], 1922-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 11-Poole Slough], 1918-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 12-Waldport], 1922-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 12-Waldport High School], 1931-1933 (1 reel of microfilm);
District Clerk's Record Book [District No. 13-Tidewater], 1917-1924 (1 reel of microfilm);
District Clerk's Record Book [District No. 14-Bayview], 1920-1924 (1 reel of microfilm);
District Clerk's Record Book [District No. 15-Moody], 1919-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 16-Dell], 1919-1922 (1 reel of microfilm);
District Clerk's Record Book [District No. 18-Black], 1913-1917, 1922-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 19-Storrs], 1918-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 20-Upper Yachats], 1920-1923, 1930-1932 (1 reel of microfilm);
District Clerk's Record Book [District No. 21-Phillips], 1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 22-Eddyville], 1921-1924, 1931-1932 (1 reel of microfilm);
District Clerk's Record Book [District No. 23-Nashville], 1922-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 25-Drift Creek], 1914-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 26-Peak], 1913-1918 (1 reel of microfilm);
District Clerk's Record Book [District No. 27-Logsden], 1921-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 28-Dirky], 1922-1924 (1 reel of microfilm);
District Clerk's Record Book [District No. 29-Henry], 1917-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 31-Bear Creek], 1917-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 32-Parrish], 1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 33-Thiessel], 1919-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 37-Fern Hill], 1920-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 39-Ona], 1920-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 40-Ryan], 1911-1917 (1 reel of microfilm);
District Clerk's Record Book [District No. 41-Oysterville], 1919-1924 (1 reel of microfilm);
District Clerk's Record Book [District No. 44-Fall Creek], 1913-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 47-Siletz], 1931 (1 reel of microfilm);
District Clerk's Record Book [District No. 52-Yachats], 1932 (1 reel of microfilm);
District Clerk's Record Book [District No. 59-Sunnyridge], 1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 77-Dobson], 1923 (1 reel of microfilm);
District Clerk's Record Book [District No. UH1], 1920 (1 reel of microfilm);
Standardization Reports [various schools], 1929-1966 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R12):
Indian Enrollment [Census Record-Siletz and Logsden schools], 1931-1932 (1 reel of microfilm);
Indian Enrollment in Public Schools [Census Record], 1933-1934 (1 reel of microfilm);
Pupil Personnel Accounting Reports [Form 213/214-various schools], 1964-1974 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R13):
District Clerk's Record Book [District No. 2-Toledo], 1918-1927 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 1-Elk City], 1913-1940 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 2-Toledo], 1903-1904, 1922-1952 (1 reel of microfilm);
Oregon School Register and Record Book [Unidentified Districts], 1893-1916 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R14):
Oregon School Register and Record Book [District No. 2-A.M. Cannon School], 1956-1958 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 2-Arcadia School], 1968-1973 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 2-Burgess School], 1927-1973 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 2-Mary Harrison School], 1955-1959 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 2-Toledo Junior High], 1952-1959 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R15):
Oregon School Register and Record Book [District No. 2-Mary Harrison School], 1958-1971 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 2-Stanton Old and New], 1941-1958 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 3-Lincoln Junior High], 1970-1971 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 3-Newport], 1917-1939 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 4-Nortons], 1932-1934 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 5-North Beaver], 1909-1939 (1 reel of microfilm);
Teacher's Quarterly Reports [District No. 8-Yaquina], 1961-1962 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R16):
District Clerk's Record Book [District No. 18-Black], 1908-1912 (1 reel of microfilm);
District Clerk's Record Book [District No. 24-West Yaquina], 1919-1923 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 3-Newport Union High], 1926 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 11-Poole Slough], 1919-1938 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 12-Waldport], 1911-1959 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 13-Tidewater], 1919-1924 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 14-Bayview], 1934-1941 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 15-Moody], 1920-1942 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 16-Mt. Dell], 1914-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 18-Black], 1912-1917 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 19-Storrs], 1919-1922 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 20-Upper Yachats], 1939-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 21-Phillips], 1912-1927 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Eddyville], 1931-1953 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 23-Nashville], 1928-1942 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 24-West Yaquina], 1907-1910, 1919-1927 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 27-Logsden], 1910-1942 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R17):
District Clerk's Record Book [District No. 34-Hodges/Meadow Creek], 1922-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 37-Fern Hill], 1903-1920 (1 reel of microfilm);
District Clerk's Record Book [District No. 38-Agate Beach], 1921-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 43-Steer Creek], 1895-1902, 1921-1923 (1 reel of microfilm);
District Clerk's Record Book [District No. 44-Fall Creek], 1924-1940 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 28-Dirky], 1915-1923 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 31-Bear Creek], 1928-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 32-Parrish], 1913-1920 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 33-Thissell], 1909-1935 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 35-Haseman/Thiel Creek], 1919-1923 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 36-Riverside], 1921-1923 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 37-Fern Hill], 1914-1928 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 38-Agate Beach], 1902-1906 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 39-Ona], 1917-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 39 and 40-Hallowell], 1929-1934 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-Ryan], 1894-1912 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 41-Oysterville], 1924-1934 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 43-Steer Creek], 1895-1902, 1920-1936 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 44-Fall Creek], 1892-1897, 1906-1925 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 45-Buck Creek], 1921-1927 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 47-Siletz], 1920-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 47 and 49-Joint District Lincoln and Tillamook counties], 1900-1926 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 49-Roselodge], 1908-1959 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R18):
Oregon School Register and Record Book [District No. 49-Otis], 1916-1958 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 51-Depoe Bay], 1902-1962 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 52-Yachats], 1929-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 53-Burnt Woods], 1925-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 54-Daisy Dell], 1919-1924 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 54-DeLake/Oceanlake], 1938-1954 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R19):
Miscellaneous Records [includes high school reports and district clerk's annual reports], 1927-1960 (1 reel of microfilm).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet (Reel R22):
Oregon School Register and Record Book [District No. 54-DeLake/Oceanlake], 1954-1959 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 57-Reed Creek/Lincoln Camp], 1922-1936 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 58-Harlan], 1930-1961 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 59-Sunny Ridge], 1936-1941 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 60-Schooner Creek], 1915-1924 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 61-Roosevelt], 1924-1935 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 62-Fisher], 1921-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 66-Lone Rock], 1913-1929 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 67-Racks/Sweet Home], 1932-1935 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 69-Evans], 1915-1924 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 70-South Beach], 1932-1937 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 74-Canal Creek], 1918-1923 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 76-Nash], 1920-1926 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 77-Dobson], 1937-1938 (1 reel of microfilm).

Records at the Oregon Coast History Center:
Directory of Lincoln County School District, 1950 (1 volume);
District Clerk's Book of Records, 1890-1892 (1 volume);
District Clerk's Book of Records [District 36-Salado], 1893-1896 (1 volume); 1897-1900 (1 volume); 1901-1909 (1 volume); 1909-1915 (1 volume); 1915-1918 (1 volume);
District Clerk's Record Book [District No. 6], 1892-1897 (1 volume); 1899-1901 (1 volume); 1902-1906 (1 volume); 1906-1910 (1 volume); 1910-1914 (1 volume);
District Clerk's Record Book [District No. 17], 1901-1903 (1 volume);
Oregon School Register and Record Book [District No. 6], 1897-1900 (1 volume);
Oregon School Register and Record Book [District No. 23-Nashville], 1928-1934 (1 volume);
Oregon School Register and Record Book [District No. 35], 1917-1925 (1 volume);
Oregon School Register and Record Book [District No. 36-Salado], 1892-1893 (1 volume); 1899-1900 (1 volume); 1901-1907 (1 volume); 1907-1915 (1 volume); 1913-1923 (1 volume); 1930-1933 (1 volume);
Oregon School Register and Record Book [District No. 58], 1891-1892 (1 volume);
Oregon School Register and Record Book [District No. 73-South Newport], n.d. (1 volume).

Records at a Related Web Site:
Student List [Lincoln County District No. 2 School Record], 1901-1903 (US GenWeb Project).

 

Superintendent of Schools Records

1893-1972

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

Records at the Lincoln County Community Corrections Building, County Archives:
Mortgage Record School, vol. 11, 1910-1930 (1 volume);
School Superintendent's Account Book, vol. 1, 1893-1939 (1 volume).

Records at the Lincoln County School District Administration Office, Safe:
Teachers' Register, 1934-1956 (1 volume);
[Teachers Register for Lincoln County Schools], 1957-1972 (2 volumes).

Records at the Mary Harrison School, Records Department Media Office, Tech Room, Microfilm Cabinet:
Miscellaneous Records [Teachers Contracts-Reel R19], 1900-1915 (1 reel of microfilm);
Register of Eighth Grade Final Examinations [Reel R22], ca.1917-ca.1934 (1 reel of microfilm);
Register of State Certificates and Diplomas [Teachers-Reel R22], ca.1928-ca.1934 (1 reel of microfilm);
Superintendent Report [Reel R11], 1937-1938 (1 reel of microfilm).

Records at the Oregon Historical Society:
Mss.1270 [8th Annual Report/County School District Plan], 1935-1936 (.05 cu.ft.).

 

Surveyor Field Notes and Plats

1850-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

The Surveyor's Office Imaging System available on computer in the surveyor's office public research room includes filed surveys in TIFF format.

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
GLO Plats [General Land Office], ca.1864-ca.1986 (ca.100 plats);
Tideland Survey [Tide and Marsh Land Maps], 1912 (1 volume).

Records at the Lincoln County Public Works Administration Building, Surveyor's Office:
BLM Fiche [General Land Office/Bureau of Land Management Survey Field Notes], ca.1855-ca.1998 (3 inches of microfiche).

Records at the Lincoln County Public Works Administration Building, Surveyor's Public Research Room:
1912 Tidelands Survey [Field Notes-typescript], 1912 (1 volume);
1912 Tidelands Survey Corvallis & Eastern Railroad, 1912 (1 volume);
Andy Porter's Surveys [Field Notes], 1888-1891 (1 binder);
Beezley's Surveys [Record of Surveys], 1913-1916 (1 binder);
BLM Historical Index of Dispositions of Publications [Bureau of Land Management], 1859-1993 (1 volume);
BLM Master Title Plats [Bureau of Land Management], 1859-1994 (1 volume);
BLM Plat Book [Bureau of Land Management Master Title Plats], ca.1859-1995 (1 volume);
BLM Plats [Bureau of Land Management], ca.1855-present (ca.700 plats);
BLM Plats [Bureau of Land Management], vol. 1-2, ca.1855-ca.1865 (2 volumes);
Derrick [Record of Surveys], 1896-1900 (1 binder);
GLO Typed Field Notes [General Land Office], ca.1859-ca.1986 (4 cu.ft.);
Index to Old Yellow Field Books, n.d. (1 binder);
Tidelands [Survey Maps], 1912 (ca.100 maps).

Records at the Lincoln County Public Works Complex, Surveyor's Archives:
Daybook Derrick [Survey Record], 1896-1900 (1 volume);
Field Books [Surveyor-includes corner monumentation information], no. 1-198, 1874-1879, 1888-1929 (5 cu.ft.);
GLO Books [General Land Office Books], 1872-1935 (10 volumes);
Index List [Old Field Books-Survey Field Books Content Register], ca.1909-ca.1938 (1 binder);
Oyster Tracts [Plats], 1908-1968 (ca.15 plats);
Porter [Survey Record], 1888-1890 (1 volume);
Single Entry Ledger Record of Surveys Beezley, 1913-1916 (1 volume);
Surveyor's Record [with index], 1896-1940 (1 volume);
[Surveys Filed-includes corner survey information], no.1-17245, 1896-2004 (23 reels of microfilm);
Surveys [Filed-includes corner survey information-title varies], no. 1-18666, 1896-present (18666 plats).

Records at the Lincoln County Public Works Complex, Road/Surveyor Garage:
Bud Burdett Notes [Field Notes-includes private surveys], ca.1957-ca.1972 (5 cu.ft.);
Hanna's Surveys [John Hanna Field Notes-includes private surveys], ca.1973-ca.1984 (3 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
County Surveys [backup copies], no. 53-14107, ca.1896-ca.1990 (5 cu.ft., 9 map rolls);
Surveyor Index Sheets [Visual Reference Maps], n.d.-1995 (2 cu.ft.).

Records at the Lincoln County Web Site:
Survey Filing Number Index Maps [on assessor map base], ca.2001-present (Internet).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1910-[ongoing]

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Records at the Lincoln County Courthouse, Assessor's Mapping Office:
[Tax Lot Cards], 1957-present (42 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
Assessor's Field Book [includes tax lot information], 1956-1961 (37 volumes);
Assessor's Field Book [includes tax lot information-title varies], 1910-1942 (103 volumes);
Tracts in Town Lots [Official Record of Descriptions of Real Properties-Tax Lot], vol. 1, n.d. (1 volume);
Tracts [Assessors Record of Descriptions-Real Property-Tax Lot], vol. I-II, n.d. (2 volumes).

Records at the Lincoln County Web Site:
Lincoln County Property Search [includes assessment and tax lot information and links to assessor's maps] ca.2006-present (Internet).

 

Water Rights Records

1908-1979

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Records at the Oregon State Archives:
Water Right Notices, 1908 (.05 cu.ft.).

Records at the Lincoln County Community Corrections Building, County Archives:
Cancellation of Certificate of Water Rights [Records-trifolded], 1958-1978 (.10 cu.ft.);
Water Rights Certificates, vol. 1-4, 1915-1979 (4 volumes).

 

Zoning Records

1952-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Records at the Lincoln County Courthouse, Clerk's Office:
[Comprehensive Plan and Zone Changes], 1997-2007 (4 cu.ft.).

Records at the Lincoln County Courthouse, County Counsel's Office:
Lincoln County Code [includes comprehensive plan and zoning ordinance information-title varies], 1982-present (1 volume).

Records at the Lincoln County Public Service Building, Planning and Development Department Office:
Planning [Land Use Action Case Files-includes subdivisions, partitions, zone changes, conditional uses, and related actions], 2004-present (24 cu.ft.).

Records at the Lincoln County Public Service Building, Planning and Development Department Map Room:
1980 Counter Books [Zone Maps-on assessor's map base], ca.1980 (1 volume);
Misc. Maps [includes topographic, enumeration districts, wetlands, aerial photographs, county addresses, cities and vicinities, zoning and comprehensive plan development-rolled], ca.1952-1985 (ca.100 maps and photographs);
[Planning Permits Rolodex Index-indexes partitions, zone changes, conditional uses, and related actions], 1971-ca.1998 (.75 cu.ft.);
[Zone Maps-on assessor's map base], n.d. (9 volumes).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Counter:
Lincoln County Code [Land Use Planning-includes comprehensive plan and zoning ordinance information], 2007 (1 binder); 2009 (1 binder);
Lincoln County Zoning Ordinance, 1982 (1 volume);
[Zone Maps], n.d.-present (4 volumes).

Records at the Lincoln County Public Service Building, Planning and Development Department Office, Library Bookcase:
Comprehensive Plan [Records-includes drafts, maps, amendments, exceptions, inventories, and related documents in binders-title varies], 1979-present (ca.6 cu.ft.);
Ord. #138 Enacting Comprehensive Plan [includes ordinances related to the urban growth boundary, estuary management, zoning, subdivisions, and agricultural lands], 1975-1981 (1 binder).

Records at the Lincoln County Public Service Building, Planning and Development Department Upstairs Storage Room:
Planning Permits [Land Use Action Case Files-includes partitions, zone changes, conditional uses, and related actions], 1971-2003 (150 cu.ft.).

Records at the Lincoln County Public Service Building, Clerk's Elections Storage Room:
[Lincoln County Code] [includes comprehensive plan and zoning ordinance information], ca.1981-1990 (1 volume).

Records at the Lincoln County Community Corrections Building, County Archives:
Mapping & Addressing [ Maps-includes assessment and zoning maps-in hanging file cabinet], n.d. (ca.100 maps);
Planning Appeals [Case Files-includes comprehensive plan and zoning ordinance amendment information], 1988-1998 (2 cu.ft.);
Zoning Appeals [Case Files], 1988-1994 (3 cu.ft.).

Records at the Lincoln County Web Site:
Lincoln County Code [includes comprehensive plan, zoning, and land division information], ca.1982-present (Internet);
Zoning Maps, n.d.-present (Internet).


Inventory by Gary Halvorson, Senior Archivist
Last Update: August 4, 2010

Back to the top

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

© 2013 State of Oregon All Rights Reserved​