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Oregon Historical County Records Guide

Grant County Records Inventory - Scrollable Version

The following information is based on an August 2015 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Grant County Web site: www.gcoregonlive2.com/

Assessor's Offices: 201 S Humbolt St, Canyon City, OR 97820;
Basement Vault: No public access. Contact the appropriate office (clerk, circuit court, etc.) for access to records;
Circuit Court Records Office: Courthouse, 201 S Humbolt St, PO Box 159, Canyon City, OR 97820;
Clerk's Offices: 201 S Humbolt St, Canyon City, OR 97820;
County Fair Office: 409 NW Bridge St, John Day, OR 97845;
DeWitt Museum: Main & Bridge St, Prairie City, OR 97869;
Grant County Courthouse (All offices): 201 S Humbolt St, Canyon City, OR 97820;
Grant County Criminal Justice Facility: 205 S Humbolt St, Canyon City, OR 97820;
Grant County Education Service District Office: 835a S Canyon Blvd, John Day, OR 97845-1056;
Grant County Historical Museum: 101 S Canyon City Blvd, Canyon City, OR 97820;
Oregon Historical Society: 1200 SW Park Ave, Portland, OR 97205;
Oregon State Archives: 800 Summer St NE, Salem, OR 97310;
Oregon State Sheriffs' Association Museum: 330 Hood St NE, Salem, OR 97303;
Planning Department Office: 201 S Humbolt St, Canyon City, OR 97820;
Road Department Office: 27941 Lower Yard Road, John Day, OR 97845;
Surveyor's Storage Room (contact the County Surveyor for access): 201 S Humbolt St, Canyon City, OR 97820.



Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1939-1975

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Records at the Grant County Courthouse, Assessor's Office:
[Aerial Photographs], 1939-1940 (ca.100 photographs); 1949 (ca.50 photographs); 1956 (ca.200 photographs); 1970 (ca.100 photographs);
[Aerial Photographs-in cabinet drawers], ca.1975 (ca.500 photographs).

 

Animal Bounty Records

1895-1948

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Grant County Courthouse, Basement Vault:
Bounty [Animal Scalp Affidavits], 1895 (.05 cu.ft.);
Bounty Report [Animal Scalp], 1897, 1947 (.20 cu.ft.);
Exhibit of Bounty Fund Warrants [Animal Scalp], vol. 1, 1944-1948 (1 volume);
Index [actually Scalp Bounty Register], 1899 (1 volume);
Register of Scalp Bounty Claims, vol. 1, 1899-1902 (1 volume);
Transcript New [County Clerk's Coyote Bounty Report-trifolded], 1943-1945 (.30 cu.ft.).

Records at the Grant County Historical Society Museum:
Old Claims [Clerk's Report of Coyote Bounty-trifolded], 1945-1946 (.10 cu.ft.);
Old Claims [General Fund Scalp Bounty Claim Record-trifolded], 1920 (.10 cu.ft.).

 

Assessment and Tax Rolls

1864-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Contact the county clerk for access to assessment and taxation records in basement vault.

Records at the Oregon State Archives:
Assessment Rolls, 1869-1871 (1 volume); 1875-1898 (15 volumes);
Delinquent Tax Roll, 1884-1887 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Assessment and Tax Roll [title varies], 1910, 1915, 1920, 1925, 1930, 1932-1951 (63 volumes);
Assessment Roll [and Tax], 1902-1905 (6 volumes);
Delinquent Tax Roll, 1947-1953 (1 volume);
Reports Delinquent Taxes, 1864-1891 (.20 cu.ft.);
Tax Assessments [Lists], 1924 (.15 cu.ft.);
[Tax Statements], 1917-1919 (10 volumes).

Records at the Grant County Courthouse, Assessor's Office:
Assessment Roll [includes related information], 1999-2004 (5 inches of microfilm jackets);
Assessment Rolls, 1971-1994 (10 inches of microfilm jackets);
Assessment Rolls [Personal Property], 1951-1970 (8 inches of microfilm jackets);
Assessment Rolls [Residential Property], 1951-1970 (8 inches of microfilm jackets);
Tax Roll, 2003-2012 (11 volumes of computer printouts);
Tax Roll Personal Property and Real Property, 1951-1981 (24 inches of aperture cards);
Tax Rolls, 1971-2000 (12 inches of microfilm jackets).

Records at the Grant County Courthouse, Assessor's Office, Side Room:
Assessment Roll [includes some tax roll summaries and related records], 2007-present (ca.50 volumes of computer printouts).

 

Assumed Business Names Registers

1913-1964

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Records at the Grant County Courthouse, Basement Vault:
County Clerk Permanent [Assumed Business Name Registration Records], 1963-1964 (.10 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
Assumed Business Names [Record-with index], 1913-1928 (1 volume); vol. 3, 1959-1964 (1 volume);
Record of Assumed Business Names [with index], vol. 2, 1928-1958 (1 volume).

 

Attachment Records

1872-1944

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Grant County Courthouse, Basement Vault:
Certificates of Levy [Attachment], 1887-1904 (.20 cu.ft.);
Cert. of Attachment [Certificate], 1907-1928 (2 binders);
Ex. and Attach. [Execution and Attachment Records], 1903-1920 (.15 cu.ft.);
Justice Court [Certificate of Attachment], 1906-1908 (.05 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
Attachment on Real Property [title varies-with index], vol. C, 1909-1944 (1 volume);
Attachments on Real Property [title varies-with index], vol. B, 1889-1909 (1 volume);
Real Property Attached [Record], vol. A, 1872-1889 (1 volume).

 

Birth Records

1894-1929

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Birth Records [Record of Births], 1894-1914 (1 volume); 1912, 1917 (1 volume);
Record of Births and Deaths [John Day area], 1915-1929 (1 volume);
Record of Births and Deaths [Long Creek-Monument areas], 1915-1921 (1 volume);
Record of Births and Deaths [Prairie City area], 1915-1929 (1 volume).

 

Census Records

1880-1917

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Federal Census Grant County Oregon [Abstract], 1880 (1 volume);
War Census [Registration Records], 1917 (1 binder).

 

Circuit Court Case Files

1864-1986

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court [Case Files-alphabetical arrangement], ca.1865-ca.1889 (5 cu.ft.);
Civil and Criminal Files [Circuit Court Case], no. 223-2197, 1870-1906 (22 cu.ft.);
Court Process Records [Circuit Court-includes indictments, summons, and complaints-title varies], 1864-ca.1900 (2 cu.ft.);
Divorce Case Files [Circuit Court], 1872-1922 (4 cu.ft.);
JR [Judgment Roll-Circuit Court Case Files-includes a small number of newer cases], no. JR1-JR1276, 1906-1923 (16 cu.ft.);
Unnumbered Civil and Criminal Files [Circuit Court Case], 1871-1905 (1 cu.ft.);
Search for 1872-1922 Grant County divorce case files in Oregon Historical Records Index.

Records at the Grant County Courthouse, Basement Vault:
Circuit Court Cases [Transcripts of Testimony], 1887-1888 (1 cu.ft.);
Circuit Court Misc. Exhibits [Miscellaneous Exhibits and Files-includes water rights cases], 1925-1940 (2.25 cu.ft.);
Circuit Court Register [with index-also indexes case files], vol. L-Z, 27-40, 1926-1986 (30 volumes);
Early Circuit Court and County Court [Case Files], ca.1891-ca.1907 (.30 cu.ft.);
Exhibits of Circuit Court Settled Cases, 1916-1922 (.20 cu.ft.);
JR [Judgment Roll-Circuit Court Case Files-includes criminal, law, and equity cases], no. JR1885-JR3336, 1930-1942 (16 cu.ft.); no. JR 6261-JR8712, 1975-1981 (22 cu.ft.);
Misc. Circuit Court Exhibits [Miscellaneous], 1925-1940 (2 cu.ft.);
Spokane Cattle Loan Co. vs. William Byram [Circuit Court Case Files], no. 4287, 1923 (.35 cu.ft.);
Transcripts [Circuit and Justice Court-includes related documents], ca.1875-ca.1900 (.35 cu.ft.).

Records at the Grant County Courthouse, Circuit Court Judge's Office Closet:
JR [Judgment Roll-Circuit Court Case Files], no. JR1-JR6260, 1906-1975 (58 reels of microfilm).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
State of Oregon vs. Joseph H. Caseday [Circuit Court Transcripts and Motions], 1910 (3 volumes);
Vault Index [Circuit Court Case Files], vol. A, ca.1870-ca.1906 (1 volume).

 

Circuit Court Dockets

1864-1986

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Bench Docket, 1872-1882 (1 volume);
Circuit Court Register, 1864-1869 (1 volume);
Circuit Court Register [volumes D-I with index], vol. C-I, 1883-1923 (4 volumes);
Criminal Circuit Court Register, vol. E, 1889-1894 (1 volume);
Criminal Docket, vol. 1, 1887-1908 (1 volume);
Equity Docket, vol. 1, 1887-1908 (1 volume);
Fee Book [Circuit Court], 1881-1888 (1 volume);
Fee Book Circuit Court, vol. A, 1870-1876 (1 volume);
Index to Circuit Court Register, 1877-1883 (1 volume);
Index to Circuit Court Register C, 1883-1889 (1 volume);
Law Docket, vol. 1, 1887-1908 (1 volume);
Ledger [Circuit Court Register-with index], vol. C, 1876-1883 (1 volume);
Record [Circuit Court Register-with index], vol. B, 1867-1877 (1 volume);
Record Circuit Court Register [with index], vol. C, 1877-1883 (1 volume);
Record of Trials, vol. 1-4, 1889-1939 (4 volumes);
Trial Fee Book, 1875-1890 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Bench Docket Civil, 1865-1871 (1 volume);
Bench Docket Criminal, 1865-1873 (1 volume);
Circuit Court Register [with index-also indexes case files], vol. L-Z, 27-40, 1926-1986 (30 volumes);
Record Circuit Court Docket, 1882-1886 (1 volume);
Record of Trials, vol. 5-7, 1939-1972 (3 volumes);
Transfer Docket, vol. 1-3, 1914-1948 (3 volumes);
Trial Fee Book, 1891-1894 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Divorce Records [Returns], 1929-1945 (3 volumes).

Records at the Oregon Historical Society:
Mss. 6 [Circuit Court Docket-includes some county court cases-with index], 1865-1866 (1 volume).

 

Circuit Court Journals

1864-1909

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Journal [title varies], vol. B-I, 1864-1909 (8 volumes);
Index Circuit Court Journal, vol. C-D, 1879-1892 (2 volumes);
Index to Circuit Court Journal, vol. 1, 1865-1909 (1 volume);
Journal [Circuit Court], 1864-1870 (1 volume).

 

Clerk and Recorder Miscellaneous Recordings

1864-1971

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Grant County Courthouse, Clerk's Office:
Miscellaneous Record [with index], vol. 1-5, 1864-1971 (5 volumes).

 

Clerk and Recorder Official Filings

1990-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Since 1990 deeds, mortgages, mining claims, and military discharges have been recorded in the clerk's Recorded Instruments.

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Deeds [Recorded Instruments], 1990-present (20 inches of microfilm jackets).

Records at the Grant County Courthouse, Basement Vault:
Deed Book [Recorded Instruments], 1990-1999 (6 inches of microfiche); 2000-present (16 inches of microfilm jackets).

 

Corner Survey Records

1894-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

Contact the county surveyor at (541) 575-1251 for access to surveyor's records in the assessor's office. The Surveyor Corner Restorations feature on the Grant County Web site includes PDF copies of certified records of land corner monumentation.

Records at the Grant County Courthouse, Assessor's Office, Surveyor's Storage Room:
Corner Restoration Indexes [includes Certified Record of Land Corner Monumentation-by township and range], ca. 1974-present (4 cu.ft.);
Map of Survey [Filed Surveys-includes road and corner restoration surveys-copies], no. 58-2037, 1962-present (15 cu.ft.);
Map of Survey [Filed Surveys-includes road and corner restoration surveys-originals-in locked map case], no. 58-2037, 1962-present (ca.18 cu.ft.);
Record [Corner Restoration], vol. B, 1895-1899 (1 volume);
[Survey Card Index-includes road survey and corner restoration information-by township and range], ca.1895-ca.1985 (.40 cu.ft.);
Survey Index by Survey Number [includes road survey and corner restoration information], 1895-present (2 binders);
Survey Index by Township and Range [includes road survey and corner restoration information], 1895-present (1 binder);
[Surveyor's Record-includes corner restoration information], vol. 2, 1917-1934 (1 volume).

Records at the Grant County Courthouse, Clerk's Office:
[Surveyor Record-includes corner restoration information], vol. 1, 1973-1975 (15 aperture cards);
Surveyor's Record [includes corner restoration information-with index], vol. 1, 1894-1973 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Surveyor Record [includes corner restoration information], vol. 1, 1973-1975 (15 aperture cards).

 

Coroner and Inquest Records

1867-1955

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Coroner's Inquest [Records], vol. I-V, 1867-1955 (5 binders);
Coroner's Report & Inquest [Records], 1876-1932 (1 binder);
Coroner's Reports [title varies], 1886-1910 (.25 cu.ft.).

Records at a Related Web Site:
Coroners' Inquests, vol. 1-5, 1867-1955 (FamilySearch.org);
Coroners' Inquests with Index, vol. 1-2, 1867-1888 (FamilySearch.org);
Coroners' Reports, vol. 1, 1879 (FamilySearch.org).

 

County Budgets

1916-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Beginning in circa 1955 county budgets were recorded in the Commissioners Journal (County Commissioners Administrative Journals).

Records at the Grant County Courthouse, Basement Vault:
Budget [includes county office budgets submitted to the county court-trifolded], 1916-1945 (1 cu.ft.);
Budget Ledgers [County], 1964-1972 (3 cu.ft.);
Budgets and Audits [County Budget], 1978-1998 (21 volumes);
Budgets [County], 1999-present (.25 inch of microfilm jackets);
Budgets Permanent [County], 1993-1994 (.25 cu.ft.);
County Budget, 1959-1969 (1 cu.ft.);
Grant County Budget, 1980-1993 (14 volumes);
Land Title [includes county budget records], 1977-1980 (.30 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Budget Records [County], 1999-present (.25 inch of microfilm jackets).

 

County Commissioners Administrative Journals

1864-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Records at the Grant County Courthouse, Clerk's Office:
Commissioners Journal [title varies], vol. A-R, 1864-1981 (18 volumes);
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1978-present (15 cu.ft.);
Index to Commissioners' Journal, vol. C, 1944-1947 (1 volume);
Index to Commissioners Record, vol. A-E, 1888-present (5 volumes);
Journal [County Court Administrative], 1930-1950 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Commissioners Journal [Administrative Records], 1949-1990 (2.25 cu.ft.);
Commissioners' Journal, vol. D, 1876-1882 (1 volume);
Commissioners Journal, vol. U-X, 1985-1990 (4 inches of aperture cards); vol. X-Z, 1990-2008 (4 inches of microfilm jackets); 2008-present (2 inches of microfilm jackets);
County Court Minutes, 1950-1957 (1 volume);
County Court Orders and Minutes, 1935-1978 (1.10 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Commissioners Journals, vol. P-X, 1971-1990 (8 inches of aperture cards); vol. X-Z, 1990-2008 (4 inches of microfilm jackets); 2008-present (2 inches of microfilm jackets).

Records at the Grant County Web Site:
Commissioners Meeting Minutes [Microsoft Word format], 2009-present (Internet).

 

County Commissioners Orders, Ordinances, and Resolutions

1920-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Beginning in circa 1864 county court orders, ordinances, and resolutions were recorded in the Commissioners Journal (County Commissioners Administrative Journals).

Records at the Grant County Courthouse, Basement Vault:
County Court Orders, 1920-1929 (1 cu.ft.); 1932 (.35 cu.ft.);
County Court Orders and Minutes, 1935-1978 (1.10 cu.ft.);
Land Development Code [includes zoning, subdivision, and partition information], 1997-2001 (.50 cu.ft.);
LCDC Goals 1 Through 14 [Comprehensive Plan and Zoning Ordinance Development Records-Land Conservation and Development Commission Goals], ca.1975-ca.1989 (2.25 cu.ft.);
Solid Waste Ordinance, 1971 (1 volume);
Subdivision Ordinance, 1971-1979 (1 volume);
Zoning Ordinance, 1969 (1 volume); 1971 (1 volume); 1983 (2 volumes);
Zoning [Subdivision Ordinance], 1971 (1 volume).

Records at the Grant County Courthouse, Clerk's Office:
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.);
Grant County Ordinance Index, 1949-present (1 binder);
Grant County Ordinances, 1949-present (3 binders);
Ordinances [County-includes comprehensive plan and zoning information-with index], 1949-present (2.25 cu.ft.);
Zoning [Ordinance], 1971 (1 volume); 1971-1975 (1 volume).

Records at the Grant County Courthouse, Planning Department Director's Office:
Grant County Land Development Code [includes zoning, subdivision, and partition information], 2000 (1 binder);
Grant County LDC [Land Development Code-includes zoning, subdivision, and partition information], 2001 (1 binder); 2002 (1 binder);
Grant County Planning Ordinances [includes comprehensive plan, zoning, and subdivision ordinances], 1949-2002 (1 binder);
LDC [Land Development Code-includes zoning, subdivision, and partition information], 1997 (.20 cu.ft.); 1999 (.20 cu.ft.).

Records at the Grant County Web Site:
Grant County Land Development Code [includes zoning, subdivision, and partition information], 2013-present (Internet).

 

County Comprehensive Plans

1949-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Records at the Grant County Courthouse, Clerk's Office:
Comp. Plan [Comprehensive], 1981 (1 volume);
Comp. Plan [Comprehensive Plan Amendment], 1983 (.05 cu.ft.);
Comp. Plan [Comprehensive Plan-Grant County-includes city comprehensive plans], 1980-1983 (.35 cu.ft.);
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.);
Ordinances [County-includes comprehensive plan and zoning information-with index], 1949-present (2.25 cu.ft.).

Records at the Grant County Courthouse, Planning Department Director's Office:
Grant County Comp. Plan Bkgrd Report [Comprehensive Plan Background], 1983-1994 (1 binder);
Grant County Comp. Plan [Comprehensive], 1983 (1 binder); 1996 (1 binder);
Grant County Planning Ordinances [includes comprehensive plan, zoning, and subdivision ordinances], 1949-2002 (1 binder).

Records at the Grant County Courthouse, Basement Vault:
Background for Planning Report Data [related to county comprehensive plan], 1983 (.05 cu.ft.);
Background Information for Aggregate Inventory of Grant County Comprehensive Plan, ca.1967-1994 (.75 cu.ft.);
Comprehensive Plan, 1969 (1 volume); 1983 (2 volumes);
[Comprehensive Plan and Zoning Ordinance Development Records], ca.1975-ca.1992 (2.50 cu.ft.);
LCDC Goals 1 Through 14 [Comprehensive Plan and Zoning Ordinance Development Records-Land Conservation and Development Commission Goals], ca.1975-ca.1989 (2.25 cu.ft.);
LCDC Information [Comprehensive Plan Development Records-Land Conservation and Development Commission related], ca.1975-ca.1994 (2 cu.ft.).

Records at the Grant County Web Site:
Comprehensive Land Use Plan [PDF], 1996-present (Internet).

 

County Court Case Files

1864-1907

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Grant County Courthouse, Basement Vault:
County Court [Judicial Case Files], 1864-1887 (1 cu.ft.);
Early Circuit Court and County Court [Case Files], ca.1891-ca.1907 (.30 cu.ft.);
OPR [County Court Judicial Records], 1865-1871 (.20 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
[County Court Case Files], 1864-ca.1883 (.25 cu.ft.);
County Court Judicial Case Files, no. 1-297, ca.1873-ca.1904 (5 cu.ft.).

 

County Court Judicial Journals

1864-1919

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Grant County Courthouse, Basement Vault:
Fee Book [and Register], 1870-1882 (1 volume);
Journal County Court, 1864-1883 (1 volume);
Record [County Court Docket], 1871-1894 (1 volume);
Records County Court Register, 1864-1913 (2 volumes).

Records at the Grant County Courthouse, Clerk's Office:
Journal County Court [includes probate and insane commitment information-with index], vol. A 1864-1879 (1 volume);
Record Law Journal [includes insanity and naturalization cases-with index], vol. B, 1883-1919 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
County Court Register [Index-Judicial], n.d. (1 volume).

Records at the Oregon Historical Society:
Mss. 6 [Circuit Court Docket-includes some county court cases-with index], 1865-1866 (1 volume).

Records at a Related Web Site:
Journal County Court [includes probate and insane commitment information-with index], vol. A, 1864-1879 (FamilySearch.org);
Record Law Journal [includes insanity and naturalization cases-with index], vol. B, 1883-1919 (FamilySearch.org).

 

County Fair Records

1948-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Records at the Grant County Fairgrounds, Fair Office:
Fair and Rodeo Days [Fair Guide], 2014-present (2 volumes);
Grant County Fair Board Minutes, 2005-present (5 binders).

Records at the Grant County Courthouse, Basement Vault:
Fair Books [County Fair Premium Books], 1953-2014 (1 cu.ft.);
Grant County Fair Past Minutes, 1948-2005 (1 cu.ft.).

Records at the Grant County Historical Society Museum:
Grant County Fair Premium Book, 1964 (1 volume); 1968 (1 volume); 1973 (1 volume); 1974 (1 volume); 1975 (1 volume); 1976 (1 volume).

 

County Officials Reports

1868-1984

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Grant County Courthouse, Basement Vault:
County Officers Reports [title varies], 1868-1889 (.35 cu.ft.); 1891-1907 (.35 cu.ft.); 1914-1915 (.35 cu.ft.); 1925-1933 (.35 cu.ft.); 1944-1950 (.35 cu.ft.);
Reports of Co. Engineer [County], 1916 (.05 cu.ft.);
Reports of County Officers, vol. A, 1887-1894 (1 volume);
Semi-Annual Reports [of Clerk, Treasurer, Sheriff-title varies], 1889-1943 (.65 cu.ft.);
Supervisors Reports [Road], 1885-1888 (.40 cu.ft.);
Treasurer [Monthly Reports], 1970-1984 (ca.1 inch of aperture cards).

 

Death Records

1915-1929

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Record of Births and Deaths [John Day area], 1915-1929 (1 volume);
Record of Births and Deaths [Long Creek-Monument areas], 1915-1921 (1 volume);
Record of Births and Deaths [Prairie City area], 1915-1929 (1 volume).

 

Deeds and Indexes

1864-[ongoing]

Series documents the ownership of land. Series includes deeds, land sales contracts, quitclaim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1990 deeds have been recorded in the clerk's Recorded Instruments (Clerk and Recorder Official Filings).

Records at the Grant County Courthouse, Clerk's Office:
Deed Index Direct, vol. 1, 1865-1906 (1 volume);
Deed Index Direct [volume 3 is a photocopy-title varies], vol. 1-8, 1864-1990 (8 volumes);
Deed Index Indirect, vol. 1, 1865-1906 (1 volume);
Deed Index Indirect [volume 3 is a photocopy-title varies], vol. 1-8, 1864-1990 (8 volumes);
Deed Record [title varies], vol. A-Z, 27-106, 1864-1971 (106 volumes);
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.);
Original Deeds [formerly trifolded documents], 1865-1950 (16 binders);
Record [Deed Index], 1864-1871 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Misc. Information Letters, Land Records, Mining Claim [includes deeds, land grants, mining claims, and related records], 1869-1893 (1 binder).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Deed Books, vol. 107-140, 1971-1990 (54 inches of aperture cards).

Records at the Grant County Courthouse, Basement Vault:
Deed Book, vol. 124-140, 1980-1990 (16 inches of aperture cards);
Direct Index to Deeds, vol. 3, 1906-1940 (1 volume);
Indirect Index to Deeds, vol. 3, 1906-1940 (1 volume).

Records at a Related Web Site:
Deed Index Direct, 1864-1871 (FamilySearch.org);
Deed Index Direct, vol. 1-8, 1864-1990 (FamilySearch.org);
Deed Index Indirect, 1864-1871 (FamilySearch.org);
Deed Index Indirect, vol. 1-7, 1865-1982 (FamilySearch.org);
Deeds [Miscellaneous], 1874-1887 (FamilySearch.org);
Deeds [Originals], vol. B-X, 11-60, 1865-1920 (FamilySearch.org);
Deeds [Record], vol. A-Z, 27-106, 1864-1971 (FamilySearch.org).

 

Delayed Birth Records

1858-1975

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Grant County Courthouse, Clerk's Office:
Delayed Birth Certificates [includes applications, decrees, orders, and affidavits, and documents births from ca.1858-ca.1930], 1943-1975 (1.25 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Delayed Birth Certificates [includes applications and related records and documents births from ca.1874-ca.1941-with index], 1940-1946 (2 binders).

Records at a Related Web Site:
Delayed Birth Certificates, 1883-1947 (FamilySearch.org);
Delayed Birth Certificates, Applications, Decrees, Orders, Affidavits, 1880-1924 (FamilySearch.org).

 

Election Poll Books

1913-1914

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Grant County Courthouse, Clerk's Office:
Long Creek Precinct [Elector Register], 1913 (1 volume);
Marysville Precinct [Elector Register], 1913 (1 volume);
Official Register of Elections, 1914 (1 volume).

 

Election Voting Abstracts

1872-1975

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Oregon State Archives:
Election Abstract of Votes, 1872-1900 (.35 cu.ft.).

Records at the Grant County Courthouse, Basement Vault:
Abstracts of Vote, 1958 (.05 cu.ft.);
Transcripts New [Abstract of Votes Democratic Primary Election], 1940 (.05 cu.ft.);
Transcripts New [General Election Abstracts of Vote], 1944 (.10 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
Record of Elections, vol. 1-4, 1908-1975 (4 volumes).

 

Farm Name Registration Records

1911-1963

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Grant County Courthouse, Clerk's Office:
Register of Farm Names, vol. 1, 1911-1963 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Grant County Farm Names [Applications], 1911-1915, 1961 (1 binder).

 

Federal Land Grant Records

1864-1957

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Records at the Grant County Courthouse, Clerk's Office:
Deed Record Homesteads, vol. K, 1889-1917 (1 volume);
Deed Record Pre-Emptions, vol. J, 1889-1907 (1 volume);
Deeds Originals Homesteads Pre-Emptions Desert Lands [Land Grant Records], 1874-1927 (2 binders);
Land Declaratory Statements [Land Grant], 1883-1890 (2 binders);
Record Final Proofs, vol. A, 1887-1909 (1 volume);
Record Land Filings [Register-includes homesteads, preemptions, desert, and related filings], vol. F, 1889-1907 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Misc. Information Letters, Land Records, Mining Claim [includes deeds, land grants, mining claims, and related records], 1869-1893 (1 binder).

Records at a Related Web Site:
Deeds Homesteads, vol. K, 1889-1917 (FamilySearch.org);
Deeds Pre-Emptions, vol. J, 1889-1907 (FamilySearch.org);
Land Filing Proofs [Land Grant], vol. A-Z, 1887-1890 (FamilySearch.org);
Land Filings [Record-Land Grant], vol. F, 1889-1909 (FamilySearch.org);
Record Final Proofs [Land Grant], vol. A, 1887-1909 (FamilySearch.org);
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site).

 

Foreclosure Records

1896-1930

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Grant County Courthouse, Basement Vault:
Delinquent Tax Sale Record [Foreclosure], vol. 1, 1900-1902 (1 volume).

Records at the Grant County Courthouse, Clerk's Office:
Sheriff's Sale Record [Foreclosure], vol. 1, 1896-1930 (1 volume).

 

Insane Commitment Records

1864-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Records at the Grant County Courthouse, Basement Vault:
Insane [Commitment Records], ca.1865-ca.1888 (3 binders); 1914-1943 (4 binders);
Mental Illness Files Old [title varies], ca.1943-1987 (5 cu.ft.).

Records at the Grant County Courthouse, Circuit Court Records Office:
[Mental Commitment Case Files], 2005-present (.50 cu.ft.);
MI Cases [Mental Commitment Case Files], 1988-2004 (1 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
Insane Record [with index], vol. A, 1904-1941 (1 volume);
[Insane Commitment Record], 1879-1894 (1 volume);
Journal County Court [includes probate and insane commitment information-with index], vol. A, 1864-1879 (1 volume);
Record Law Journal [includes insanity and naturalization cases-with index], vol. B, 1883-1919 (1 volume);
Record of Insane [with index], 1894-1906 (1 volume); vol. B-C, 1941-1971 (2 volumes).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Mental Illness [Commitment Records], vol. D, 1971-1988 (1.50 inches of aperture cards).

Records at a Related Web Site:
Journal County Court [includes probate and insane commitment information-with index], vol. A, 1864-1879 (FamilySearch.org);
Record Law Journal [includes insanity and naturalization cases-with index], vol. B, 1883-1919 (FamilySearch.org).

 

Judgment and Execution Records

1865-1984

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Oregon State Archives:
Circuit Court Executions, 1866-1911 (.15 cu.ft.);
Execution Docket [with index], vol. 3-4, 1891-1923 (2 volumes);
Index to Judgment Docket, vol. 1, 1886-1951 (1 volume);
Judgment Docket, vol. A-C, 1865-1919 (3 volumes).

Records at the Grant County Courthouse, Clerk's Office:
Levies on Real Property [Certificate of Levy on Execution-with index], vol. A, 1909-1984 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Ex. and Attach. [Execution and Attachment Records], 1903-1920 (.15 cu.ft.);
Index to Judgment Docket [County Court], 1888-1913 (1 volume);
Judgment Docket [County Court], vol. 1, B, 1865-1913 (2 volumes);
Record [Docket-includes circuit court judgment notations], 1871-1894 (1 volume);
Report of Co. Engineer [includes County Court Execution Records], 1875-1883 (.10 cu.ft.).

 

Justice Court Case Files

1875-1934

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Grant County Courthouse, Basement Vault:
Justice Court [Case Files], 1906-1908 (.20 cu.ft.);
Old Transcripts [includes justice court transcripts], 1904 (.20 cu.ft.);
Reports of Co. Engineer [includes Justice Court Transcripts], ca.1890-ca.1899 (.25 cu.ft.);
Transcripts [Circuit and Justice Court-includes related documents], ca.1875-ca.1900 (.35 cu.ft.).

Records at the Grant County Historical Society Museum:
Letters Legal Papers [includes justice court documents], 1933-1934 (.05 cu.ft.).

 

Justice Court Dockets

1878-1946

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice of the Peace Daybook for South Fork Precinct, District No. 12, 1883-1906 (1 reel of microfilm).

Records at the Grant County Courthouse, Basement Vault:
Day [Justice Docket-John Day Precinct], 1889-1903 (1 volume);
Journal [Justice Docket-Hamilton Precinct], 1888-1910 (1 volume);
Justice Docket [District No. 7-with index], 1908-1946 (1 volume);
Justice Docket [District No. 8], 1913-1917 (1 volume);
[Justice Docket-John Day Precinct], 1878-1904 (1 volume);
[Justice Docket-Susanville and Austin Precinct], 1895-1905 (1 volume);
Record [Justice Docket-District No. 2], 1904-1920 (2 volumes);
Record Justices [Justice of the Peace Register-with index], vol. A, 1894-1942 (1 volume).

Records at the Grant County Courthouse, Clerk's Office:
Justices Docket Canyon City Precinct [with index], 1890-1902 (1 volume).

Records at the Grant County Historical Museum:
Day Book [Justice Court Docket South Fork Precinct-Dayville-in exhibit display], 1884-1899 (1 volume).

 

Land Subdivision Records

1900-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

Contact the county surveyor at (541) 575-1251 for access to surveyor's records in the assessor's office. The Surveyor Partitions feature on the Grant County Web site includes PDF copies of partition plats. The Surveyor Subdivisions feature on the Grant County Web site includes PDF copies of subdivision plats.

Records at the Grant County Courthouse, Clerk's Office:
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.);
Index Plat Book 1 and 2 and Road Plats, 1900-1988 (1 binder);
[Partition Plats], 1990-present (ca.450 plats);
Record of Town Plats Tracings [Subdivision], vol. 1-2, 1900-present (2 volumes);
Top Ranch [Subdivision Plats and Descriptions-rolled], 1972 (14 maps);
Zoning [Subdivision Ordinance], 1971 (1 volume).

Records at the Grant County Courthouse, Planning Department Office:
Land Use Decisions [Register-includes zoning permit, subdivision, partition, conditional use, and other actions], 1972-1978 (2 binders);
Planning Files [Land Use Action Case Files-includes zoning permit, subdivision, partition, conditional use, and other actions], 1996-present (40 cu.ft.).

Records at the Grant County Courthouse, Planning Department Director's Office:
Grant County Land Development Code [includes zoning, subdivision, and partition information], 2000 (1 binder);
Grant County LDC [Land Development Code-includes zoning, subdivision, and partition information], 2001 (1 binder); 2002 (1 binder);
Grant County Planning Ordinances [includes comprehensive plan, zoning, and subdivision ordinances], 1949-2002 (1 binder);
LDC [Land Development Code-includes zoning, subdivision, and partition information], 1997 (.20 cu.ft.); 1999 (.20 cu.ft.);
[Miscellaneous Maps-includes zoning, highway, fish and game, soils, wetlands, forestry, flood zone, airport, subdivision, and partition], ca.1975-present (ca.100 maps);
Subdivision [Case Files], ca.1972-1997 (2 cu.ft.).

Records at the Grant County Courthouse, Basement Vault:
Land Development Code [includes zoning, subdivision, and partition information], 1997-2001 (.50 cu.ft.);
Land Use Decisions Including Partitions, Conditional Use, Zoning Permits, Everything-Land Use Action Case Files], 1972-1995 (7 cu.ft.);
Transcripts New [Herberger Addition Plat], 1944 (1 map).

Records at the Grant County Courthouse, Assessor's Office, Surveyor's Storage Room:
Journal [Survey Index-includes subdivisions and partitions], 1955-1996 (1 volume);
Land Partition Index by Land Partition Number and by Township and Range, 1990-present (1 binder);
Partitions [Plats], 1990-present (3 cu.ft.).

Records at the Grant County Web Site:
Grant County Land Development Code [includes zoning, subdivision, and partition information], 2013-present (Internet).

 

Land Title Registers

1876-1970

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in the Deeds and Indexes.

Records at the Grant County Courthouse, Clerk's Office:
Land Registration Docket, vol. 1, 1905-1918 (1 volume);
Land Registration Index of Registered Owners, ca.1908-ca.1941 (1 volume);
Present Owners Lots [Record], ca.1877-ca.1933 (1 volume);
Register of Titles, vol. 1, 1905-1963 (1 volume);
Tract Index Lands/Lots, n.d.-ca.1925 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Land Title [Registration Case Files], ca.1914-ca.1970 (1.50 cu.ft.).

Records at the Grant County Courthouse, Assessor's Office, Side Room:
Land Present Owner [Record], vol. 1-2, ca.1876-ca.1957 (2 volumes).

Records at a Related Web Site:
Land Present Owner [Record], vol. 1-2, 1876-1957 (FamilySearch.org);
Land Registration Index of Registered Owners, vol. 1, 1908-1941 (FamilySearch.org);
Land Registration Docket, vol. 1, 1905-1918 (FamilySearch.org);
Present Owners Lots, 1877-1933 (FamilySearch.org);
Register of Titles, vol. 1, 1905-1963 (FamilySearch.org);
Tract Index Lands and Lots, vol. 1, 1925 (FamilySearch.org).

 

Maps, Plans, and Drawings

1882-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Oregon State Archives:
Plat Book [Assessor's], 1894-1910 (2 volumes).

Records at the Grant County Courthouse, Clerk's Office:
Metsker's Atlas of Grant County Oregon [includes notations], 1935 (1 volume);
[Quadrangle Maps-Grant County], 1978 (6 maps).

Records at the Grant County Courthouse, Basement Vault:
Assessors Plat Books [very large format], n.d. (2 volumes);
City Maps [State Tax Commission], 1950 (1 volume);
Courthouse Blueprints, 1951 (ca.30 drawings);
Courthouse Remodel [Plans], 1993 (7 drawings);
Flood Insurance Rate Map Grant Co., 1979 (18 maps);
Kiddie Kastle [Child Care Center Plans], 1993-1994 (10 drawings);
Library Blueprints, 1956 (4 drawings);
Long Creek Cemetery [Plat], 1981 (1 map);
Plans and Specifications [includes county courthouse and bridges], 1882-1887 (.20 cu.ft.);
Township and Range Maps, n.d. (1.20 cu.ft.).

Records at the Grant County Courthouse, Assessor's Office:
[Assessor's Plats-Current], n.d.-present (6 volumes);
Obsolete Maps [Assessor's Plats], ca.1973-2014 (7 volumes);
Soils Maps, n.d. (4 volumes); 2010 (ca.200 maps);
Topographical Maps [U.S. Geological Survey], 1983-1992 (1 volume).

Records at the Grant County Courthouse, Assessor's Office, Side Room:
Metsker's Atlas of Grant County Oregon [includes assessor's notations], 1935 (2 volumes).

Records at the Grant County Courthouse, Planning Department Office:
Flood Maps [Flood Insurance Rate Map], 1982-1984 (.35 cu.ft.).

Records at the Grant County Courthouse, Planning Department Director's Office:
[Miscellaneous Maps-includes zoning, highway, fish and game, soils, wetlands, forestry, flood zone, airport, subdivision, and partition], ca.1975-present (ca.100 maps);
National Wetlands Inventory Maps, 1995 (ca.75 maps);
Wetlands Inventory Map Index [Wall Map], 1993 (1 map).

Records at the Grant County Road Department Office:
Metsker's Atlas of Grant County Oregon [includes road-related notations], 1935 (1 volume).

Records at the Grant County Road Department Office, Storage Room:
[Miscellaneous Rolled Maps-includes county roads, state highways, and topographic], ca.1884-present (ca.100 maps).

Records at a Related Web Site:
Tax Assessment GIS Maps [select county], n.d.-present (Internet).

 

Marks and Brands Records

1866-1949

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Oregon State Archives:
Index to Marks & Brands, vol. A, 1866-1894 (1 volume);
Index to Record of Marks & Brands, 1894-1915 (1 volume);
Record [Brand Book-with index], 1866-1894 (1 volume);
Record of Brands, vol. 2-3, 1894-1912 (2 volumes);
Record of Marks & Brands, vol. 4, 1912-1915 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Brands Perm. [Certificate of Registration-Permanent], 1927-1939 (.75 cu.ft.);
Record of Marks & Brands, n.d. (1 volume).

Records at the Grant County Courthouse, Clerk's Office:
Brands [Marks and Brands Certificates], 1927-1949 (9 binders).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
[Marks and Brands Registration Records-in blue binder], 1891-1915 (1 binder);
Record of Brands & Marks [Certificate of Registration of Marks and Brands], 1940 (1 binder).

Records at the Grant County Historical Society Museum:
Brand Book Grant County Stockgrowers' Association, 1927 (1 volume); 1928 (1 volume);
Letters Livestock [Transient Livestock Affidavits-includes brand information], 1927-1934 (.15 cu.ft.).

 

Marriage Records

1864-2000

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906 marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Oregon State Archives:
Marriage Records, 1864-1951 (3 reels of microfilm).

Records at the Grant County Courthouse, Clerk's Office:
Marriage Index, vol. A, 1865-1898 (1 volume);
Marriage Licenses Issued, 1864-1883 (1 volume);
Marriage Record License, vol. B, 1892-1908 (1 volume);
Marriage Records/Licenses [includes applications and certificates-with annual registers], 1864-1961 (38 binders);
Marriage Record [with index], vol. 1-6, 1864-1970 (6 volumes);
Return of Marriage, 1930-1934 (2 volumes); 1907-1911 (5 volumes); 1925-1927 (1 volume); 1950-1953 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Grant County, Oregon Marriages [Abstracts], vol. I-II, 1900-2000 (2 volumes);
[Marriage Abstracts], 1865-1908 (1 volume);
Marriage and Cemetery Index, 1865-1908 (1 binder);
Marriage Record [Return of Marriage], 1934-1944 (3 volumes); 1947-1950 (2 volumes).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Marriage Records, 1864-1960 (2 inches of microfilm jackets).

Records at the Grant County Historical Society Museum:
Letters Marriage [Marriage Licenses-incomplete], 1937-1938 (.05 cu.ft.).

Records at a Related Web Site:
Marriage Index, vol. A, 1865-1898 (FamilySearch.org);
Marriage Records, 1864-1959 (FamilySearch.org);
Marriage Returns, 1907-1953 (FamilySearch.org).

 

Married Women's Property Registers

1876-1908

Series documents property held by women independently and separately from their husbands. Registration of property usually is in relation to a marriage or divorce settlement. Information includes a description of property (land, livestock, and farm and household goods) to be considered separate and declarations stating that the woman in question is not responsible for her husband's debts.

Records at the Grant County Courthouse, Clerk's Office:
Register of Married Womens Personal Property [with index], vol. A, 1876-1908 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
[Notice of Separate Property of a Married Woman], 1892-1901 (1 binder).

Records at a Related Web Site:
Register of Married Womens Personal Property [with index], vol. A, 1876-1908 (FamilySearch.org).

 

Medical Profession Registration Records

1888-1972

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Grant County Courthouse, Clerk's Office:
Physicians & Surgeons Record [includes nurses, chiropractors, and veterinarians-with index], vol. B, 1956-1970 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Physicians & Nurses [Registration Record], vol. C, 1972 (4 aperture cards).

Records at the Grant County Courthouse, Basement Vault:
[Physicians & Nurses-Registration Record], vol. C, 1972 (4 aperture cards);
Record of Physician & Surgeons Certificates [includes optometrists, chiropractors, and nurses-with index], vol. A, 1889-1955 (1 volume);
Record Opium License Clerk's Office [License to Sell-includes cocaine and other drugs], vol. A, 1888-1910 (1 volume);
Register of Physicians & Surgeons, 1890-1913 (1 volume).

 

Military Records

1872-2009

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Since 1990 military discharges have been recorded in the clerk's Recorded Instruments (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Military List, 1872-1874 (1 volume);
Military Roll, 1887-1898 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Grant County Militia Rolls [typescript], 1887-1897 (4 volumes);
Militia Rolls, 1889 (.05 cu.ft.);
Militia Rolls Grant Co. [County], 1887-1901 (3 binders);
War Census [Registration Records], 1917 (1 binder).

Records at the Grant County Courthouse, Clerk's Office, Break Room, Safe:
DD 214 [Military Discharge Records], 1990-2009 (1 binder);
Honorable Discharge Record [includes discharges in 1971-also indexes volume 5], vol. 4, 1971-1990 (1 volume);
Honorable Discharge Record [with index], vol. 1-3, 1920-1945, 1947-1971 (3 volumes);
Record of U.S. Service Discharges, vol. 1, 1945-1948 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Discharges [Military], vol. 5, 1971-1990 (1 inch of aperture cards).

 

Mining Claim Records

1862-[ongoing]

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Since 1990 mining claims have been recorded in the clerk's Recorded Instruments (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Miscellaneous [Mining Claims], 1862-1880 (1 reel of microfilm);
Rock Creek Mining District Record Book, 1864-1871 (1 volume).

Records at the Grant County Courthouse, Clerk's Office:
Affidavit of Posting Notices-Mining Claim, vol. 1, 1907-1940 (1 volume);
Direct and Indirect Index to Mining Claims [serves as claim register], vol. 1, n.d. (1 volume);
Dormant Mineral Interest Record, vol. 1, 1985 (1 volume);
Index to Mining Records Canyon Creek and Marysville [includes water rights], 1862-1863 (1 volume);
Mining Claim Record [includes water rights-with index], vol. C, 1864-1879 (1 volume);
Mining Claims [Records-with index], 2011-present (3 binders);
Mining Record Canyon Creek and Marysville [includes water rights], 1862-1863 (1 volume);
Mining Record [title varies-with index], vol. D-Z, 27-84, 1879-2005 (87 volumes);
Patented Mining Claims [Record-with index], 1880-1907 (1 volume);
Record [Mine Claim Notices], vol. B, 1878-1900 (1 volume);
Record Mining Claims Conveyance [with index], vol. A-B, 1864-1881 (2 volumes);
Record of Affidavits of Posting Notices [includes mining claims-with index], vol. 2, 1928-1968 (1 volume);
Record of Mining Claims & Notices Granite Dist. [District], 1877-1880 (1 volume);
Records Mining Claims Conveyance [with index], vol. C, 1882-1901 (1 volume);
Request for Notice to Mining Claimants [with index], vol. 1, 1956-1960 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
[Mining Record-includes river claims, bills of sale, bank claims, gulch claims, and water rights], 1862-1865 (1 binder);
Misc. Information Letters, Land Records, Mining Claim [includes deeds, land grants, mining claims, and related records], 1869-1893 (1 binder).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Dormant Mineral Interests [Record], vol. 1, 1985 (.50 inch of aperture cards);
Miscellaneous BLM Surveys & Volumes [Mineral Survey Records-General Land Office/Bureau of Land Management], ca.1872-ca.1952 (3 inches of microfiche);
Mines Book [Claims], vol. 41-75, 1971-1990 (24 inches of aperture cards).

Records at the Grant County Courthouse, Assessor's Office, Surveyor's Storage Room:
[General Land Office/ Bureau of Land Management Survey Records-includes some mineral surveys], ca.1865-ca.1997 (5 inches of microfilm).

Records at the Grant County Courthouse, Basement Vault:
Mines [Mining Record-with index], vol. 53-75, 1980-1990 (13 inches aperture cards);
Mining [Mine Location Notice Records-includes related documents], ca.1889-ca.1919 (7 binders);
Record Certificates Issued to Co-owners [mining claim sales], vol. 1, 1904-1943 (1 volume);
Record Notices & Affidavits Co-owners [mining claim sales], vol. 1, 1904-1943 (1 volume).

Records at a Related Web Site:
Mining Record Canyon Creek and Marysville [includes water rights-with index], 1862-1863 (FamilySearch.org);
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1864-1990

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1990 mortgages have been recorded in the clerk's Recorded Instruments (Clerk and Recorder Official Filings).

Records at the Grant County Courthouse, Basement Vault:
Abstracts of Mortgages Unsatisfied, 1885-1887 (.10 cu.ft.);
[Mortgage Satisfaction Records], ca.1887-ca.1912 (2 binders);
Mortgages [Papers], 1887-1912 (.35 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
Index to Satisfaction of Mortgages, vol. 1-5, 1914-1990 (5 volumes);
Mortgage Index Direct, vol. 1-4, 1864-1990 (4 volumes);
Mortgage Index Indirect, vol. 1-4, 1864-1990 (4 volumes);
Mortgage Record [title varies], vol. A-Z, 27-41, 1864-1971 (41 volumes);
Record of Satisfaction of Mortgages [with index], vol. A, 1885-1898 (1 volume);
Satisfaction of Mortgages [vol. 1 with index], vol. 1-10, 1898-1971 (10 volumes).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Mortgages Book [title varies], vol. 42-62, 1971-1990 (54 inches of aperture cards);
Satisfactions Book [Mortgages], vol. 11-14, 1971-1990 (6 inches of aperture cards).

Records at the Grant County Courthouse, Basement Vault:
Mortgages [Record], vol. 51-62, 1981-1990 (28 inches of aperture cards);
Satisfactions [Mortgages], vol. 13-14, 1981-1990 (3 inches of aperture cards).

 

Naturalization Certificates

1907-1969

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Certificate of Naturalization [Stubs], 1913-1917 (1 volume); 1917-1929 (1 volume);
Naturalization [Certificate Stubs], 1907-1969 (1 binder).

 

Naturalization Declarations of Intention

1854-1972

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Declaration of Intention [Record-with index], no. 1-143, 1906-1928 (1 binder); no. 144-178, 1931-1963 (1 volume);
Declarations of Intentions [with index], vol. 1, 1896-1906 (1 volume);
Naturalization [Declaration of Intention Records-includes related records-with index], 1854-1972 (2 binders);
Record Citizenship [includes declaration of intention and petition information], vol. A, 1872-1929 (1 volume).

Records at a Related Web Site:
Declaration of Intention Index, vol. A, 1872-1929 (FamilySearch.org);
Declarations of Intention, 1854-1972 (FamilySearch.org);
Declarations of Intention, no. 1-178, 1872-1963 (FamilySearch.org);
Declarations of Intention, vol. 1, 1896-1906 (FamilySearch.org).

 

Naturalization Petitions and Orders

1872-1969

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Grant County Courthouse, Clerk's Office:
Record Law Journal [includes insanity and naturalization cases-with index], vol. B, 1883-1919 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Court Orders for Naturalization, no. 1-42, 1930-1969 (1 volume);
Journal Naturalization [with index], vol. B, 1903-1906 (1 volume);
Naturalization [Monthly Report Naturalization Papers Forwarded], 1956-1966 (1 binder);
Naturalization [Notice of Application for Admission to Citizenship], 1910-1919 (1 binder);
[Naturalization Papers Forwarded Monthly Reports], 1967-1969 (.05 cu.ft.);
Naturalization [Petitions-with index], no. 183-208, 1961-1969 (1 volume);
Petition and Record [no. 1-182] vol. 1-3, 1906-1960 (3 volumes);
Record Citizenship [includes declaration of intention and petition information], vol. A, 1872-1929 (1 volume).

Records at a Related Web Site:
Orders of the Court [Admitting the Petitioner or Denying the Petition], 1910-1919, 1930-1969 (FamilySearch.org);
Petition Evidence [Records], 1928-1948 (FamilySearch.org);
Petition for Naturalization, 1903-1906, 1917-1948 (FamilySearch.org);
Petitions for Naturalization and Petition Evidence, no. 1-208, 1906-1969 (FamilySearch.org);
Record Law Journal [includes insanity and naturalization cases-with index], vol. B, 1883-1919 (FamilySearch.org).

 

Pension and Relief Records

1865-1936

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Grant County Courthouse, Basement Vault:
County Clerk Permanent [Old Age Pension Records], 1933-1934 (.50 cu.ft.);
[Soldiers Exemption Oaths-Pension], 1931-1932 (1 binder).

Records at the Grant County Courthouse, Clerk's Office:
Old Age Pension [Register-includes application and account information-with index], vol. 1, 1934-1936 (1 volume);
Widow's Pension Accounts [Record], vol. 1, 1913-1935 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Bids for Care of Co. Paupers [County], 1876-1901 (1 binder);
County Poor Petitions [and Applications], 1865-1915 (2 binders).

Records at a Related Web Site:
Bids for Care of County Paupers, 1876-1901 (FamilySearch.org);
County Poor Petitions, 1865-1915 (FamilySearch.org);
Old Age Pension Register, vol. 1, 1934-1936 (FamilySearch.org);
Widows' Pension Accounts [Record], vol. 1, 1913-1935 (FamilySearch.org).

 

Planning Commission Minutes

1972-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Grant County Courthouse, Planning Department Office:
PC Minutes [Planning Commission], 2008-2010 (1 binder);
Planning Commission Minutes, 2005-2007 (1 binder); 2011-present (1 binder).

Records at the Grant County Courthouse, Basement Vault:
PC Minutes [Planning Commission], 1986-2004 (.80 cu.ft.);
Planning Commission Meeting Records, 1972-1985 (.40 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.).

 

Prisoner Registers

1888-1969

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Records at the Grant County Criminal Justice Facility, Storage Closet:
Jail Register, 1892-1893 (1 volume); vol. 2, 1937-1952 (1 volume); vol. 3, 1957-1969 (1 volume).

Records at the Oregon State Sheriffs' Association Museum:
Register of Prisoners [includes photographs of some prisoners and county officials in the front and back of volume-with index], vol. 1, 1888-1957 (1 volume).

 

Probate Case Files

1864-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Records at the Grant County Courthouse, Clerk's Office:
Probate Book [Register-serves as index to case files-with index], vol. L, 2010-present (1 binder);
Probate Files Closed [Case], ca.1932-present (54 cu.ft.);
Probate Register [serves as index to case files], vol. A-K, 1864-2010 (11 volumes).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Closed Probate Files [Case], no. 1-1218, 1865-1937 (54 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Probate Book [Case Files], 1973-present (20 inches of aperture cards and microfilm jackets).

Records at the Grant County Courthouse, Basement Vault:
County Court Probate & Misc. [Miscellaneous Probate Documents], 1882-1919 (2 binders);
Probates [Case Files], 1973-present (18 inches of aperture cards and microfilm jackets).

Records at a Related Web Site:
Estate Files [Probate Case Files], no. 1-1218, 1865-1937 (FamilySearch.org).

 

Probate Estate Records

1903-1928

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Grant County Courthouse, Clerk's Office:
Record of Estates, 1903-1928 (1 volume).

 

Probate Registers

1864-[ongoing]

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Grant County Courthouse, Clerk's Office:
Index to County Court Journal [Probate], vol. 1, 1864-1911 (1 volume);
Index to Probate Journal, vol. B, 1879-1889 (1 volume);
Index to Probate Register, vol. B, 1883-1903 (1 volume); vol. D, 1909-1922 (1 volume);
Journal County Court [includes probate and insane commitment information-with index], vol. A, 1864-1879 (1 volume);
Probate Book [Register-serves as index to case files-with index], vol. L, 2010-present (1 binder);
Probate Journal [title varies], vol. B-C, J-S, 1879-1898, 1937-1971 (12 volumes);
Probate Record, vol. D-I, 1898-1937 (6 volumes);
Probate Register [with index], vol. A-K, 1864-2010 (11 volumes).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Probate Court [Journal], vol. T, 1971-1980 (2 inches of aperture cards).

Records at a Related Web Site:
County Court Journal Index [Probate], vol. 1, 1864-1911 (FamilySearch.org);
Journal County Court
[includes probate and insane commitment information-with index], 1864-1879 (FamilySearch.org);
Probate Journal Index, vol. B, 1879-1889 (FamilySearch.org);
Probate Journal, vol. B-C, J-S, 1879-1898, 1937-1971 (FamilySearch.org);
Probate Record, vol. D-I, 1898-1937 (FamilySearch.org);
Probate Register Index, vol. B, 1883-1892; vol. D, 1883-1892 (FamilySearch.org);
Probate Register, vol. B-J, 1882-1985 (FamilySearch.org).

 

Road and Bridge Records

1862-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Grant County Courthouse, Clerk's Office:
Grant Co. Roads [County Road Action Register-references deeds and commissioners journals], ca.1872-2000 (1 volume);
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.);
Miscellaneous Road Matters [includes petitions, vacations, and related records], ca.1936-2011 (2.25 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
Deeds County Roads [Card Register-references road right of way deeds and related actions in the deed record], 1894-1981 (.10 cu.ft.);
Grant County Roads [Card Register-references notices, viewers reports, surveyors reports, petitions, orders, and related actions in the commissioners journals-2 boxes], 1864-1981 (.40 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Deeds State Highways [Deed Reference Index Cards-by township and range], ca.1920-ca.1981 (.15 cu.ft.).

Records at the Grant County Courthouse, Basement Vault:
Cooperative Agreements Roads, 1922-1928 (.20 cu.ft.);
Ditches and Bridges [includes construction, maintenance, and inspection records], 1920-1922 (.20 cu.ft.);
Grant County ROW [Road Right of Way Files], ca.1989-ca.1992 (.90 cu.ft.);
Historical Road Research Data [includes road information in the road inventory database from the commissioners journals-with index], 1864-1991 (2.50 cu.ft.);
Petitions For and Against Roads, 1892-1915 (.65 cu.ft.);
Planning Department Transportation Plan Development Records, ca.1978-ca.1995 (1 cu.ft.);
Plans and Specifications [includes county courthouse and bridges], 1882-1887 (.20 cu.ft.);
Record of Road Dist. Boundaries [District], vol. 1, n.d. (1 volume);
Record of Road Poll Tax Receipts [with index], 1900-1910 (1 volume);
Register of Road Supervisors, vol. 1, 1895-1911 (1 volume);
Road Agreements, 1922-1927 (.15 cu.ft.);
Road-Deeds [Right of Way], 1920-1946 (.40 cu.ft.);
Road Petitions, 1868-1874 (.15 cu.ft.);
Road Report, 1943-1944 (.20 cu.ft.);
Roads [and Bridges Records], 1868-1932 (2.20 cu.ft.);
Roads Journal, 1912-1913 (1 volume);
Roads Rejected, 1882-1905 (.20 cu.ft.);
Road Supervisors Reports, 1896-1907 (1 cu.ft.);
Supervisors Reports [Road], 1885-1888 (.40 cu.ft.).

Records at the Grant County Courthouse, Planning Department Office:
Road Index Map Grant County [Wall], 1975 (1 map).

Records at the Grant County Courthouse, Planning Department Director's Office:
General Highway Map Grant County Oregon [Wall Map], 1975 (1 map);
[Miscellaneous Maps-includes zoning, highway, fish and game, soils, wetlands, forestry, flood zone, airport, subdivision, and partition], ca.1975-present (ca.100 maps).

Records at the Grant County Road Department Office:
Bridges [Case Files-includes ratings, plans, correspondence, and related records], ca.1924-present (5 cu.ft.);
[County Road History Records-includes maps, right of way records, deed and commissioners journal copies, correspondence, newspaper clippings, and related documents-in black file cabinet], ca.1864-present (2.50 cu.ft.);
County Roads [Case Files-includes right of way deeds, maps, permits, inspection records, and correspondence], no. CR1-CR88, ca.1862-present (10 cu.ft.);
Metsker's Atlas of Grant County Oregon [includes road-related notations], 1935 (1 volume);
[Road Project and Right of Way Maps-includes miscellaneous reference maps and some bridge plans-in map cabinets], no. CR1-CR88, ca.1924-present (ca.400 maps and plans).

Records at the Grant County Road Department Office, Storage Room:
[Miscellaneous Rolled Maps-includes county roads, state highways, and topographic], ca.1884-present (ca.100 maps).

 

Road Maps and Survey Notes

1895-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Contact the county surveyor at (541) 575-1251 for access to surveyor's records in the assessor's office.

Records at the Grant County Courthouse, Clerk's Office:
Index Plat Book 1 and 2 and Road Plats, 1900-1988 (1 volume);
Road Plats [with index], 1914-1986 (1 volume).

Records at the Grant County Courthouse, Assessor's Office, Surveyor's Storage Room:
[County Road Survey Plats, Field Notes, and Correspondence], ca.1934-1957 (.25 cu.ft.);
Field Notes of Road Surveys, vol. 1, 1917-1922 (1 volume);
Highway Strip Maps [State], 1920-1968 (7 cu.ft.);
Map of Survey [Filed Surveys-includes road and corner restoration surveys-copies], no. 58-2037, 1962-present (15 cu.ft.);
Map of Survey [Filed Surveys-includes road and corner restoration surveys-originals-in locked map case], no. 58-2037, 1962-present (ca.18 cu.ft.);
OSHD Strip Map Index [Oregon State Highway Department], 1920-1968 (1 binder);
[Survey Card Index-includes road survey and corner restoration information-by township and range], ca.1895-ca.1985 (.40 cu.ft.);
[Survey Field Books-includes road surveys], 1917-1924 (22 volumes and .25 cu.ft.);
Survey Index by Survey Number [includes road survey and corner restoration information], 1895-present (2 binders);
Survey Index by Township and Range [includes road survey and corner restoration information], 1895-present (1 binder).

Records at the Grant County Courthouse, Basement Vault:
[Road Survey Strip Maps-in black wood box], ca.1931 (ca.40 maps).

Records at the Grant County Road Department Office:
[Road Project and Right of Way Maps-includes miscellaneous reference maps and some bridge plans-in map cabinets], no. CR1-CR88, ca.1924-present (ca.400 maps and plans).

 

School District Records

1891-1969

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Grant County Courthouse, Basement Vault:
[Annual Report of School District-various districts], 1921-1928 (.50 cu.ft.);
Cons. SD #7 & #17 [School District Consolidation Records-District Nos. 7 and 17], 1915 (.05 cu.ft.);
Formation of S.D. #49 [School District Records], 1913 (.05 cu.ft.);
School Budgets [various districts], 1946-1947 (.20 cu.ft.);
[Teacher's Report-various districts], 1921-1926 (.35 cu.ft.).

Records at the Grant County Education Service District Office, Closet:
Oregon School Register and Record Book [District No. 1-Canyon City], 1905-1909 (1 volume); 1908-1910 (1 volume); 1912-1916 (1 volume); 1917-1921 (1 volume); 1922-1928 (1 volume); 1928-1932 (1 volume); 1932-1938 (1 volume); 1938 (1 volume); 1939-1940 (1 volume);
Oregon School Register and Record Book [District No. 1-Canyon City Grades 4 to 7], 1904-1907 (1 volume);
Oregon School Register and Record Book [District No. 1-Canyon City Primary Grades], 1916-1919 (1 volume); 1925-1931 (1 volume); 1920-1925 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day], 1900-1913 (1 volume); 1912-1920 (1 volume); 1913-1917 (2 volumes); 1924-1929 (1 volume); 1928-1932 (1 volume); 1928-1934 (1 volume); 1929-1932 (1 volume); 1933-1936 (2 volumes); 1934-1936 (1 volume); 1936-1938 (1 volume); 1936-1939 (1 volume); 1937-1938 (1 volume); 1942-1943 (1 volume); 1945-1946 (2 volumes); 1946-1947 (2 volumes); 1948-1949 (4 volumes); 1949-1950 (2 volumes); 1950-1951 (1 volume); 1952-1953 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Grade 1], 1936-1938 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Grade 2], 1947-1948 (1 volume); 1952-1953 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Grade 3], 1945-1946 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Grades 7-8], 1936-1939 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Grade School], 1941-1942 (1 volume); 1943-1944 (2 volumes); 1944-1945 (2 volumes); 1945-1946 (2 volumes); 1946-1947 (6 volumes); 1947-1948 (5 volumes); 1948-1949 (2 volumes); 1949-1950 (5 volumes); 1950-1951 (4 volumes); 1951-1952 (5 volumes); 1952-1953 (4 volumes);
Oregon School Register and Record Book [District No. 3-John Day High School and Eighth Grade], 1918 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Intermediate Grades], 1911-1912 (1 volume);
Oregon School Register and Record Book [District No. 3-John Day Primary Grades], 1910-1912 (1 volume); 1918-1924 (1 volume); 1924-1929 (1 volume); 1929-1932 (1 volume);
Oregon School Register and Record Book [District No. 8-Monument], 1930-1937 (1 volume); 1937-1938 (1 volume); 1934-1939 (1 volume); 1942-1943 (2 volumes);
Oregon School Register and Record Book [District No. 26], 1910-1918 (1 volume); 1916-1922 (1 volume); 1916-1935 (1 volume); 1935-1939 (1 volume);
Oregon School Register and Record Book [District No. 31-Izee], 1952-1953 (1 volume);
Oregon School Register and Record Book [District No. 32], 1920-1927 (1 volume);
Oregon School Register and Record Book [District No. 33], 1908-1911 (1 volume);
Oregon School Register and Record Book [District No. 35], 1939-1940 (1 volume);
Oregon School Register and Record Book [District No. 39], 1918-1926 (1 volume);
Oregon School Register and Record Book [District No. 41-Susanville], 1908-1916 (1 volume);
Oregon School Register and Record Book [District No. 42], 1900-1903 (1 volume); 1905-1908 (1 volume); 1926-1932 (1 volume);
Oregon School Register and Record Book [District No. 42 and 53-Grant and Harney counties], 1901-1904 (1 volume);
Oregon School Register and Record Book [District No. 43-Three Mile], 1906-1911 (1 volume); 1954-1955 (1 volume);
Oregon School Register and Record Book [District No. UH1-Monument], 1934-1939 (1 volume); 1942-1943 (1 volume); 1943-1944 (1 volume);
Oregon School Register and Record Book [District No. unidentified], 1914-1920 (1 volume);
Oregon School Register and Record Book Primary Room [District No. 3-John Day], 1906-1909 (1 volume);
Oregon Teacher's Annual Report [various districts], 1933-1957 (1.25 cu.ft.);
Student Records [includes mostly Oregon elementary pupil cumulative record cards, complete school record cards, and eighth grade cumulative record cards], 1914-1969 (2.50 cu.ft.).

Records at the Grant County Historical Society Museum:
District Clerk's Record Book [District No. 19-Granite], 1903-1906, 1912 (1 volume);
Oregon School Register and Record Book [District No. 33-in exhibit display], 1905-1906 (1 volume).

Records at the DeWitt Museum (District Clerk's Record Books):
District Clerk's Record Book [District No. 4], 1901-1902 (1 volume); 1913-1915 (1 volume); 1915 (1 volume); 1922-1924 (1 volume);
District Clerk's Record Book [District No. 9], 1921-1922 (1 volume); 1922-1927 (1 volume); 1927-1929 (1 volume); 1929-1933 (1 volume);
District Clerk's Record Book [District No. 10], 1908-1910 (1 volume); 1913-1915 (1 volume); 1919-1921 (1 volume); 1920-1922 (1 volume); 1922-1929 (1 volume); 1930-1939 (1 volume);
District Clerk's Record Book [District No. 14], 1891-1895 (1 volume); 1905-1907 (1 volume); 1906-1908 (1 volume); 1909 (1 volume); 1913-1915 (1 volume); 1914-1918 (1 volume); 1919-1922 (1 volume); 1922-1927 (1 volume); 1928-1930 (1 volume); 1931-1933 (1 volume);
District Clerk's Record Book [District No. 51], 1929-1933 (1 volume); 1940-1941 (1 volume).

Records at the DeWitt Museum (Oregon School Register and Record Books):
Oregon School Register and Record Book [District No. 4], 1923-1924 (1 volume); 1924-1926 (1 volume);
Oregon School Register and Record Book [District No. 4-Grades 1 to 2], 1912-1917 (1 volume); 1919-1920 (1 volume); 1922-1925 (1 volume); 1926-1929 (1 volume); 1929-1933 (1 volume); 1933-1938 (1 volume); 1938-1939 (1 volume);
Oregon School Register and Record Book [District No. 4-Grades 3 to 4], 1914-1919 (1 volume); 1919-1923 (1 volume); 1925-1929 (1 volume); 1933-1938 (1 volume); 1938-1939 (1 volume);
Oregon School Register and Record Book [District No. 4-Grades 5 to 6], 1910-1914 (1 volume); 1917-1920 (1 volume); 1925-1926 (1 volume); 1929-1935 (1 volume); 1937-1939 (1 volume);
Oregon School Register and Record Book [District No. 4-Grades 6 to 8], 1921-1924 (1 volume);
Oregon School Register and Record Book [District No. 4-Grades 7 to 8], 1910-1915 (1 volume); 1915-1916 (1 volume); 1920-1926 (1 volume); 1926-1931 (1 volume); 1932-1938 (1 volume); 1938-1939 (1 volume);
Oregon School Register and Record Book [District No. 4-High School], 1910-1915 (1 volume); 1915-1922 (1 volume); 1917-1920 (1 volume); 1921-1922 (1 volume); 1925-1926 (1 volume); 1926-1927 (1 volume); 1927-1928 (1 volume); 1928-1929 (1 volume); 1929-1930 (1 volume); 1930-1931 (1 volume); 1931-1932 (1 volume); 1932-1933 (1 volume); 1934-1936 (1 volume); 1935-1937 (1 volume); 1937-1938 (1 volume); 1938-1939 (1 volume);
Oregon School Register and Record Book [District No. 9], 1905-1910 (1 volume); 1910-1919 (1 volume); 1925-1932 (1 volume); 1929-1933 (1 volume);
Oregon School Register and Record Book [District No. 10-Riverside], 1915-1921 (1 volume); 1922-1932 (1 volume); 1933-1940 (1 volume); 1958-1959 (1 volume);
Oregon School Register and Record Book [District No. 14], 1891-1893 (1 volume); 1898 (1 volume); 1899-1900 (1 volume); 1901-1903 (1 volume); 1901-1904 (1 volume); 1905-1909 (1 volume);
Oregon School Register and Record Book [District No. 51], 1927-1938 (1 volume); 1940-1941 (1 volume).

 

Superintendent of Schools Records

1864-2004

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

Records at the Oregon State Archives:
Miscellaneous [School District Records-includes mostly school district boundary information], 1872-1888 (1 reel of microfilm).

Records at the Grant County Courthouse, Clerk's Office:
Boundaries of Districts [Schools-includes superintendent's official correspondences, annual school district reports, and budget information], 1864-1890 (1 volume);
Record of School District Boundaries [with index], vol. 1, 1907-1959 (1 volume);
Record School District Boundaries, vol. 1, 1956-1968 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
Register of State Certificates and Diplomas [with index], vol. 1, 1896-1907 (1 volume);
Register of Teachers Under Contract [includes loose contracts-with index], 1899-1909 (1 volume).

Records at the Grant County Education Service District Office, Closet:
Apportionment Record [School], 1921-1988 (1 volume);
Dist. Boundary Board Minutes of Meetings [District], 1921-1961 (1 volume);
Record of Eighth Grade Examinations, vol. 1, 1909-1972 (1 volume);
Register of Teachers Contracts, vol. 1, ca.1919-ca.1951 (1 volume);
[School District Boundary Board Meeting Minutes], 1961-1985 (1 volume);
School Superintendent's Record of Annual Reports, 1930-1970 (1 volume);
[Teacher Registration Records], ca.1951-ca.2004 (4 volumes);
Teachers Registration [Record], ca.1951-ca.2004 (1 volume).

 

Surveyor Field Notes and Plats

1861-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

Indexes and copies of filed surveys are available through the assessor's office. For access to other surveyor records located in the surveyor's storage room, contact the county surveyor at (541) 575-1251. The Surveyor Maps and Documents feature on the Grant County Web site includes PDF copies of surveyor plats. The Surveyor Books and Records feature on the Grant County Web site includes PDF copies of historic surveyor record books.

Records at the Grant County Courthouse, Basement Vault:
[GLO Survey Plats-General Land Office-large brown volumes], ca.1861-ca.1939 (4 volumes);
Report of Surveyor [includes official surveys and field notes], 1899-1915 (.20 cu.ft.);
Survey Bdy. Grant and Umatilla [Boundary Survey Records], 1889 (.05 cu.ft.).

Records at the Grant County Courthouse, Clerk's Office:
[General Land Office Plats], 1869-1941 (1 volume);
Record of Official Survey Tracings, 1913-1920 (1 volume);
Surveyor's Record [includes corner restoration information-with index], vol. 1, 1894-1973 (1 volume).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Miscellaneous BLM Surveys & Volumes [General Land Office/Bureau of Land Management Field Notes, ca.1861-ca.1986 (8 inches of microfiche);
Miscellaneous BLM Surveys & Volumes [Mineral Survey Records-General Land Office/Bureau of Land Management], ca.1872-ca.1952 (3 inches of microfiche);
Surveyor's Record, vol. 1, 1973-1975 (15 aperture cards).

Records at the Grant County Courthouse, Assessor's Office, Surveyor's Storage Room:
[General Land Office/ Bureau of Land Management Survey Records-includes some mineral surveys], ca.1865-ca.1997 (5 inches of microfilm);
Journal [Survey Index-includes subdivisions and partitions], 1955-1996 (1 volume);
Map of Survey [Filed Surveys-includes road and corner restoration surveys-copies], no. 58-2037, 1962-present (15 cu.ft.);
Map of Survey [Filed Surveys-includes road and corner restoration surveys-originals-in locked map case], no. 58-2037, 1962-present (ca.18 cu.ft.);
Record of Survey, vol. A, 1895-1907 (1 volume);
[Survey Card Index-includes road survey and corner restoration information-by township and range], ca.1895-ca.1985 (.40 cu.ft.);
[Survey Field Books-includes road surveys], 1917-1924 (22 volumes and .25 cu.ft.);
Survey Index by Survey Number [includes road survey and corner restoration information], 1895-present (2 binders);
Survey Index by Township and Range [includes road survey and corner restoration information], 1895-present (1 binder);
[Surveyor's Record-includes corner restoration information], vol. 2, 1917-1934 (1 volume).

Records at the Grant County Courthouse, Basement Vault:
[Surveyor's Record], vol. 1, 1973-1975 (15 aperture cards).

Records at the Grant County Historical Society Museum:
T13SR27 and 13SR33E [Transcript of Survey Field Book-in exhibit display], 1880 (1 volume).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1965-[ongoing]

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Contact the county clerk for access to assessment and taxation records in basement vault.

Records at the Grant County Courthouse, Basement Vault:
Old Tax Lot Cards [Official Record of Descriptions of Real Property], n.d.-ca.1965 (4 cu.ft.).

Records at the Grant County Courthouse, Assessor's Office:
Tax Lot Cards [Official Record of Descriptions of Real Property], ca.1965-present (7.50 cu.ft.).

 

Water Rights Records

1862-1985

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (e.g., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Records at the Grant County Courthouse, Basement Vault:
Adjudication Claims Settled by Decree [John Day River Water Rights Records-includes adjudications, certificates, petitions, exceptions, and objections-records transferred from county clerk to watermaster], ca.1913-ca.1961 (2.50 cu.ft.);
Circuit Court Concerning John Day River Adjudication [includes transcripts of testimony, bills of execution, and original evidence-title varies], 1887-1959 (2 cu.ft.);
Circuit Court Misc. Exhibits [Miscellaneous Exhibits and Files-includes water rights cases], 1925-1940 (2.25 cu.ft.);
[Water Rights Record], vol. G, 1971-1985 (1 inch of aperture cards).

Records at the Grant County Courthouse, Clerk's Office:
Index to Mining Records Canyon Creek and Marysville [includes water rights], 1862-1863 (1 volume);
Mining Claim Record [includes water rights-with index], vol. C, 1864-1879 (1 volume);
Mining Record Canyon Creek and Marysville [includes water rights], 1862-1863 (1 volume);
Water Rights Record [also indexes volume G-with index], vol. C-F, 1900-1971 (4 volumes).

Records at the Grant County Courthouse, Clerk's Office, Side Room:
[Mining Record-includes river claims, bills of sale, bank claims, gulch claims, and water rights], 1862-1865 (1 binder).

Records at the Grant County Courthouse, Clerk's Office, Break Room:
Water Rights [Record], vol. G, 1971-1985 (1 inch of aperture cards).

Records at a Related Web Site:
Adjudication Claims by Decree [John Day River], vol. 1, 1910 (FamilySearch.org);
Adjudication Claims by Decree [John Day River], vol. 5-17, 1885-1931 (FamilySearch.org);
Adjudication Claims [Strawberry Creek], vol. 1, 1913-1961 (FamilySearch.org);
Exceptions [Water Rights Adjudication], 1930-1932 (FamilySearch.org);
Mining Record Canyon Creek and Marysville [includes water rights-with index], 1862-1863 (FamilySearch.org);
Objections [Water Rights Adjudication], 1931 (FamilySearch.org);
Petitions for Organization of Irrigation District [Starlight Irrigation District], vol 1, 1913-1961 (FamilySearch.org);
Water Rights Record, vol. C-F, 1900-1970 (FamilySearch.org).

 

Zoning Records

1949-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Records at the Grant County Courthouse, Clerk's Office:
Grant County Court Minutes, Resolutions, Orders, Leases, Deeds, Contracts, Agreements [includes 1997 land development code, planning commission decisions and orders, and records related to subdivisions, partitions, zoning, and road vacations], 1988-present (15 cu.ft.);
Ordinances [County-includes comprehensive plan and zoning information-with index], 1949-present (2.25 cu.ft.);
Zoning [Maps-on highway map base], n.d. (1 map); 1982 (6 maps);
Zoning [Ordinance], 1971 (1 volume); 1971-1975 (1 volume).

Records at the Grant County Courthouse, Planning Department Office:
[Current Zoning Maps], n.d.-present (11 binders);
Land Use Decisions [Register-includes zoning permit, subdivision, partition, conditional use, and other actions], 1972-1978 (2 binders);
Old Zoning Maps [Superseded], ca.1982-2014 (5 volumes);
Planning Files [Land Use Action Case Files-includes zoning permit, subdivision, partition, conditional use, and other actions], 1996-present (40 cu.ft.).

Records at the Grant County Courthouse, Planning Department Director's Office:
Grant County Land Development Code [includes zoning, subdivision, and partition information], 2000 (1 binder);
Grant County LDC [Land Development Code-includes zoning, subdivision, and partition information], 2001 (1 binder); 2002 (1 binder);
Grant County Planning Ordinances [includes comprehensive plan, zoning, and subdivision ordinances], 1949-2002 (1 binder);
LDC [Land Development Code-includes zoning, subdivision, and partition information], 1997 (.20 cu.ft.); 1999 (.20 cu.ft.);
[Miscellaneous Maps-includes zoning, highway, fish and game, soils, wetlands, forestry, flood zone, airport, subdivision, and partition], ca.1975-present (ca.100 maps).

Records at the Grant County Courthouse, Basement Vault:
Land Development Code [includes zoning, subdivision, and partition information], 1997-2001 (.50 cu.ft.);
Land Use Decisions Including Partitions, Conditional Use, Zoning Permits, Everything-Land Use Action Case Files], 1972-1995 (7 cu.ft.);
LCDC Goals 1 Through 14 [Comprehensive Plan and Zoning Ordinance Development Records-Land Conservation and Development Commission Goals], ca.1975-ca.1989 (2.25 cu.ft.);
Zoning Ordinance, 1969 (1 volume); 1971 (1 volume); 1983 (2 volumes).

Records at the Grant County Web Site:
Grant County Land Development Code [includes zoning, subdivision, and partition information], 2013-present (Internet).


Inventory by Gary Halvorson, Senior Archivist
Last Update: August 19, 2015

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