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Oregon Historical County Records Guide

Gilliam County Records Inventory - Scrollable Version

The following information is based on an August 2008 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Gilliam County Web site: http://www.co.gilliam.or.us

Assessor's Office: Courthouse: 221 S Oregon St, Condon, OR 97823;
Clerk's Office and Vault: Courthouse: 221 S Oregon St, Condon, OR 97823;
Commission on Children and Families Office: Courthouse: 221 S Oregon St, Condon, OR 97823;
Condon Elementary School, Records Storage Shipping Container: No public access. Contact the Condon School District business office;
County Fair Office: Hwy 19, PO Box 701, Condon, OR 97823;
County Judge's Office: Courthouse: 221 S Oregon St, Condon, OR 97823;
District Attorney's Office Storage Room: No public access. Contact the trial court office;
Gilliam County Courthouse (All offices and storage areas): 221 S Oregon St, Condon, OR 97823;
Gilliam County Depot Museum Complex: Highway 19 at Burns Park, PO Box 377, Condon, OR, 97823;
Lower Vault: No public access. Contact the appropriate office (e.g., clerk, assessor, etc.);
Mid-Columbia Center for Living Administrative Office: 409 Lincoln St, The Dalles, OR 97058;
Oregon Historical Society: 1200 SW Park Ave, Portland, OR 97205;
Oregon State Archives: 800 Summer St NE, Salem, OR 97310;
Planning Department Office: Courthouse: 221 S Oregon St, Condon, OR 97823;
Treasurer/Tax Collector's Office: Courthouse: 221 S Oregon St, Condon, OR 97823;
Trial Court Office: 221 S Oregon St, Condon, OR 97823;
Wasco County Courthouse Annex Building B, Mid-Columbia Center for Living Administrative Office: 419 E 7th St, The Dalles, OR 97058.



Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1957-1990

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Aerial photographs dating from 1998 to 2005 (color) are maintained digitally on a computer in the appraiser's office.

Records at the Gilliam County Courthouse, Assessor's Office:
[Aerial Photographs-with flight-line index], 1972 (ca.500 photographs);
Aerial Photographs [with index], 1957 (ca.375 photographs).

Records at the Gilliam County Courthouse, Lower Vault:
[Aerial Photographs-rolled], 1972 (3 photographs);
[Aerial Photographs-with notations], 1972 (ca.40 photographs);
Columbia Ridge Landfill and Recycling Center [Aerial Photograph-framed], 1990 (1 photograph);
Condon Airport [Aerial Photograph], 1978 (1 photograph).

Records at the Gilliam County Depot Museum Complex, Warehouse:
[Aerial Photographs-National Aerial Photography Program-includes Gilliam, Sherman, and Morrow county areas-in cabinets], n.d. (ca.600 photographs);
[Aerial Photographs-National Aerial Photography Program-includes Gilliam, Sherman, and Morrow county areas-stacked], n.d. (ca.300 photographs).

 

Animal Bounty Records

1899-1923

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Gilliam County Courthouse, Lower Vault:
[Bounty Record-Animal], 1916-1923 (1 volume);
Record of Proofs of Scalp Claims [Animal Bounty], 1901-1903 (2 volumes);
Record of Scalp Bounty Claims [Animal], vol. 1, 1899-1901 (1 volume).

 

Assessment and Tax Rolls

1884-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Since 1980 the duties of tax collector and treasurer have been assigned to one county official.

Records at the Gilliam County Courthouse, Lower Vault:
Assessment and Tax Roll, 1909-1927, 1929 (21 volumes);
Assessment Roll & Deleted Accts. [Continuing], 1965-1974 (2 cu.ft.);
Assessment Roll [title varies] 1885-1908, 1947-1948 (47 volumes);
Assmt Roll [Continuing Tax Roll], 1956-1965 (6 cu.ft.);
[Delinquent Tax Register], 1969-1973 (1 volume);
Delinquent Tax Roll, 1884-1898, 1915 (4 volumes);
Index to Tax Receipts, 1892-1893 (1 volume); 1893 (1 volume); 1898 (1 volume);
Real Property Assessment Roll, 1950-1951 (2 volumes);
Tax Collection Register, 1926-1952 (1 volume);
Tax Ledger, 1896-1897 (2 volumes); 1901-1908 (8 volumes); 1913-1916 (4 volumes); 1918-1921 (4 volumes); 1923-1930 (8 volumes);
Tax Roll, 1945-1946, 1949-1950 (2 volumes);
Tax Roll [Continuing], 1965-1975 (2 cu.ft.); 1975-1984 (7 cu.ft.); 1985-1989 (2.50 cu.ft.).

Records at the Gilliam County Courthouse, Treasurer/Tax Collector's Office:
[Tax Roll], 1991-2004 (6 inches of microfiche);
[Tax Roll Summary], 1995-present (.25 cu.ft.).

Records at the Gilliam County Courthouse, Clerk's Vault:
Assessor Permanent Files [includes assessment roll], 1984-2006 (8 inches of microfiche);
Sheriff's Property Tax Summaries, 1971-1974 (.05 cu.ft.).

Records at the Gilliam County Courthouse, Assessor's Office:
Assessment Files [Roll], 1984-2006 (6 inches of microfiche).

 

Assumed Business Names Registers

n.d.-1974

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Records at the Gilliam County Courthouse, Clerk's Vault:
Assumed Name Record [Business-Alphabetical Listing], vol. 1, n.d.-ca.l974 (1 volume).

 

Attachment Records

1885-1963

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Gilliam County Courthouse, Clerk's Vault:
Attachment Docket [with index], vol. 1, 1885-1963 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
Index to Attachments Filed, 1885-1891 (1 volume);
Record of Attachments Returned [with index], vol. 1, 1888-1889 (1 volume).

 

Birth Records

1903-1933

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Oregon State Archives:
Record of Births and Deaths [Oregon Health Division], 1915-1930 (1 volume); 1915-1933 (1 volume);
Record of Births [Oregon Health Division], 1913-1915 (1 volume);
Record of Births [Oregon Health Division-with index], vol. 1, 1914-1915 (1 volume).

Records at the Gilliam County Courthouse, Clerk's Vault:
[Birth Certificate Abstracts], 1903-1920 (.05 cu.ft.).

 

Circuit Court Case Files

1885-1985

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Case Files, no. 4-3517, 1885-1930 (39 cu.ft.);
Circuit Court Case Index [copy-in reference library], 1893-1912 (1 volume);
Search for 1885-1930 Gilliam County divorce case files in Oregon Historical Records Index.

Records at the Gilliam County Courthouse, Clerk's Vault:
Circuit Court Misc. [Miscellaneous Circuit Court Documents], 1957-1968 (.10 cu.ft.);
Clerk's Receipt for Papers [Administrative and Judicial Register-registers county court, probate, and circuit court actions], vol. 1, 1903-1969 (1 volume);
Transcripts from Other Counties [Circuit Court], 1957-1985 (.10 cu.ft.).

Records at the Gilliam County Courthouse, Trial Clerk's Office:
General Index Register and Circuit Court Docket, vol. 1-2, 1909-1983 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
[Circuit and County Court Documents], 1904-1907 (.05 cu.ft.);
[Circuit Court Case Files], no. 6217-6627, 1975-1984 (8 reels of microfilm);
Circuit Court Microfilm [Case Files], no. 4-2953, 1885-1924 (64 reels of microfilm);
Circuit Court Perm. Records Misc. [Miscellaneous Circuit Court Documents-includes orders, indictments, reports, and related records], 1885-1956 (.50 cu.ft.);
[Miscellaneous Circuit Court and Probate Records-includes exhibits, transcripts, and related records-in lower cabinet], ca.1902-ca.1939 (1.20 cu.ft.).

Records at the Gilliam County Courthouse, District Attorney's Office Storage Room:
Circuit Court [Case Files-title varies], no. 3518-6216, 1930-1975 (25.75 cu.ft.).

 

Circuit Court Dockets

1885-1989

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
General Index to Register and Circuit Court Docket [copy-in reference library], 1909-1925 (1 volume).

Records at the Gilliam County Courthouse, Trial Clerk's Office:
Circuit Court Register [includes civil and criminal cases], 1919-1989 (1 volume);
General Index Register and Circuit Court Docket, vol. 1-2, 1909-1983 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
Circuit Court Docket, 1885-1887 (1 volume);
Criminal Docket, 1980-1989 (1 volume);
Criminal Docket Circuit Court, 1894-1909 (1 volume);
[Divorce Register-Receipts], 1945-1948 (1 volume);
Equity Docket, 1894-1909 (1 volume);
Equity Law & Criminal Docket, vol. 1, 1886-1893 (1 volume);
General Index to Register and Circuit Court Docket, 1917-1959 (.15 cu.ft.);
[General Index to Register and Circuit Court Docket-no binding], 1917-1959 (.15 cu.ft.);
Law Docket, 1894-1909 (1 volume);
Law Register [with index], vol. A, 1885-1893 (1 volume);
Record of Trials, vol. 1, 1895-1908 (1 volume);
Register and Circuit Court Docket, 1913-1927 (1 volume); 1939-1954 (.15 cu.ft.);
Register of Actions and Circuit Court Docket, 1909-1922 (1 volume);
Register of Actions [with index], vol. 2-3, 1893-1911 (2 volumes);
Transfer Circuit Court Docket, 1921-1972 (4 volumes).

 

Circuit Court Journals

1885-1983

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Gilliam County Courthouse, Clerk's Vault:
Circuit Court Journals, vol. A-Z, 1885-1983 (2.50 feet of aperture cards);
Circuit Court Journal, vol. R-W, 1948-1976 (6 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
Circuit Court Journal, vol. A-Q, 1885-1948 (17 volumes);
Circuit Ct. Micro [Court Journals], vol. A-Z, 1885-1983 (2.50 feet of aperture cards);
Index to Circuit Court Journals, vol. 1, 1885-ca.1919 (1 volume).

 

Clerk and Recorder Miscellaneous Recordings

1871-1965

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents filed include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, types of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Gilliam County Courthouse, Clerk's Vault:
Miscellaneous Record [with index], vol. A-E, 1871-1965 (5 volumes);
Misc. Items [Miscellaneous Filed Records], 1950-1956 (.10 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
Index to Miscellaneous Files, vol. 1, 1888-1902 (1 volume).

 

Corner Survey Records

1928-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

The Surveyor Field Notes and Plats record series contains additional information related to corner surveys.

Records at the Gilliam County Courthouse, Clerk's Vault:
Restored Government Corners, vol. 1, 1928-1933, 1997-present (1 volume).

 

Coroner and Inquest Records

1904-1957

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Records at the Gilliam County Courthouse, Clerk's Vault:
Coroner's Investigations [Records], 1952-1957 (.10 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
Coroner Records [Reports and Inquest Records-trifolded], 1904-1938 (.25 cu.ft.).

 

County Budgets

1914-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Records at the Gilliam County Courthouse, Clerk's Vault:
[Budget Statement-Gilliam County], 1938-1969 (1 volume).

Records at the Gilliam County Courthouse, Clerk's Office:
Gilliam County Adopted Budget, 1992-2004 (.40 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
Summary of Expenses Gilliam County [includes budget information], 1914-1930 (1 volume).

 

County Commissioners Administrative Journals

1885-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Records at the Gilliam County Courthouse, Clerk's Vault:
Clerk's Receipt for Papers [Administrative and Judicial Register-registers county court, probate, and circuit court actions], vol. 1, 1903-1969 (1 volume);
County Commissioners Journal, vol. E-M, 1905-present (9 volumes).

Records at the Gilliam County Courthouse, County Judge's Office:
[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 2006-present (4 cu.ft.).

Records at the Gilliam County Courthouse, County Court Office Supply Room:
[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 2005 (1 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
Admin [Miscellaneous County Court Administrative Files-includes some road petitions, applications for relief, claims, and related records-trifolded], 1915-1916 (.10 cu.ft.); 1921-1925 (1.25 cu.ft.);
Commissioner's Docket [Administrative], 1888-1889 (1 volume); vol. 1-9, 1893-1959 (9 volumes);
County Commissioners Docket [Administrative], 1890-1891 (1 volume);
County Commissioners Journal, vol. A-D, 1885-1905 (4 volumes);
[County Court Administrative and Judicial Register and Journal], 1885 (1 volume);
[County Court Docket-Administrative], 1886-1888 (1 volume);
[County Court for County Business-Journal and Docket], 1885 (1 volume);
County Court Meeting Files [includes minutes, resolutions, correspondence, attachments, and related records], 1996-2004 (6 cu.ft.);
[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 1992-1995 (2.50 cu.ft.);
Court Docket [Commissioners Administrative], 1892 (1 volume);
Index to Commissioners Minutes, vol. 1, 1885-1925 (1 volume);
Misc. Keep [Miscellaneous County Court Records-includes road petitions, farm name registration applications, foreclosure, probate, and related records], ca.1885-ca.1939 (.80 cu.ft.).

Records at the Gilliam County Web Site:
Minutes of County Court Meetings [PDF], 2011-present (Internet).

 

County Commissioners Orders, Ordinances, and Resolutions

1947-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Records at the Gilliam County Courthouse, Clerk's Vault:
County Court Resolutions, 1983-present (3 binders);
Gilliam County Court Orders; Miscellaneous [with index], 1983-present (1 binder);
Gilliam County Court Ordinances [includes amendments to comprehensive plan and zoning ordinances-with index], 1983-present (1 binder).

Records at the Gilliam County Courthouse, County Judge's Office:
[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 2006-present (4 cu.ft.).

Records at the Gilliam County Courthouse, County Court Office Supply Room:
[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 2005 (1 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
Codified Zoning Ordinance [Gilliam County Zoning and Land Development Ordinance], 1947-2005 (.20 cu.ft.);
County Court Meeting Files [includes minutes, resolutions, correspondence, attachments, and related records], 1996-2004 (6 cu.ft.);
[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 1992-1995 (2.50 cu.ft.).

 

County Comprehensive Plans

1961-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Records at the Gilliam County Courthouse, Clerk's Vault:
Gilliam County Court Ordinances [includes amendments to comprehensive plan and zoning ordinances-with index], 1983-present (1 binder);
Planning and Zoning Maps [includes comprehensive plan and zoning information], 1976 (4 aperture cards);
[Zoning Map Comprehensive Plan Map], 1976 (1 sheet of microfilm jacket).

Records at the Gilliam County Courthouse, Lower Vault:
Comp Plan Map [Comprehensive-rolled], 1961 (1 map);
Existing Land Use Map [Comprehensive Plan-rolled], 1961 (1 map);
Planning [Records-includes comprehensive plan update], 1977-1979 (.20 cu.ft.).

Records at the Gilliam County Courthouse, Planning Department Office:
[Comprehensive Plan Amended], 1977-1987 (.10 cu.ft.);
Comprehensive Plan Amendments, ca.1996-present (.35 cu.ft.);
[Comprehensive Plan for Land Use], 1969 (1 volume);
[Comprehensive Plan-Gilliam County], 1977 (1 binder);
[Gilliam County Comprehensive Land Use Plan and Zoning Code], 1973-2000 (1 volume).

 

County Court Case Files

1885-1941

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Gilliam County Courthouse, Lower Vault:
[Circuit and County Court Documents], 1904-1907 (.05 cu.ft.);
Misc. Keep [Miscellaneous County Court Records-includes road petitions, farm name registration applications, foreclosure, probate, and related records], ca.1885-ca.1939 (.80 cu.ft.);
Proceedings [County Court Judicial Case Files], 1895-1941 (1.50 cu.ft.).

 

County Court Judicial Journals

1885-1928

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Gilliam County Courthouse, Lower Vault:
[County Court Administrative and Judicial Register and Journal], 1885 (1 volume);
County Court Docket [Judicial], vol. 2, 1905-1928 (1 volume);
County Court Journal [Judicial-with index], vol. A, 1885-1908 (1 volume);
[County Court Judicial Docket], 1885-1887 (1 volume);
County Court Law Docket, 1887-1904 (1 volume);
[County Court Probate and Law Journal-includes mental commitment information], 1885 (1 volume).

 

County Fair Records

1908-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Records at the Gilliam County Fairgrounds, Fair Office:
[Fair Board Minutes], 2004-2005 (.10 cu.ft.);
Gilliam County Fair [Book], 2000-present (9 volumes);
Minutes & Financial Reports [Gilliam County Fair], 1984-1999 (2 binders);
Minutes [Fair Board], 2007-present (1 binder);
Premium List Gilliam County Fair [title varies], 1908 (1 volume).

 

County Officials Reports

1889-1970

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Gilliam County Courthouse, Clerk's Vault:
Annual Reports, 1956-1970 (.10 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
County Agent Reports [Annual-Extension Agent], 1937-1964 (.75 cu.ft.);
[Semi-Annual Reports-Clerk-trifolded], 1901-1956 (.20 cu.ft.);
[Semi-Annual Statements-Clerk, Treasurer, Sheriff-trifolded], 1889-1903 (.15 cu.ft.).

 

Death Records

1912-1933

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Oregon State Archives:
Record of Births and Deaths [Oregon Health Division], 1915-1930 (1 volume); 1915-1933 (1 volume);
Record of Deaths [Oregon Health Division], 1912-1915 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
Record of Deaths, vol. 1, 1914 (1 volume).

 

Deeds and Indexes

1874-[ongoing]

Series documents the ownership of land. Series includes deeds, land sales contracts, quit claim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Deeds filed since 1995 are searchable on a public access computer in the clerk's office.

Records at the Gilliam County Courthouse, Clerk's Vault:
County Deeds and Titles [county owned lands], 1957-present (.10 cu.ft.);
Deed Record, vol. A-Z, 27-58, 1874-1976 (58 volumes);
Deeds, vol. 59-67, 1976-1991 (32 inches of aperture cards); vol. 59-75, 1976-present (10 inches of microfilm jackets);
Index to Deeds-Grantee [title varies], 1874-1994 (4 volumes);
Index to Deeds-Grantor [title varies], 1874-1994 ( 3 volumes);
Index to Deeds [U.S. Patents], 1894-1925 (1 volume).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Deeds], vol. 59-73, 1976-present (9 inches of microfiche); [Deeds], vol. 59-73, 1976-present (9 inches of microfilm jackets).

Records at the Gilliam County Courthouse, Lower Vault:
[Mortgage and Deed Records-includes mortgage satisfactions, mortgage releases, warranty deeds, and quit claim deeds-trifolded], ca.1885-ca.1930 (2 cu.ft.).

Delayed Birth Records

1884-1941

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Circuit court journals include references to delayed births beginning in the early 1940s (Circuit Court Journals).

Records at the Gilliam County Courthouse, Clerk's Vault:
Delayed Birth Certificate [includes births from ca.1884-1918], 1939-1941 (.20 cu.ft.).

 

Election Poll Books

1900-1914

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Gilliam County Courthouse, Lower Vault:
General Register [Elections], 1912 (1 volume);
Official Register of Electors, 1900 (1 volume); 1902 (1 volume); 1904 (1 volume); 1906 (1 volume); 1908 (1 volume); 1914 (1 volume);
Precinct Register [includes various precincts], 1914 (13 volumes).

 

Election Voting Abstracts

1908-1960

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Gilliam County Courthouse, Clerk's Vault:
Election Record, vol. 3, 1948-1960 (1 volume);
Record of Elections, vol. 2, 1924-1948 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
Record of Elections, vol. 1, 1908-1924 (1 volume).

 

Farm Name Registration Records

1885-1939

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Gilliam County Courthouse, Lower Vault:
Misc. Keep [Miscellaneous County Court Records-includes road petitions, farm name registration applications, foreclosure, probate, and related records], ca.1885-ca.1939 (.80 cu.ft.);
Register of Farm Names, vol. 1, 1911-1916 (1 volume). 

 

Federal Land Grant Records

1864-1957

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Records at the Gilliam County Courthouse, Clerk's Vault:
Deed Record Patents [patent information also is included in other deed record volumes], vol. T-U, 1908-1925 (2 volumes);
[Federal Land Patent Listing], 1894-1920 (.10 cu.ft.);
Index to Deeds [U.S. Patents], 1894-1925 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
Homestead [Certificates and U.S. Patents-trifolded], 1887-1908 (.35 cu.ft.);
[Homestead Receipts], 1871-1906 (.10 cu.ft.);
Homesteads [Certificates and U.S. Patents-trifolded], 1887-1921 (.35 cu.ft.).

Records at a Related Web Site:
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site).

 

Foreclosure Records

1885-1939

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Gilliam County Courthouse, Lower Vault:
Certificates of Delinquency Issued to the County, 1915-1927 (1 volume);
Delinquent Tax Sales Record [Sheriff], 1893-1910 (1 volume);
Misc. Keep [Miscellaneous County Court Records-includes road petitions, farm name registration applications, foreclosure, probate, and related records], ca.1885-ca.1939 (.80 cu.ft.);
Record Tax Sales, vol. A, 1886-1890 (1 volume);
[Sheriff's Certificate of Sale of Real Est. on Foreclosure-trifolded], 1886-ca.1920 (.15 cu.ft.);
[Tax Sale Certificates-trifolded], 1890-1906 (.10 cu.ft.).

 

Health and Human Services Records

1994-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Gilliam County shared mental health, developmental disabilities, and alcohol and drug abuse programs with Wasco, Sherman, and Hood River Counties until July 2008. Community Counseling Solutions (formerly Behavioral Health Services) now provides mental health services. The Gilliam County Court considers public health related issues as needed. The county has no separate public health advisory board.

Records at the Gilliam County Courthouse, Commission on Children and Families Office:
CCF Minutes [Commission on Children and Families], 2008-present (1 binder);
CCF Minutes Notebook [Commission on Children and Families-includes related records], 2005-2006 (1 binder);
[Commission on Children and Families-includes related records], 2002-present (.50 cu.ft.);
Commission on Children and Families Meeting Minutes Notebook [includes related records], 2004-2005 (1 binder); 2006-2007 (1 binder).

Records at the Mid-Columbia Center for Living Administrative Office (The Dalles):
Quadra-County Mental Health Board [Meeting Records-includes minutes, exhibits, and related records], 1996-2008 (14 binders);
[Quadra-County Mental Health Board Minutes-served Wasco, Hood River, Gilliam, and Sherman Counties], 1994-1995 (.20 cu.ft.).

 

Insane Commitment Records

1885-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Insane commitment records are also documented in the probate registers, journal, and case files. See the appropriate probate record series in this inventory.

Records at the Gilliam County Courthouse, Clerk's Vault:
Commitments [Insane], 1956-1961 (.10 cu.ft.);
Misc Items [includes mental examination and commitment records-trifolded], 1950-1956 (.05 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
[County Court Probate and Law Journal-includes mental commitment information], 1885 (1 volume);
[Insane Commitment Case Files], 1885-1903 (.20 cu.ft.);
Journal of Insane Commitments, vol. 1, 1888-1901 (1 volume);
Record of Insane [with index], vol. 2, 1901-1929 (1 volume).

Records at the Gilliam County Courthouse, Trial Clerk's Office:
[Mental Case Files], 1989-present (.25 cu.ft.).

 

Judgment and Execution Records

1885-1921

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgments; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books.

Records at the Gilliam County Courthouse, Lower Vault:
Execution Docket Circuit Court, 1885-1891 (1 volume);
Execution Docket [with index], 1888-1899 (1 volume); vol. 2, 1898-1921 (1 volume);
Judgment Docket, vol. A-C, 1885-1902 (3 volumes);
Judgment Lien Docket County Court, vol. A, 1903-1921 (1 volume);
Judgment Lien Docket, vol. D, 1902-1920 (1 volume).

 

Justice Court Case Files

1885-1909

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Gilliam County Courthouse, Lower Vault:
City of Condon Recorders Court Case Files [Ex-officio Justice of the Peace], 1905-1909 (.30 cu.ft.);
Justice Court Records Historical Save [Justice Transcripts-trifolded], 1885-1905 (.40 cu.ft.).

 

Justice Court Dockets

1859-1944

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Gilliam County Courthouse, Lower Vault:
[Justice Court Docket-Arlington Precinct], 1902-1904 (1 volume);
Justice Docket [Arlington Precinct-with index], 1908-1925 (1 volume); 1924-1928 (1 volume); 1928-1931 (1 volume); 1931-1934 (1 volume); 1934-1935 (1 volume); 1935-1936 (1 volume); 1937-1940 (1 volume); 1940-1944 (1 volume);
Justice Docket [Condon Precinct], 1899-1901 (1 volume);
Justice Docket [Condon Precinct-with index], 1919-1924 (1 volume); 1930-1937 (1 volume); 1938-1939 (1 volume); 1939-1944 (1 volume);
Justice Docket [East Condon Precinct], 1912-1918 (1 volume);
[Justice Docket-Idea Precinct], 1887-1891 (1 volume).

Records at the Oregon Historical Society:
Mss. 129 Justice of the Peace Records [Lonerock-Linus Darling], 1859-1906 (4 volumes, .20 cu.ft.).

 

Land Subdivision Records

1885-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned. The planning and budget office does not maintain subdivision or major partition case files.

Subdivision plats dating to circa 1885 are in the Deed Record (Deeds and Indexes).

Records at the Gilliam County Courthouse, Clerk's Vault:
Gilliam County Surveyor Land Partition Index [includes land partition indexes by partition number and township and range], 1993-present (1 binder);
Land Partition [Plats], 1996-present (ca.100 sheets);
[Partition Plats], 1996-1997 (2 sheets of microfilm jackets);
Partition Plats [includes four subdivision plats], 1993-present (.40 cu.ft.);
Plat Cabinet A [Subdivision, Partition, and Miscellaneous Maps-includes partitions beginning in 1993-with index], 1885-present (ca.150 plats);
[Plats-Subdivision], no. 1-32, ca.1885-ca.1978 (8 sheets of microfilm jackets);
Plats [Town and Subdivision], no. 1-32, ca.1885-ca.1978 (.50 inches of aperture cards);
Sub Division [Plats], 1997, 2005 (4 sheets of microfiche).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Partition Plats], 1996-1997 (2 sheets of microfiche);
[Plats-Town and Subdivision], no. 1-32, ca.1885-ca.1978 (8 sheets of microfiche).

Records at the Gilliam County Courthouse, Planning Department Office:
CRON Files [Planning Department Land Use Action Case Files-includes documents related to zoning permits, partitions, conditional uses, and related actions], 2008-present (1 binder);
[Major and Minor Partition Case Files], 1993-present (1.75 cu.ft.);
[Subdivision Case Files-Jones Canyon-Commercial Utility Subdivision], 2005 (.05 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault:
Codified Zoning Ordinance [Gilliam County Zoning and Land Development Ordinance], 1947-2005 (.20 cu.ft.);
CRON Files [Planning Department Land Use Action Case Files-includes documents related to zoning permits, partitions, conditional uses, and related actions], 2005-2007 (1 cu.ft.); 2008 (1 binder);
Record of Town Plats [includes only the International Order of Odd Fellows (IOOF) cemetery], 1913 (1 volume).

Records at the Gilliam County Courthouse, Assessor's Office:
[Town Plat Book-corduroy cover], n.d. (1 volume).

 

Land Title Registers

1882-1949

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in the Deeds and Indexes series.

Records at the Gilliam County Courthouse, Clerk's Vault:
[Lot Index of Recorded Lands], 1885-ca.1948 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
[Land Ownership Plat Book], ca.1905-ca.1915 (1 volume);
Lot Index of Recorded Lands in Gilliam County, Oregon, 1885-1949 (1 volume);
Present Ownership [Land Register], 1882-1906 (1 volume);
[Road and School District Boundary Atlas-includes land ownership notations], ca.1895 (1 volume);
Township Plat Book, n.d. (1 volume);
[Township Plat Book], n.d. (2 volumes).

Records at the Gilliam County Depot Museum Complex, Warehouse:
Plat Book, n.d. (1 volume);
Township Plat Book, n.d. (1 volume).

 

Maps, Plans, and Drawings

1885-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Gilliam County Courthouse, Clerk's Vault:
Courthouse Original Plans, 1955 (ca.40 drawings);
Gilliam County Courthouse Blueprints & Remodel Prints, ca.1977-1995 (1 cu.ft.);
[Miscellaneous Maps and Plans-includes special district boundaries, electric facilities service areas, irrigation project, Bureau of Land Management, oil lease, 1990 census, city of Condon, Arlington relocation, Arlington sewer and water system], ca.1921-ca.1993 (ca.150 maps and drawings);
Plat Cabinet A [Subdivision, Partition, and Miscellaneous Maps-includes partitions beginning in 1993-with index], 1885-present (ca.150 plats).

Records at the Gilliam County Courthouse, Assessor's Office:
[Current Assessor's Plats], ca.1990-present (2 volumes);
[Miscellaneous Maps-includes city, assessment code change, topography, Columbia River navigation, school district, railroad, land use classes, and other topics], ca.1960-present (ca.50 maps);
[Soil Class Maps], ca.1961-1966 (ca.200 maps);
[Soil Class Plat Book], 1985-present (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
[Metsker's Atlas of Gilliam County Oregon-annotated-in plywood binder], 1934-1939 (1 volume);
[Miscellaneous Maps and Plans [includes county courthouse, railroad, Condon Airport, proposed Mid-Columbia PUD, Condon High School, school district boundaries], 1909-ca.1981 (ca.100 maps and drawings);
Plans Shutler Station Industrial Park, Blending Plant/Manufacturing Plant, Wheat Lab [Plans-rolled], 2005-2006 (2 cu.ft.);
Plat Book [Assessment], vol. 2, 1899 (1 volume);
[Road and School District Boundary Atlas-includes land ownership notations], ca.1895 (1 volume).

Records at the Gilliam County Depot Museum Complex, Warehouse:
Metsker's Atlas of Gilliam County Oregon, 1934 (1 volume).

Records at the Gilliam County Depot Museum Complex, Museum Office Closet:
Metsker's Atlas of Gilliam County Oregon, 1934 (1 volume).

Records at a Related Web Site:
Tax Assessment GIS Maps [select county], n.d.-present (Internet).

 

Marks and Brands Records

1860-1915

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Gilliam County Courthouse, Lower Vault:
Index to Brands, vol. 1, 1893-1915 (1 volume);
Marks and Brands [with index], vol. A, 1860-1905 (1 volume);
Misc. Keep [Recorded Brands-Livestock], 1885-1902 (.10 cu.ft.);
Record Stock Brands, vol. B, 1893-1915 (1 volume).

 

Marriage Records

1885-[ongoing]

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906, marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Gilliam County Courthouse, Clerk's Vault:
[Certificate of Marriage], 1920-1928 (1 volume);
Gilliam County Marriage Records [indexes volumes 4-5], 1950-present (1 binder);
Marriage Certificates, 1885-1960 (1.40 cu.ft.);
Marriage Record [with index], vol. A, 2-4, 1885-1984 (4 volumes).

 

Medical Profession Registration Records

1887-1965

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Gilliam County Courthouse, Lower Vault:
Optometry Record [with index], vol. 1, 1905-1957 (1 volume);
Physicians & Surgeons Register & Record [with index], vol. 1, 1887-1961 (1 volume);
Physician's License Register [includes registered nurses], vol. 1, 1895-1965 (1 volume);
Record of Dentists Certificates [with index], vol. 1, 1898-1934 (1 volume).

 

Military Records

1886-[ongoing]

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Military discharge records created before 1945 may be found in the clerk's Miscellaneous Record (Clerk and Recorder Miscellaneous Recordings).

Records at the Gilliam County Courthouse, Clerk's Vault:
[Discharge Papers-Military], no. 129-162, 1992-present (18 sheets of microfilm jackets);
Military Record, 1889-1897 (1 volume);
U.S. Service Discharge Record [with index], vol. 1-3, 1945-1989 (3 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
Military Roll, 1886-1888 (1 volume).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Discharges-Military], 1992-present (18 sheets of microfiche).

 

Mining Records

1871-2000

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Records at the Gilliam County Courthouse, Clerk's Vault:
[Bureau of Land Management Survey Microfilm-includes surveys and field notes related to U.S. surveys, mining, homesteads, and miscellaneous actions], n.d. (5 inches of microfiche);
Miscellaneous Record [includes mining claims-with index], vol. A-G, 1871-1980 (7 volumes);
[Miscellaneous-Record-includes some mining claims], vol. H, 1980-2000 (1 inch of microfilm jackets);
Miscellaneous Records [partial volume-includes some mining claims], vol. H, 1980-1991 (4 inches of aperture cards).

Records at the Gilliam County Courthouse, Lower Vault:
Index to Miscellaneous Files [also indexes mining claims], vol. 1, 1888-1902 (1 volume);
[Pueblo Mining Company Board of Directors Minutes-includes related records-in lower cabinet-black binder], 1924-1929 (1 binder).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Miscellaneous-Clerk's Record-includes some mining claims], vol. H, 1980-2000 (1.50 inches of microfiche).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1874-[ongoing]

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Mortgages filed since 1995 are searchable on a public access computer in the clerk's office.

Records at the Gilliam County Courthouse, Clerk's Vault:
Index to Mortgages-Mortgagee, vol. 2-4, ca.1910-1994 (3 volumes);
Index to Mortgages-Mortgagor, vol. 2-4, ca.1910-1994 (3 volumes);
[Mortgage Index Ledger], 1935-1955 (1 volume);
Mortgage Record, vol. F-Z, 1-16, 1896-1976 (37 volumes);
Mortgages, vol. 17-20, 1976-1991 (19 inches of aperture cards);
[Mortgages], vol. 17-26, 1976-present (8 inches of microfilm jackets).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Mortgages], vol. 17-26, 1976-present (6 inches of microfiche).

Records at the Gilliam County Courthouse, Lower Vault:
Abstract of Unsatisfied Instruments of Writing, vol. 1-2, 1890-1891 (2 volumes);
Index to Mortgages-Mortgagee, 1882-ca.1910 (1 volume);
Index to Mortgages-Mortgagor, 1882-ca.1910 (1 volume);
[Mortgage and Deed Records-includes mortgage satisfactions, mortgage releases, warranty deeds, and quit claim deeds-trifolded], ca.1885-ca.1930 (2 cu.ft.);
Mortgage Record, vol. A-E, 1874-1896 (5 volumes).

 

Naturalization Certificates

1885-1928

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Gilliam County Courthouse, Lower Vault:
Certificate of Naturalization [Stub Book], 1908-1928 (7 volumes);
Index to Declarations & Citizens Papers, vol. 1, 1885-1927 (1 volume);
Naturaliza'n Proceedings [Register-includes declarations of intentions, petitions, and certificates-with index], 1906-1928 (1 volume);
Record of Certificates of Citizenship [with index], vol. 1, 1903-1906 (1 volume).

 

Naturalization Declarations of Intention

1885-1960

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Gilliam County Courthouse, Clerk's Vault:
Record Declaration of Intention, vol. A, 1885-1906 (1 volume);
Record of Declaration of Intention [with index], vol. 1, 1906-1915 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault:
[Declaration of Intention-with index], 1933-1960 (1 volume);
Index to Declarations & Citizens Papers, vol. 1, 1885-1927 (1 volume);
Naturaliza'n Proceedings [Register-includes declarations of intentions, petitions, and certificates-with index], 1906-1928 (1 volume);
Record of Declaration of Intention [with index], vol. 2, 1915-1928 (1 volume).

 

Naturalization Petitions and Orders

1885-1960

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Gilliam County Courthouse, Clerk's Vault:
Petition and Record [with index], vol. 1-2, 1908-1928 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
[Citizenship Petitions Granted-Record], 1930-1960, (1 volume);
Index to Declarations & Citizens Papers, vol. 1, 1885-1927 (1 volume);
Naturaliza'n Proceedings [Register-includes declarations of intentions, petitions, and certificates-with index], 1906-1928 (1 volume);
Petitions for Naturalization [Record-with index], 1927-1960 (1 volume);
Record Naturalization [Petition and Orders], 1885-1889 (1 volume).

 

Pension and Relief Records

1915-1935

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Gilliam County Courthouse, Lower Vault:
Admin [Miscellaneous County Court Administrative Files-includes some road petitions, applications for relief, claims, and related records-trifolded], 1915-1916 (.10 cu.ft.); 1921-1925 (1.25 cu.ft.);
[Old Age Pensions-Applications-trifolded], 1933-1935 (.35 cu.ft.).

 

Planning Commission Minutes

1978-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Gilliam County Courthouse, Lower Vault:
Planning Department Files [includes planning commission minutes], 1987-2001 (.20 cu.ft.);
Planning [Records-includes planning commission minutes], 1978-1985 (.15 cu.ft.).

Records at the Gilliam County Courthouse, Planning Department Office:
[Planning Commission Minutes], 2003-present (.35 cu.ft.).

 

Prisoner Registers

1925-1976

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statue 192.496(3).

Records at the Gilliam County Courthouse, Lower Vault:
Jail Record Gilliam County, 1925-1976 (1 volume).

 

Probate Case Files

1885-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Records at the Gilliam County Courthouse, Clerk's Vault:
Clerk's Receipt for Papers [Administrative and Judicial Register-registers county court, probate, and circuit court actions], vol. 1, 1903-1969 (1 volume);
Probate [Case Files-includes small estate case files since 1973], no. 981-1632, 1955-present (20 cu.ft.);
Probate Register [also indexes case files], vol. 1-2, 1885-present (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
[Miscellaneous Circuit Court and Probate Records-includes exhibits, transcripts, and related records-in lower cabinet], ca.1902-ca.1939 (1.20 cu.ft.);
Misc. Keep [Miscellaneous County Court Records-includes road petitions, farm name registration applications, foreclosure, probate, and related records], ca.1885-ca.1939 (.80 cu.ft.);
Probate [Case Files], no. 732-980, 1942-1955 (5 cu.ft.);
Probate Cases [Case Files-trifolded], no. 1-606, 1886-1935 (13 cu.ft.);
Probate Files [Case], no. 607-731, 1935-1942 (2.50 cu.ft.);
Transcript of Testimony in the Matter of the Estate of Jesse O. Lewis, 1919 (1 volume).

 

Probate Estate Records

1903-1926

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Gilliam County Courthouse, Lower Vault:
Record of Estates, 1903-1926 (1 volume).

 

Probate Registers

1884-[ongoing]

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Records at the Gilliam County Courthouse, Clerk's Vault:
Probate Journal, vol. A-B, 1885-1909 (2 volumes); vol. D-M, 1918-1982 (10 volumes); vol. D-N, 1918-1991 (7 inches of aperture cards);
[Probate Journal], vol. D-N, 1918-ca.1998 (2 inches of microfilm jackets);
Probate Orders Vacation, vol. B-C, 1901-1920 (2 volumes);
Probate Register [with index], vol. 1-2, 1885-present (2 volumes).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Probate Journal], vol. D-N, 1918-1995 (2 inches of microfiche).

Records at the Gilliam County Courthouse, Lower Vault:
Account and Distribution [Probate Register], 1885-ca.1887 (1 volume);
[County Court Probate and Law Journal-includes mental commitment information], 1885 (1 volume);
Index to Probate Court Journals, vol. 1, n.d. (1 volume);
Order Book Probate, vol. A, 1885-1901 (1 volume);
[Probate Court Register], 1885 (1 volume);
Probate Docket, 1891-1907 (2 volumes);
[Probate Docket], 1885-1888 (1 volume);
Probate Receiving and Distributing Register [with index], vol. 1, 1884-1894 (1 volume).

 

Road and Bridge Records

1866-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records created before 1885 document the Gilliam County area when it was part of Wasco County.

Records at the Gilliam County Courthouse, Clerk's Vault:
Gilliam County Surveyor Survey Index [includes survey index by survey number and township and range as well as road easement survey information], 1907-present (1 binder);
[Miscellaneous Road Maps-includes road sections and general highway], ca.1921-ca.1976 (ca.50 maps);
Record of Roads [includes surveys, field notes, road viewers reports, petitions, and related information], vol. A-B, 1876-1902 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
Admin [Miscellaneous County Court Administrative Files-includes some road petitions, applications for relief, claims, and related records-trifolded], 1915-1916 (.10 cu.ft.); 1921-1925 (1.25 cu.ft.);
County Road Petitions/Surveys [includes right of way deeds and related records], no. 2-128, 1885-ca.1910 (2.10 cu.ft.);
[Gilliam County Roads from Journal-Wasco County Road Record for Gilliam County Area-includes surveys], 1866-1885 (1 volume);
Market Road Petitions, 1921-1923 (.05 cu.ft.);
[Miscellaneous Road Maps and Plans-includes county wagon road, highway, bridge, market roads], 1907-1960 (ca.100 maps and drawings);
Misc. Keep [Miscellaneous County Court Records-includes road petitions, farm name registration applications, foreclosure, probate, and related records], ca.1885-ca.1939 (.80 cu.ft.);
[Road and School District Boundary Atlas-includes land ownership notations], ca.1895 (1 volume);
Road Districts [Boundary Descriptions-with index], 1891 (1 volume);
Road Petitions, ca.1885-ca.1923 (1 cu.ft.);
Road Register and Index to County Road Book, 1925-1927 (1 volume).

Records at the Gilliam County Courthouse, Planning Department Office:
[Road Vacation Records], 1969-1990 (.20 cu.ft.).

Records at the Gilliam County Courthouse, Assessor's Office:
[Miscellaneous Road Maps-includes highway strip maps], 1925-2004 (ca.30 maps).

 

Road Maps and Survey Notes

1866-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Records created before 1885 document the Gilliam County area when it was part of Wasco County. The Surveyor Field Notes and Plats record series contains additional information related to road surveys.

Records at the Gilliam County Courthouse, Clerk's Vault:
Gilliam County Surveyor Survey Index [includes survey index by survey number and township and range as well as road easement survey information], 1907-present (1 binder);
Map of Survey [Mylar-includes road surveys], no. 25-260, 1930-present (ca.500 sheets);
[Miscellaneous Road Maps-includes road sections and general highway], ca.1921-ca.1976 (ca.50 maps);
Record Maps of Surveys [Paper-includes road surveys], no. 25-260, 1930-present (1.50 cu.ft.);
Record of Roads [includes surveys, field notes, road viewers reports, petitions, and related information], vol. A-B, 1876-1902 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
County Road Petitions/Surveys [includes right of way deeds and related records], no. 2-128, 1885-ca.1910 (2.10 cu.ft.);
County Roads Inventory [Maps-rolled], 1988 (5 maps);
[Gilliam County Roads from Journal-Wasco County Road Record for Gilliam County Area-includes surveys], 1866-1885 (1 volume);
Hwy 19 Condon to Arlington [Highway Strip Map-rolled], ca.1930 (1 map).

Records at the Gilliam County Courthouse, Assessor's Office:
[Miscellaneous Road Maps-includes highway strip maps], 1925-2004 (ca.30 maps).

 

School District Records

1888-1970

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; student census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Gilliam County Courthouse, Lower Vault:
District Clerk's Book of Records [District No. 19], 1903-1910 (1 volume);
District Clerk's Book of Records [District No. 31-Trailfork], 1892-1903 (1 volume);
District Clerk's Book of Records [District No. 33-Quinn], 1888-1890 (1 volume); 1891-1892 (1 volume); 1893-1896 (1 volume); 1896-1898 (1 volume); 1898-1902 (1 volume); 1910-1915 (1 volume);
Lonerock [District Clerk's Record Book-District No. 29], 1949-1960 (1 volume);
Lonerock [Oregon School Register and Record Book-District No. 29J], 1955-1960 (1 volume);
Mayville [Oregon School Register and Record Book-District No. 36], 1940-1952 (1 volume); 1950-1963 (1 volume);
Richmond [Oregon School Register and Record Book-District No. 23-Richmond], 1940-1955 (1 volume);
Old Lonerock School Records [includes loose school register and record book pages], 1915-1951 (.20 cu.ft.);
Oregon School Register and Record Book [District No. 3-County High Arlington], 1917-1921 (1 volume);
Oregon School Register and Record Book [District No. 9], 1897-1899 (1 volume); 1899-1900 (1 volume);
Oregon School Register and Record Book [District No. 19], 1900-1902 (1 volume); 1902-1905 (1 volume);
Oregon School Register and Record Book [District Nos. 22 and 27-Maley and Idea], 1932-1934 (1 volume);
Oregon School Register and Record Book [District No. 23-Richmond], 1922-1933 (1 volume); 1933-1938 (1 volume);
Oregon School Register and Record Book [District No. 31-Trailfork], 1889-1890 (1 volume); 1891-1893 (1 volume);
Oregon School Register and Record Book [District No. 33-Quinn], 1888-1889 (1 volume); 1890-1891 (1 volume); 1892-1895 (1 volume); 1894-1897 (1 volume); 1897-1899 (1 volume); 1899-1900 (1 volume); 1905-1908 (1 volume); 1916-1926 (1 volume); 1937-1939 (1 volume);
Oregon School Register and Record Book [GCHS-Gilliam County High School], 1926-1928 (1 volume).

Records at the Gilliam County Depot Museum Building, Museum Office Closet:
District Clerk's Record Book [District No. 6-Eight Mile School], 1917-1920 (1 volume); 1920-1923 (1 volume); 1923-1926 (1 volume); 1928-1929 (1 volume); 1930-1934 (1 volume);
District Clerk's Record Book [District No. 33-Quinn], 1925-1930 (1 volume);
Lonerock School Census, 1903-1907 (1 volume);
Oregon School Register and Record Book [District No. 17-Beecher Flat], 1890-1894 (1 volume);
Oregon School Register and Record Book [District No. 33-Quinn-Catherine Blakely], 1923 (1 volume); 1926-1934 (1 volume);
Oregon School Register and Record Book [District No. 33-Quinn-Mary Shaw], 1926-1934 (1 volume).

Records at the Gilliam County Depot Museum Complex, Warehouse:
District Clerk's Record Book [Arlington Grade School], 1951-1962 (.20 cu.ft.);
Eight Mile School Records [Miscellaneous Oregon School Register and Record Book and District Clerk's Record Book pages-District No. 6-Eight Mile School], 1932-1946 (.75 cu.ft.);
From Census to Meeting Min. [Miscellaneous School District Records-includes censuses, reports, budgets, notices, district clerk's record book pages and related records], ca.1943-ca.1967 (1 cu.ft.);
Ledger Sheets [District Clerk's Record Book-Condon and Arlington-mostly financial information], 1952-1961 (.40 cu.ft.);
[Old School Plans-Arlington School District No. 3 Plans and Specifications], 1914 (.10 cu.ft.);
[Oregon School Register and Record Book-Arlington], 1944-1963 (1 volume);
Register [Oregon School Register and Record Book-District No. 3-Arlington], 1952-1963 (1 volume);
Rock Creek School Dist. 7 [Oregon School Register and Record Book], 1940-1957 (1 volume);
Rock Creek [School Record-includes clerk's annual census report for district no. 7], 1956-1960 (1 volume);
School Records [District Clerk's Record Book-District No. 21], 1912-1915 (1 volume); 1921-1922 (1 volume);
School Records [District No. 1 to 54-includes annual reports, censuses, notices, and related records], ca.1902-1924 (.85 cu.ft.);
School Register [Oregon School Register and Record Book-Arlington Elementary], 1950-1963 (1 volume).

Records at the Gilliam County Depot Museum Complex, Brown School Building:
Oregon School Register and Record Book [Badger-District No. 37-Lottie Jones], 1904-1916 (1 volume).

Records at the Condon Elementary School, Records Storage Shipping Container:
Board Meeting Minutes [District Clerk's Record Book-District No. 25-Condon], 1930-1932 (1 volume); 1932-1933 (1 volume); 1940-1955 (1 volume); 1949-1962 (1 volume);
Grade School Registers [Clerk's Annual Census Report-District No. 25-Condon Grade School], 1945-1970 (.20 cu.ft.);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School], 1953-1954 (1 volume); 1963-1964 (1 volume); 1964-1965 (1 volume); 1965-1966 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Alma Kjersem], 1939-1945 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Alma O'Meara], 1952-1953 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Fides Welp], 1945-1948 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Margaret Larson], 19541-1952 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Miss Bradford and Miss Sweetwood], 1956-1957 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Miss Sweetwood and Mrs. Neel], 1957-1958 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Mrs. Fred Greiner and Mrs. Scott Neel], 1961-1962 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Mrs. Neel and Mrs. Ingram], 1962-1963 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Mrs. Neel and Mrs. Sweetwood], 1958-1959 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Roberta Greiner and Esther Bradford], 1955-1956 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Roberta McNamee and Esther Bradford], 1954-1955 (1 volume);
Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Rosella Lesselyoung], 1948-1951 (1 volume);
Grade School Registers [Oregon Teacher's Annual Report-District No. 25-Condon Grade School], 1952-1963 (.10 cu.ft.);
Grade School Registers [Teachers Monthly Reports-District No. 25-Condon Grade School], 1937-1940 (.10 cu.ft.); 1951 (.05 cu.ft.);
H.S. Registers [Oregon School Register and Record Book-District No. 25-Condon High School], 1957-1966 (.40 cu.ft.);
[School District Annual Reports-includes all districts], 1948-1970 (1 volume).

 

Superintendent of Schools Records

1888-1960

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

Records at the Gilliam County Courthouse, Lower Vault:
Gilliam County Census Reports [School Annual Reports-includes all districts], 1954-1960 (1 volume);
[Road and School District Boundary Atlas-includes land ownership information], ca.1895 (1 volume).

Records at the Condon Elementary School, Records Storage Shipping Container:
Annual Report [County School Superintendent], 1905 (1 volume);
County School Superintendent's Register and Record Book, 1888-1893 (6 volumes); 1895-1896 (2 volumes); 1898-1916 (22 volumes); 1920-1923 (1 volume).

 

Surveyor Field Notes and Plats

1882-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

Records at the Gilliam County Courthouse, Clerk's Vault:
[Bureau of Land Management Survey Microfilm-includes surveys and field notes related to U.S. surveys, mining, homesteads, and miscellaneous actions], n.d. (5 inches of microfiche);
Gilliam County Surveyor Survey Index [includes survey index by survey number and township and range as well as road easement survey information], 1907-present (1 binder);
Map of Survey [Mylar-includes road surveys], no. 25-260, 1930-present (ca.500 sheets);
Record Maps of Surveys [Paper-includes road surveys], no. 25-260, 1930-present (1.50 cu.ft.);
Record of Surveys [with index], vol. B, 1907-1933 (1 volume);
Surveys [Plats], no. 1-160, 1907-1984 (1.50 inches of aperture cards);
[Surveys-Plats], no. 1-160, 1907-1984 (30 sheets of microfilm jackets).

Records at the Gilliam County Courthouse, Clerk's Computer Room:
[Survey Records], no. 1-160, 1907-1984 (30 sheets of microfilm jackets).

Records at the Oregon Historical Society:
Mss. 129 [Survey Record], ca.1882-ca.1887 (1 volume).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1966-[ongoing]

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Records at the Gilliam County Courthouse, Assessor's Office:
Jackets Legal Cards [Tax Lot Cards-includes official record of description of real property-document transactions from ca.1885-present], ca.1966-present (2.50 cu.ft.).

 

Water Rights Records

1869-1990

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Records at the Gilliam County Courthouse, Clerk's Vault:
John Day River Drainage-Gilliam, Sherman, and Morrow Counties [Water Rights Records-includes abstracts, permit applications, certificates, and related records], 1869-ca.1990 (1 binder);
Rock Creek Water Control District No. 1 [Record-includes petitions and orders], 1964-1980 (1 volume);
Water Rights Certificate [with index], vol. 1-2, 1911-1985 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:
Findings and Order of Determination of the State Engineer [John Day River and Tributaries], 1930 (1 volume);
[Water Rights Appropriation Records], ca.1904-1910 (.10 cu.ft.).

 

Zoning Records

1947-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Records at the Gilliam County Courthouse, Clerk's Vault:
Gilliam County Court Ordinances; Orders; Miscellaneous [includes amendments to comprehensive plan and zoning ordinances-with index], 1983-present (1 binder);
Planning and Zoning Maps [includes comprehensive plan and zoning information], 1976 (4 aperture cards);
[Zoning Map Comprehensive Plan Map], 1976 (1 sheet of microfilm jacket).

Records at the Gilliam County Courthouse, Lower Vault:
Codified Zoning Ordinance [Gilliam County Zoning and Land Development Ordinance], 1947-2005 (.20 cu.ft.);
CRON Files [Planning Department Land Use Action Case Files-includes documents related to zoning permits, partitions, conditional uses, and related actions], 2005-2007 (1 cu.ft.); 2008 (1 binder);
Planning [Records-includes zoning permits], 1982-1984 (.50 cu.ft.);
Zone Amendments Through 1976 [Map-rolled], 1976 (1 map);
[Zoning Inset-Map-Condon Arlington areas-rolled], 1978 (1 map);
[Zoning Maps-rolled], 1978-1998 (5 maps).

Records at the Gilliam County Courthouse, Planning Department Office:
[Gilliam County Comprehensive Land Use Plan and Zoning Code], 1973-2000 (1 binder);
Gilliam County Zoning Ordinance, 2005 (1 binder);
Maps Zoning and Tax Lot, n.d. (1 binder);
[Zoning Ordinance], 1969 (1 volume);
Zoning Permits, 1985-present (1.25 cu.ft.).

Records at the Gilliam County Courthouse, Assessor's Office:
City of Arlington Zoning Map [rolled], 1960 (1 map).

Inventory by Gary Halvorson, Senior Archivist
Last Update: May 12, 2009

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