Transfer Microfilm to the Depository
Important requirements
To be eligible for transfer to
the Oregon State Archives, agency microfilm must comply with Oregon
Administrative Rule 166 Division 25. Deposit of
microfilm with the Archives Division indicates the agency’s agreement
to comply with these rules.
Microfilm with a retention of 100 years or greater must be polysulfide treated. Treatment may be coordinated pre-transfer by the agency or post-transfer through the Archives. If coordinated by the Archives, the agency will be billed for treatment costs.
Transfer instructions
Submit a request
to transfer microfilm form (PDF) to the Security
Copy Depository. Requests are accepted by fax, e-mail,
or regular mail. Archives staff will assign an accession number
and issue a transmittal form to be signed by the agency and
returned with the microfilm to the Archives. Do not send microfilm
prior to receiving a transmittal form.
Package and label the microfilm.
Send the microfilm. The requesting agency is responsible for transporting the microfilm to the State Archives. The Archives recommends using traceable shipping services such as UPS or USPS registered mail.
Printable instructions (PDF-3 pages)
For more information...
If you have
any questions or need more information, please contact:
Loren Wuest, Microfilm Technician
Phone: 503-378-5250
Fax: 503-378-4118
E-mail: loren.d.wuest@state.or.us
Form
Transfer microfilm to the depository (PDF)