Oregon Historical County Records Guide: Jefferson County Records Inventory

Oregon Historical County Records Guide

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Jefferson County Records Inventory - Scrollable Version

The following information is based on an August 2005 inventory:

Addresses and links to offices and repositories listed in the inventory:
Main Jefferson County Web site: http://www.co.jefferson.or.us/

Assessor's Office: 66 SE D St, Madras, OR 97741;
Best Care Treatment Services Office: 470 NE A St, Madras, OR 97741;
Clerk's Office and Records Room: 66 SE D St, Madras, OR 97741;
Commissioners' Office: 66 SE D St, Madras, OR 97741;
Commission on Children and Families Office: 715 SW 4th, Madras, OR 97741;
Community Development Department Offices: 85 SE D St, Madras, OR 97741;
County Fair Office: 430 SW Fairgrounds Rd, Madras, OR 97741;
Jefferson County Administration Building (All offices): 66 SE D St, Madras, OR 97741;
Jefferson County Courthouse (All offices): 75 SE C St, Madras, OR 97741;
Jefferson County Courthouse, Basement Archives: No public access. Contact the appropriate office (e.g., assessor, clerk, etc. - see listings);
Jefferson County Courthouse, Trial Court Basement Archives: No public access. Contact the trial court office;
Jefferson County Historical Society Museum: 34 SE D St, Madras, OR 97741;
Jefferson County Human Services Building: 715 SW 4th St, Madras, OR 97741;
Jefferson County Public Works Department Office and Vault: 715 SE Grizzly Road, Madras, OR 97741;
Jefferson County School District 509J Warehouse: No public access: Contact the school district office at: 445 SE Buff St, Madras, OR 97741;
Jefferson Education Service District (ESD) Office: 295 SE Buff St, Madras, OR 97741;
Public Health Department Office: 715 SW 4th St, Madras, OR 97741;
Oregon State Archives: 800 Summer St. NE, Salem, OR 97310;
Trial Court Office: Courthouse, 75 SE C St, Madras, OR 97741.

Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

Aerial Photographs

1938-1990

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Jefferson County Administration Building, Assessor's Office:
[Aerial Photographs], 1938 (ca.200 photographs);
Aerial Photos [with index], 1990 (ca.175 photographs).

Jefferson County Courthouse, Basement Archives:
[Aerial Photographs-in wooden cabinet], 1968 (ca.500 photographs);
Old Soil Survey Maps [Jefferson County-United States Geological Survey Orthophoto Quadrangle], 1976 (1 volume);
Soil Maps [Jefferson County-United States Geological Survey Orthophoto Quadrangle], n.d. (1 volume).

Jefferson County Public Works Department Office:
[Aerial Photographs], 1951 (ca.100 photographs); 1956 (ca.25 photographs); 1959 (8 photographs).

Jefferson County Public Works Department Office, Vault:
[Aerial Photographs], 1951 (ca.400 photographs); 1959 (ca.200 photographs); 1961 (ca.200 photographs).

Jefferson County Historical Society Museum:
Aerials Madras [Photographs-photocopies], 1944 (1 photograph); 1951 (1 photograph); 1956 (1 photograph); 1961 (1 photograph); 1968 (1 photograph); 1979 (1 photograph); 1985 (1 photograph).

Animal Bounty Records

1920-1955

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Jefferson County Administration Building, Clerk's Record Room:
Scalp Bounty [Record-Animal], 1920-1955 (1 volume).

Assessment and Tax Rolls

1910-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Jefferson County Administration Building, Assessor's Office:
Tax Roll, 2003-present (2 cu.ft.);
[Tax Roll], 1950-2003 (20 inches of microfiche).

Jefferson County Courthouse, Basement Archives:
[Assessment Roll, 1996-2000 (6 cu.ft.);
Tax Roll, 1989 (1 cu.ft.); 2001-2002 (4 cu.ft.).

Jefferson County Public Works Department Office, Vault:
Assessment and Tax Roll [title varies], 1914-1950 (125 volumes);
Delinquent Personal Assessment & Tax Roll, 1910-1913 (1 volume);
Delinquent Tax Roll, 1924-1938 (1 volume); 1932-1946 (1 volume);
[Jefferson County Tax Roll], 1993-1998 (3 inches of microfiche);
Real Property Cards [Tax Roll-partial], 1950-1958 (.40 cu.ft.);
Tax Roll Cards [Continuing Tax Roll], 1950-1984 (24 inches of microfiche);
Tax Roll Cards [Tax Roll-by individual year], 1985-1995 (3 inches of microfiche and microfilm jackets).

Assumed Business Names Registers

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Assumed business names were filed with the clerk's office as part of the Miscellaneous Record (Clerk and Recorder Miscellaneous Recordings).

Attachment Records

1911-1989

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Jefferson County Courthouse, Trial Court Basement Archives:
Certificates of Attachment Record [with index], vol. 1, 1911-1989 (1 volume);
Index to Certificate of Attachment, vol. 1, 1911-1989 (1 volume).

Birth Records

1886-1944

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature.

Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Jefferson County Administration Building, Clerk's Record Room:
[Birth VS-Vital Statistics Interfiled Certificates of Birth-most date from after 1920], 1886-1944 (.50 inch of aperture cards);
Index for Births and Deaths [includes births from 1886 to 1944 and deaths from 1921-1944], 1886-1944 (1 binder);
Record of Births, 1915-1916, 1924 (1 volume);
Record of Births and Deaths [includes births from 1886 to 1943 and deaths from 1916-1941-with index for deaths], 1886-1943 (1 volume).

Jefferson County Public Works Department Office, Vault:
[Birth VS-Vital Statistics Interfiled Certificates of Birth-most date from after 1920], 1886-1944 (.50 inch of aperture cards).

Census Records

1920-1930

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Jefferson County Public Works Department Office, Vault:
Misc. S.D. Percival [Federal Census for Jefferson County for the Year 1930-Summary of Population], 1930 (.05 cu.ft.).

Related Web site:
Federal Census Alphabetical List [Jefferson County], 1920 (US GenWeb Project).

Circuit Court Case Files

1910-1984

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Jefferson County Courthouse, Trial Court Office:
Index to Circuit Court Registers [and Case Files], vol. 1, 1915-1984 (1 volume).

Jefferson County Courthouse, Trial Court Basement Archives:
[Circuit Court Case Files], no. 1-9350, 1915-1983 (135 cu.ft.);
Circuit Court Master Index [to Registers and Case Files], 1915-1984 (1 reel of microfilm);
Index to Transcribed Crook County Circuit Court Case Files, 1910-1915 (.05 cu.ft.);
Transcribed Crook Co. [Circuit Court Case Files], 1910-1915 (2.70 cu.ft.).

Jefferson County Public Works Department Office, Vault:
Circuit, Justice, & County Court Records [includes a variety of case related records], 1915-1945 (2.50 cu.ft.);
Judges [Miscellaneous Circuit, Justice, and County Court Records], ca.1922-ca.1927 (.50 cu.ft.).

Circuit Court Dockets

1883-1984

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Jefferson County Courthouse, Trial Court Office:
Circuit Court Register, vol. 5, 1977-1981 (1 volume);
Index to Circuit Court Registers [and Case Files], vol. 1, 1915-1984 (1 volume).

Jefferson County Courthouse, Trial Court Basement Archives:
Circuit Court Master Index [to Registers and Case Files], 1915-1984 (1 reel of microfilm);
Circuit Court Register of Actions [with index], vol. 1-4, 1915-1977 (4 volumes); vol. 6, 1981-1984 (1 volume);
Circuit Court Register, vol. 1-6, 1915-1984 (3 reels of microfilm);
Trial Record [Circuit Court], vol. 3, 1980-1996 (1 volume).

Jefferson County Courthouse, Basement Archives:
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket-County Court, Mechanics Liens [from Crook County-with index], 1883-1915 (1 volume).

Jefferson County Public Works Department Office, Vault:
Circuit Court Criminal Docket District Attorney, 1925-1947 (1 volume);
Circuit Court Docket, 1941-1942 (1 volume);
Circuit, Justice, & County Court Records [Criminal Docket Circuit Court], 1915-1917 (.15 cu.ft.);
Trial Record [Circuit Court], vol. 1-2, 1963-1980 (2 volumes).

Circuit Court Journals

1915-1984

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Jefferson County Courthouse, Basement Archives:
Circuit Court Journal Index, vol. 1-3, 1915-1983 (3 volumes);
Circuit Court Journal, vol. 1-12, 1915-1972 (12 volumes).

Jefferson County Courthouse, Trial Court Basement Archives:
[Circuit Court Journal], 1976-1984 (3 volumes).

Jefferson County Public Works Department Office, Vault:
Circuit Court [Journals], vol. 13-27, 1972-1983 (10 feet of aperture cards).

Clerk and Recorder Miscellaneous Recordings

1881-1986

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Jefferson County Courthouse, Basement Archives:
Miscellaneous Record, vol. 2-10, 1917-1971 (9 volumes).

Jefferson County Administration Building, Clerk's Record Room:
Index Miscellaneous [Record], vol. 2, 1948-1986 (1 volume);
Misc. Book [Miscellaneous Record], vol. A, 1-10, 1881-1971 (.75 inch of microfiche);
Miscellaneous [Record-primarily transcribed from Crook County-with index], vol. 1, 1891-1915 (1 volume);
Misc. [Miscellaneous Record], vol. 10, 1964-1971 (4 inches of microfiche).

Jefferson County Public Works Department Office, Vault:
Miscellaneous [Record], vol. 10, 1964-1971 (3 inches of microfiche);
[Miscellaneous Record], vol. A, 1-9, 1881-ca.1964 (3 reels of microfilm).

Clerk and Recorder Official Filings

1983-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Jefferson County Administration Building, Clerk's Record Room:
Recording Index [title varies], 1986-2001 (24 volumes of computer printouts);
[Recordings], 1983-present (32 inches of microfiche).

Jefferson County Courthouse, Basement Archives:
Deeds [Recordings], 1983-1999 (14 inches of microfiche).

Jefferson County Public Works Department Office, Vault:
[Recordings], 1983-present (48 inches of microfilm jackets).

Corner Survey Records

1869-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

Jefferson County Public Works Department Office, Vault:
Metsker's Atlas of Jefferson County Oregon [Corner Restoration Visual Index Map Atlas], n.d.-ca.1988 (1 volume);
Oregon Corner Restoration Record [includes references from 1869 to present], ca.1980-present (4 volumes);
Surveyors Notes [Corner Monument Restoration-Yellow Field Book], 1985-1988 (1 volume).

Coroner and Inquest Records

1916-1968

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Jefferson County Courthouse, Basement Archives:
Coroner's Inquests [Records], 1957-1958, 1968 (.10 cu.ft.).

Jefferson County Public Works Department Office, Vault:
Coroner's Reports [and Inquest Records], 1916-1962 (.40 cu.ft.).

County Budgets

1920-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Jefferson County Courthouse, Basement Archives:
Budgets [County-with gaps], 1978-1996 (.75 cu.ft.);
Old Budgets [County], 1995-2000 (.80 cu.ft.);
Old Budgets Jeff Co. Treasurer [Jefferson County Budgets], 1975-2003 (1.75 cu.ft.).

Jefferson County Public Works Department Office, Vault:
County Budget Documentation [includes official county budgets], 1979-1996 (2.25 cu.ft.);
County Budgets, 1920-1936, 1942-1953, 1958-1967, 1970-1981 (3 cu.ft.).

County Commissioners Administrative Journals

1914-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Jefferson County was governed by a county court until January 1, 1995, when it was replaced by a board of commissioners.

Jefferson County Administration Building, Clerk's Record Room:
Commissioners Court Journal Index [to County Court Journal], vol. 1-2, 1914-1988 (2 volumes);
Commissioners Court Journal, vol. 1-2, 1914-1928 (2 volume);
Commissioners Docket, vol. 1-2, 1914-1965 (2 volumes);
County Commission [Journal-includes orders and resolutions], 1930-2003 (3 inches of microfiche);
County Commission Meeting [Journal], 1995-1996 (.35 cu.ft. of computer printouts);
County Court [Journal Documents-includes order and resolutions], 1975-1982 (16 inches of aperture cards);
County Court Journal, vol. 3-10, 1928-1995 (8 volumes);
Jefferson County Commissioner's Journal by Instrument [Index], 1915-1993 (1 binder of computer printouts).

Jefferson County Administration Building, Commissioners' Office:
[Commissioners Minutes], 1997-2003 (7 volumes); 2004-present (1 binder);
[Orders, Ordinances, Resolutions, and Miscellaneous Signed Commissioners Documents], 1994-present (9 cu.ft.);
Ordinances, Resolutions, and Miscellaneous [includes signed commissioners documents-title varies], 1971-1997 (20 binders);

Jefferson County Courthouse, Basement Archives:
County Court Minutes, 1995-1996 (1 cu.ft.);
Handwritten County Court Minutes, 1987-1994 (2 cu.ft.).

Jefferson County Public Works Department Office, Vault:
County Commission [Original County Court Minutes-mostly handwritten], 1935-2001 (1 inch of microfiche);
County Court Docu. [Journal Documents-includes order and resolutions], 1930-ca.2003 (4 inches of microfilm jackets);
County Court Docu. [Original Handwritten County Court Minutes], 1965-1994 (1.50 inches of microfilm jackets);
County Court [Journal Documents-includes order and resolutions], 1975-1982 (16 inches of aperture cards).

Jefferson County Public Works Department Office:
County Surveyor Index [includes surveys, subdivisions, partitions, and commissioners journal references], 1914-present (1 binder).

County Commissioners Orders, Ordinances, and Resolutions

1930-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Jefferson County Administration Building, Commissioners' Office:
Jefferson County Code, ca.1981-present (1 binder);
[Orders, Ordinances, Resolutions, and Miscellaneous Signed Commissioners Documents], 1994-present (9 cu.ft.);
Ordinances, Resolutions, and Miscellaneous [includes signed commissioners documents-title varies], 1971-1997 (20 binders);
Table of Contents and Index Only [to Ordinances, Resolutions, & Miscellaneous], 1971-1997 (1 binder).

Jefferson County Administration Building, Clerk's Record Room:
County Commission [Journal-includes orders and resolutions], 1930-2003 (3 inches of microfiche).

Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Jefferson County Community Development Department, Senior Planner's Office:
Interim Zoning Ordinance of Jefferson County, 1964 (.05 cu.ft.);
Jefferson County Subdivision Ordinance, 1995 (1 volume);
Jefferson County Zoning Ordinance [unadopted], 1999 (.10 cu.ft.);
Land Development Ordinance [includes subdivisions], n.d. (1 volume);
Ordinance Number 1 [Subdivision], 1970 (.05 cu.ft.);
Subdivision and Partitioning Ordinance, 1974 (1 volume);
Subdivision Ordinance, 2000 (1 volume);
[Subdivision Ordinance], 1962 (.05 cu.ft.);
Subdivision Ordinance Jefferson County, 1981 (1 volume);
Zoning Ord. Amendments [Ordinance], 1974-present (2 binders);
Zoning Ordinance Jefferson County, 1973 (1 volume).

Jefferson County Community Development Department Office:
Jeff Co Ordinances [Jefferson County Ordinances], 1977-present (4 binders).

Jefferson County Courthouse, Basement Archives:
Comp Plan Re-Acknowledgement Materials [Comprehensive Plan Development Records-includes zoning ordinance information], 1983-1986 (1 cu.ft.);
From Elaine Old Files [Jefferson County Smoke Management Ordinance], 1994 (.15 cu.ft.);
Road Files [Case Files-includes maps, project documentation, correspondence, orders, petitions, and related records-boxed], ca.1965-ca.1996 (3 cu.ft.);
[Zoning Ordinance Jefferson County], 1983 (1 binder).

Jefferson County Public Works Department Office, Vault:
County Judges [Jefferson County Planning Commission-Subdivision Ordinance], 1962 (.05 cu.ft.);
Orders Ordinances Resolutions [also includes miscellaneous county court documents], 1971-1994 (5 cu.ft.);
Roads [Alphabetical Case Files-includes survey maps, project documentation, correspondence, resolutions, financial documents, petitions, photographs, and related records], ca.1964-present (12 cu.ft.).

County Comprehensive Plans

1964-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Jefferson County Community Development Department, Senior Planner's Office:
Adopted Comprehensive Plan [County], 1973 (1 volume);
Comprehensive Plan Jefferson County, 1981 (1 volume);
[Jefferson County Comprehensive Plan], 2002 (.10 cu.ft.).

Jefferson County Community Development Department Office:
Plan Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 2000-present (28 cu.ft.).

Jefferson County Courthouse, Basement Archives:
Comp Plan Master Plan [Comprehensive Plan Development Records], 1977-1985 (2 cu.ft.);
Comp Plan Re-Acknowledgement Materials [Comprehensive Plan Development Records-includes zoning ordinance information], 1983-1986 (1 cu.ft.);
[Initial Housing Element-Comprehensive Plan Addendum-hand edited version], 1973 (1 volume);
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1978-1999 (42 cu.ft.).

County Court Case Files

1915-1960

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Jefferson County Courthouse, Trial Court Basement Archives:
County Court Cases [Files], 1946-1960 (.25 cu.ft.).

County Court Judicial Journals

1883-1960

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Jefferson County Administration Building, Clerk's Record Room:
County Court Journal [Judicial-includes insane commitments-with index], vol. 1, 1921-1948 (1 volume).

Jefferson County Courthouse, Basement Archives:
County Court Register [includes case numbers 1 to 153-with index], vol. 1, 1919-1960 (1 volume);
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket-County Court, Mechanics Liens [from Crook County-with index], 1883-1915 (1 volume).

Jefferson County Public Works Department Office, Vault:
William Boegli Probate Docket [includes probate, county court civil, and insanity cases], 1916-1937 (1 volume).

County Fair Records

1934-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Some county fair records created prior to circa 1983 are not complete due to a fire at the storage location of the fair records.

Jefferson County Administration Building, Clerk's Record Room:
[Fair Board Minutes], 1985-1996 (2 binders);
Fair Ground Minutes [Fair Board], 1996-2003 (1 binder).

Jefferson County Fairgrounds, Fair Office:
[Fair Board Minutes], 1934-1952 (1 volume);
Fair Premium Book [title varies], 1939-1940, 1949-1950, 1954-1957, 1961, 1964-1978, 1982-1984, 1987, 1989, 1991-present (1.20 cu.ft.);
JCFB Minutes [Jefferson County Fair Board-title varies], 1952-1972 (.30 cu.ft.); 1980 (1 binder); 1983-1985 (.20 cu.ft.); 1988-1989 (1 binder); 1994-present (3 binders).

County Officials Reports

1916-1971

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Jefferson County Public Works Department Office, Vault:
Misc. From Road Files [Annual Road Reports], 1962-1971 (.30 cu.ft.);
Reports [Annual-Clerk, Sheriff, Treasurer], 1916-1960 (.40 cu.ft.).

Death Records

1886-1944

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial.

Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Jefferson County Administration Building, Clerk's Record Room:
Index for Births and Deaths [includes births from 1886 to 1944 and deaths from 1921-1944], 1886-1944 (1 binder);
Record of Births and Deaths [includes births from 1886 to 1943 and deaths from 1916-1941-with index for deaths], 1886-1943 (1 volume);
Record of Deaths [includes only two pages], 1915-1916 (1 volume).

Deeds and Indexes

1864-1985

Series documents the ownership of land. Series includes deeds, land sales contracts, quitclaim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1983 deeds have been filed with the clerk's Recordings (Clerk and Recorder Official Filings).

Jefferson County Administration Building, Clerk's Record Room:
Deeds [Record], vol. A-M, 1-49, 1864-1972 (4 inches of microfiche); vol. 38-70, 1964-1983 (18.50 feet of aperture cards);
Index to Deeds A to L, vol. 1-2, 1874-1946 (2 volumes);
Index to Deeds M to Z, vol. 1-2, 1874-1946 (2 volumes);
Index to Deeds, vol. 3-6, 1946-1985 (4 volumes).

Jefferson County Courthouse, Basement Archives:
Deed Record, vol. 1-49, 1915-1972 (49 volumes);
Deeds [includes transcribed Crook County deeds for the Jefferson County area-also includes land patents], vol. A-H, 1864-1914 (8 volumes); vol. K-M, 1910-1914 (3 volumes);
Deeds, vol. 53-70, 1975-1983 (12 feet of aperture cards).

Jefferson County Public Works Department Office, Vault:
Deeds [Record], vol. A-M, 1-49, 1864-1972 (5 inches of microfilm jackets); vol. 38-70, 1964-1983 (18.50 feet of aperture cards);
[Deeds-Record], vol. A-M, 1-37, 1864-1964 (13 reels of microfilm).

Delayed Birth Records

1880-1984

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Jefferson County Administration Building, Clerk's Record Room:
Birth Decrees [Delayed Birth Records-also includes applications and related records documenting births from ca.1880 to ca.1935], 1943-1984 (1.50 cu.ft.);
Birth Registration [Delayed Birth Registration Records-documents births from ca.1910 to ca.1925], 1975-1982 (.25 inch of aperture cards).

Jefferson County Courthouse, Trial Court Basement Archives:
Birth Petitions [Register-includes no birth dates-with index], 1975-1984 (1 binder).

Jefferson County Public Works Department Office, Vault:
Birth Decree [Delayed Birth Registration Records-documents births from ca.1910 to ca.1925], 1975-1982 (.25 inch of aperture cards).

Election Poll Books

1916

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Jefferson County Administration Building, Clerk's Record Room:
[Poll Book], 1916 (.10 cu.ft.).

Election Voting Abstracts

1916-1972

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Jefferson County Administration Building, Clerk's Record Room:
Election Record, vol. 1, 1956-1972 (1 volume);
[Tally Sheet-Irrigation District Election], 1916 (.30 cu.ft.).

Jefferson County Courthouse, Basement Archives:
Abstracts of Elections [large volume], 1917-1958 (1 volume).

Farm Name Registration Records

1919-1961

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Jefferson County Administration Building, Clerk's Record Room:
[Application to Register a Farm Name], 1919-1953 (.05 cu.ft.).

Jefferson County Public Works Department Office, Vault:
Farm Name Record, vol. 1, ca.1932-ca.1961 (1 volume).

Federal Land Grant Records

1864-1957

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Also see the Miscellaneous Record (Clerk's Miscellaneous Recordings) for land grant records.

Jefferson County Administration Building, Clerk's Record Room:
Index United States Irrigation Contracts [includes excess land sales], 1938-1953 (1 volume);
United States Irrigation Contracts and Excess Land Sales, vol. 1, 1938-1944 (1 volume);
United States Irrigation Contracts [includes excess land sales], vol. 2, 1946-1953 (1 volume).

Jefferson County Courthouse, Basement Archives:
Deeds [includes transcribed Crook County deeds for the Jefferson County area-also includes land patents], vol. A-H, 1864-1914 (8 volumes); vol. K-M, 1910-1914 (3 volumes).

Jefferson County Historical Society Museum:
[Land Office Notice of Intention Records], 1909-1916 (3 volumes);
Tract Books [Oregon Federal Land Grant Records-includes homestead information], ca.1870-n.d. (4 reels of microfilm);
Transcription of United States Land Patents from the Original Records of Wasco and Crook County Oregon [for Jefferson County area from transcribed deed records-with index], 1878-1923 (1 volume).

Related Web Site:
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site).

Foreclosure Records

1911-1962

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Jefferson County Courthouse, Basement Archives:
Jefferson County Tax Foreclosures [Record], 1911-1962 (1 volume).

Jefferson County Courthouse, Trial Court Basement Archives:
Jefferson County Tax Foreclosure Cases Circuit Court [trifolded], ca.1917-ca.1946 (.25 cu.ft.).

Jefferson County Administration Building, Clerk's Private Office:
[County Tax Foreclosures], 1916-1919 (.25 cu.ft.).

Jefferson County Public Works Department Office, Vault:
Judges [Foreclosure of Taxes-Documents], 1915 (.05 cu.ft.);
Misc. S.D. Percival [Redemption Certificate], 1917-1928 (1 volume).

Health and Human Services Records

1989-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Since 2004 Jefferson County has contracted with Best Care Treatment Services for mental health services.

Jefferson County Human Services Building, Public Health Department Office:
Human Services Advisory Board [Minutes-titled Public Health Advisory Board from 1989 to 1991-includes public health, mental health, and alcohol and drug topics], 1989-1997 (1 binder);
[Human Services Advisory Board Minutes-titled Public Health Advisory Board from 1989 to 1991-includes public health, mental health, and alcohol and drug topics-with gaps], 1989-2001 (.25 cu.ft.).

Jefferson County Human Services Building, Commission on Children and Families Office:
CCF Minutes [Commission on Children and Families Minutes-includes related records], 1999-present (.50 cu.ft.).

Best Care Treatment Services Office:
[Mental Health Advisory Board/Local Alcohol and Drug Abuse Planning Committee Records-includes minutes], 1999-present (.25 cu.ft.).

Insane Commitment Records

1916-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Jefferson County Courthouse, Trial Court Office:
[Mental Commitment Case Files], 1989-present (1.20 cu.ft.).

Jefferson County Courthouse, Basement Archives:
Old Mentally Ill Records [Commitment Case Files], 1953-1986 (.65 cu.ft.).

Jefferson County Administration Building, Clerk's Record Room:
County Court Journal [Judicial-includes insane commitments-with index], vol. 1, 1921-1948 (1 volume).

Jefferson County Public Works Department Office, Vault:
William Boegli Probate Docket [includes probate, county court civil, and insanity cases], 1916-1937 (1 volume).

Judgment and Execution Records

1883-1982

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Jefferson County Courthouse, Trial Court Basement Archives:
Judgment Docket, vol. 1, 1915-1965 (1 volume).

Jefferson County Courthouse, Basement Archives:
Circuit Court Judgment Docket, vol. 1-3, 1915-1982 (1 reel of microfilm);
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket-County Court, Mechanics Liens [from Crook County-with index], 1883-1915 (1 volume).

Justice Court Case Files

1915-1945

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Jefferson County Public Works Department Office, Vault:
Circuit, Justice, & County Court Records [includes a variety of interfiled case related records], 1915-1945 (2.50 cu.ft.);
Judges [Miscellaneous Circuit, Justice, and County Court Records], ca.1922-ca.1927 (.50 cu.ft.).

Justice Court Dockets

1911-1943

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Jefferson County Administration Building, Clerk's Record Room:
Criminal Docket Justice of the Peace [Madras District-with index], 1922-1932 (1 volume);
Justice Docket Recorders Docket [Madras Precinct-with index], 1913-1933 (1 volume);
Justice Docket Small Claims [Madras Precinct-with index], 1922-1928 (1 volume).

Jefferson County Public Works Department Office, Vault:
Justice Docket All Cases Madras Precinct [with index], 1933-1939 (1 volume);
Justice Docket [Madras Precinct-with index], 1940-1943 (1 volume);
Justice Docket Recorders Criminal Docket City of Madras, Oregon [with index], 1911-1922 (1 volume);
Justice's Docket [Haystack Precinct], 1916-1921 (1 volume).

Land Subdivision Records

1899-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

The "Plan Files" Land Use Action Case Files are indexed on computer in the Community Development Department Office.

Jefferson County Administration Building, Clerk's Office:
Index to Plats, vol. 1, 1899-present (1 volume);
[Subdivision and Partition Plats], 1899-present (ca.680 plats).

Jefferson County Administration Building, Clerk's Record Room:
Crooked River Ranch [Subdivision Plat-Phase 1 and 2], 1973 (1 volume);
Minor Partitions [Plats], 1974-1986 (5 binders); 1974-1983 (2 inches of aperture cards).

Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Jefferson County Community Development Department, Senior Planner's Office:
Jefferson County Subdivision Ordinance, 1995 (1 volume);
Land Development Ordinance [includes subdivisions], n.d. (1 volume);
Ordinance Number 1 [Subdivision], 1970 (.05 cu.ft.);
Subdivision and Partitioning Ordinance, 1974 (1 volume);
[Subdivision Ordinance], 1962 (.05 cu.ft.);
Subdivision Ordinance Jefferson County, 1981 (1 volume).

Jefferson County Courthouse, Basement Archives:
Minor Partition [Plats], 1975-1983 (2 inches of aperture cards);
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1978-1999 (42 cu.ft.);
Rajneesh Records [Land Use], 1980-1985 (1.50 cu.ft.);
Subdivision Records [Case Files], 1972-1986 (1.25 cu.ft.).

Jefferson County Public Works Department Office:
County Surveyor Index [includes surveys, subdivisions, partitions, and commissioners journal references], 1914-present (1 binder).

Jefferson County Public Works Department Office, Vault:
Assessor's City Plat Book [shows subdivisions], ca.1920 (1 volume);
County Judges [Jefferson County Planning Commission-Subdivision Ordinance], 1962 (.05 cu.ft.);
[Index to Plat-Subdivision], n.d.-1995 (1 reel of microfilm);
Minor Partition [Plats], 1974-1983 (2 inches of aperture cards);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
[Partition Plats], 1990-1995 (1 reel of microfilm);
[Subdivision Plats], 1899-1995 (1 reel of microfilm);
Subdivisions [Plats], ca.1899-present (5 cu.ft.).

Land Title Registers

1870-1949

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in the Deeds and Indexes series.

Jefferson County Public Works Department Office, Vault:
Land Index, 1918-1949 (32 volumes);
Surveyors Notes [Field Plat Book-shows land ownership and school and road district boundaries], vol. 1-6, n.d. (6 volumes).

Jefferson County Administration Building, Assessor's Office:
Assessor's Office Plat Book, n.d. (1 volume).

Jefferson County Historical Society Museum:
Tract Books [Oregon Federal Land Grant Records-includes homestead information], ca.1870-n.d. (4 reels of microfilm).

Maps, Plans, and Drawings

1912-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Jefferson County Administration Building, Assessor's Office:
[Assessor's Maps], n.d.-present (12 volumes);
Metsker's Atlas of Jefferson County Oregon, 1941 (1 volume);
Soils Maps [U.S. Soil Conservation Service], 1947 (1 volume).

Jefferson County Administration Building, Clerk's Record Room:
Jefferson County Election Precincts [Map], 2003 (1 map);
[Miscellaneous Rolled Maps-includes election precinct], ca.1940-2004 (ca.20 maps).

Jefferson County Courthouse, Basement Archives:
Old [Oregon Trunk Railroad-Blueprint Plats], 1915 (ca.50 plats);
Old Soil Survey Maps [Jefferson County-United States Geological Survey Orthophoto Quadrangle], 1976 (1 volume);
Round Butte Dam Pelton Dam North Unit [Maps-Bureau of Reclamation and Portland General Electric], 1941-1961 (ca.75 maps);
Soil Maps [Jefferson County-United States Geological Survey Orthophoto Quadrangle], n.d. (1 volume).

Jefferson County Public Works Department Office, Vault:
[Bonneville Power Administration Transmission Line Maps], 1951-1966 (1 binder);
Metsker's Atlas of Jefferson County Oregon, 1941 (1 volume);
Metsker's Atlas of Jefferson County Oregon [Corner Restoration Visual Index Map Atlas], n.d.-ca.1988 (1 volume);
[Miscellaneous Rolled Maps-includes town, vicinity, road, road survey, national forest, national grassland], ca.1948-ca.1983 (ca.50 maps);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
Oregon Trunk Railroad [Plats], 1913 (1 volume);
Pelton Dam and Round Butte Dam Project by PGE [Portland General Electric-Maps], 1951-1965 (ca.100 maps).

Jefferson County School District 509J Warehouse:
[School District Boundary Map-on Metsker's Map base], n.d. (1 map).

Jefferson County Historical Society Museum:
Irrigation and Water Power-Warm Springs Reservation [includes maps and photographs], 1912 (1 volume);
Oregon Trunk Railroad [Plats], 1913 (1 volume).

Related Web site:
Tax assessment GIS maps [select county], n.d.-present (Internet).

Marks and Brands Records

1915-1935

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Jefferson County Public Works Department Office, Vault:
[Inter-County and Inter-State Brand Inspection Certificate-Record], 1934-1935 (1 volume);
Register of Brands Jefferson County, 1915-1928 (1 volume).

Marriage Records

1882-1961

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials.

Beginning in 1906, marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Jefferson County Administration Building, Clerk's Record Room:
Marriage License [many include applications, affidavits, and medical certificates], no. 1-1076, 1915-1960 (4 cu.ft.);
Marriage Record [with index], vol. 2, 1943-1961 (1 volume);
Marriage Returns [title varies], 1930-1953 (5 volumes);
Marriages of Crook and Jefferson Counties, Oregon [Abstracts-with index], 1882-1961 (1 volume);
Marriages [Record-with index], vol. 1, 1915-1943 (1 volume).

Jefferson County Public Works Department Office, Vault:
[Marriage License], no.1-1076, 1915-1960 (1 inch of microfilm jackets).

Related Web site:
Marriage List [Jefferson County], 1915-1918 (US GenWeb Project).

Medical Profession Registration Records

1916-1972

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Jefferson County Administration Building, Clerk's Record Room:
Index to Certificates Registered [includes physicians, nurses, dentists, chiropractors, and naturopaths], 1918-1972 (1 volume);
Record of Births and Deaths Record of Physicians, Midwives and Undertakers [includes only two entries], 1916 (1 volume).

Military Records

1920-1982

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Since 1983 military discharges have been filed with the Recordings (Clerk and Recorder Official Filings).

Jefferson County Administration Building, Clerk's Record Room:
Discharge Record [Military-with index], vol. 2-3, 1951-1972 (2 volumes);
[Discharges Military], 1972-1982 (2 inches of aperture cards);
Honorable Discharge Record [with index], vol. 1, 1920-1951 (1 volume).

Jefferson County Public Works Department Office, Vault:
Discharges [Military], vol. 4, 1972-1982 (1 inch of aperture cards).

Mining Claim Records

1851-[ongoing]

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Since 1985 mining claims have been filed with the clerk's Recordings (Clerk and Recorder Official Filings).

Jefferson County Administration Building, Clerk's Record Room:
Book of Mines [Index-in front of Book of Mines volume 3], vol. 3, 1941-1986 (1 volume);
Book of Mines, vol. 2-4, 1920-1972 (3 volumes);
Dormant Mineral Interest Record, vol. 1, 1984-1985 (1 volume);
Dormant Mineral Records, 1984-1990 (.05 cu.ft.);
Mines [Record], 1973-1983 (2 inches of aperture cards);
Mines [Record-transcribed from Crook County-with index], vol. A, 1864-1915 (1 volume);
Mining Record [with index covering 1915 to 1941], vol. 1, 1915-1920 (1 volume).

Jefferson County Courthouse, Basement Archives:
[General Land Office/Bureau of Land Management Survey Notes and Plats-includes mineral surveys], ca.1969-ca.1995 (2 inches of microfiche).

Jefferson County Public Works Department Office, Vault:
Mines [Record], vol. 5, 1973-1983 (2 inches of aperture cards);
[Mines Record], vol. A, 1-4, 1864-1972 (1 reel of microfilm);
Misc. S.D. Percival [Map Showing Survey of Oregon Gold Prospecting and Promoting Company's Water Rights], 1908 (1 map).

Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

Mortgage Records

1874-1985

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1983 mortgages have been filed with the clerk's Recordings (Clerk and Recorder Official Filings).

Jefferson County Administration Building, Clerk's Record Room:
Amortization Record [Federal Farm Loan Amortized Mortgages-with index], 1917-1949 (1 volume);
Index to Mortgages A to L, vol. 1, 1874-1950 (1 volume);
Index to Mortgages M to Z, vol. 1, 1874-1950 (1 volume);
Index to Mortgages, vol. 2-4, 1950-1985 (3 volumes);
Mortgage, vol. 32-52, 1964-1983 (9.50 feet of aperture cards).

Jefferson County Courthouse, Basement Archives:
Mortgage Record [title varies], vol. 1-43, 1915-1972 (43 volumes);
Mortgages [includes transcribed Crook County mortgages for the Jefferson County area], vol. A-G, 1879-1914 (7 volumes).

Jefferson County Public Works Department Office, Vault:
Mortgages [Record], vol. A-G, 1-31, 1874-1964 (11 reels of microfilm); vol. 32-52, 1964-1983 (10 feet of aperture cards).

Naturalization Certificates

1915-1928

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Jefferson County Administration Building, Clerk's Private Office:
[Certificate of Naturalization-Stubs], 1915-1928 (4 volumes).

Naturalization Declarations of Intention

1914-1952

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Jefferson County Administration Building, Clerk's Private Office:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume);
Record of Declaration of Intention [with index], vol. 1, 1915-1929 (1 volume).

Jefferson County Courthouse, Clerk's Records Room:
Declarations of Intention [with index], 1933-1952 (1 volume).

Jefferson County Historical Society Museum:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume).

Related Web site:
Declaration of Intention List [Jefferson County], n.d. (US GenWeb Project).

Naturalization Petitions and Orders

1914-1953

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Jefferson County Administration Building, Clerk's Record Room:
Orders Admitting to Citizenship, 1932-1953 (1 volume);
Petition and Record [with index], vol. 1, no. 1-83, 1915-1930 (1 volume);
Petitions for Citizenship [with index], 1931-1952 (1 volume).

Jefferson County Administration Building, Clerk's Private Office:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume).

Jefferson County Historical Society Museum:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume).

Pension and Relief Records

1915-1935

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Jefferson County Public Works Department Office, Vault:
Farm Name Register [actually serves as a widow's pension ledger], 1915-1917 (1 volume);
Old Age Pension Journal, vol. 1, 1933-1935 (1 volume).

Planning Commission Minutes

1961-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Jefferson County Community Development Department Office:
Planning Commission Meeting Record, 1995-present (10 binders).

Jefferson County Courthouse, Basement Archives:
Jefferson County Planning Commission Packets [includes minutes], 1994 (.40 cu.ft.);
Past Planning Commission [Minutes-includes related records], ca.1976-ca.1983 (.50 cu.ft.);
Plan Files [Planning Commission Records-includes minutes], 1983-1987 (.50 cu.ft.);
Planning Commission Files [includes minutes], 1969-1980 (.40 cu.ft.).

Jefferson County Public Works Department Office, Vault:
County Judges [Jefferson County Planning Commission-Minutes], 1961 (.05 cu.ft.).

Prisoner Registers

1929-1974

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Jefferson County Public Works Department Office, Vault:
Jail Register [with index], 1929-1931 (1 volume);
Jefferson County Jail Record [Alphabetical Cards-includes register information], ca.1950-ca.1974 (.75 cu.ft.).

Probate Case Files

1893-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Jefferson County joined the Oregon Judicial Information Network (OJIN) in 1985.

Jefferson County Courthouse, Trial Court Office:
[Probate Case Files-includes conservatorships], 2003-present (2.50 cu.ft.);
[Small Estate Case Files], 2003-present (.50 cu.ft.).

Jefferson County Courthouse, Trial Court Basement Archives:
Case Index PB/SE [Probate and Small Estate Case File Index-also indexes other cases], 1986-1995 (1 binder);
Closed Probate [Case Files-title varies], 1915-1985 (36 cu.ft.);
Crook Co. Transcripts Probate Court [Case Files], 1893-ca.1915 (6 cu.ft.);
[Probate Case Files-includes conservatorships], 1985-2003 (21 cu.ft.);
Probate Court Cases Transcribed from Crook County Records [Index-in election poll register booklet], 1893-1915 (1 volume);
[Small Estate Case Files], 1989-2003 (4 cu.ft.);
Small Estates [Probate Case Files], 1974-1988 (1.50 cu.ft.).

Probate Estate Records

1909-1919

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Jefferson County Courthouse, Basement Archives:
Record of Estates, 1909-1919 (1 volume).

Probate Registers

1883-1986

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Jefferson County joined the Oregon Judicial Information Network (OJIN) in 1985.

Jefferson County Courthouse, Trial Court Basement Archives:
[Circuit Court Probate Register], vol. 1, 1915-1972 (1 volume);
Probate Court Register, vol. 2, 1972-1986 (1 volume).

Jefferson County Courthouse, Basement Archives:
Circuit Court Probate Register, vol. 1-2, 1915-1986 (1 reel of microfilm);
Probate Journal [title varies], vol. 1-5, 1884-1972 (5 volumes);
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket-County Court, Mechanics Liens [from Crook County-with index], 1883-1915 (1 volume).

Jefferson County Administration Building, Clerk's Record Room:
[Probate-Journal], vol. 6, 1972-1982 (7 inches of aperture cards).

Jefferson County Public Works Department Office, Vault:
[Circuit Court Probate Register], vol. 1-2, 1915-1986 (16 sheets of microfiche);
[Probate-Journal], vol. 6, 1972-1982 (7 inches of aperture cards);
William Boegli Probate Docket [includes probate, county court civil, and insanity cases], 1916-1937 (1 volume).

Road and Bridge Records

1878-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Jefferson County Administration Building, Clerk's Record Room:
[Jefferson County Maps of Roads Atlas-includes road surveys, descriptions, petitions, viewers' reports, and vacations], vol. 2, ca.1878-ca.1925 (1 volume);
Road Index Maps Jefferson County Oregon, 1983 (1 map).

Jefferson County Courthouse, Basement Archives:
A.S. Ramsey Judge Jefferson County Bridge Log [includes construction type, condition, remarks, and related information], 1967 (1 binder);
Rd. Vacations [Road], ca.1947-present (1 cu.ft.);
Road Files [Case Files-includes maps, project documentation, correspondence, orders, petitions, and related records-boxed], ca.1965-ca.1996 (3 cu.ft.).

Jefferson County Public Works Department Office, Vault:
Bridge Files [Case Files-includes inventory and inspection reports], ca.1963-present (5 cu.ft.);
Compiled Log of Roads in Jefferson County, ca.1887-ca.1975 (1 volume);
Jefferson County Maps of Roads with Proceedings [includes road survey information], vol. 1-2, 1878-1924 (2 volumes);
[Miscellaneous Rolled Maps-includes town, vicinity, road, road survey, national forest, national grassland], ca.1948-ca.1983 (ca.50 maps);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
Misc. From Road Files [Annual Road Reports], 1962-1971 (.30 cu.ft.);
Misc. From Road Files [Road Inventory Reports], 1962-1981 (.50 cu.ft.);
Record of Roads [includes survey and establishment information], vol. 2A, 1872-1882 (1 volume);
Road Action [Jackets-includes road petition, vacation, and survey information], ca.1884-ca.1949 (3.50 cu.ft.);
Road District Plats [Boundary], n.d. (1 volume);
Road Register [with index], vol. 1, 1915-1981 (1 volume);
Roads [Alphabetical Case Files-includes survey maps, project documentation, correspondence, resolutions, financial documents, petitions, photographs, and related records], ca.1964-present (12 cu.ft.);
Surveyors Notes [Field Plat Book-shows land ownership and school and road district boundaries], vol. 1-6, n.d. (6 volumes).

Road Maps and Survey Notes

1872-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Jefferson County Courthouse, Basement Archives:
Road Files [Case Files-includes maps, project documentation, correspondence, orders, petitions, and related records-boxed], ca.1965-ca.1996 (3 cu.ft.).

Jefferson County Public Works Department Office, Vault:
[County Surveyor's Plats and Filed Surveys-includes some road surveys-mylar], ca.1899-present (ca.20 cu.ft.);
[County Surveyor's Plats and Filed Surveys-includes some road surveys-paper], ca.1899-present (10 cu.ft.);
Jefferson County Maps of Roads with Proceedings [includes road survey information], vol. 1-2, 1878-1924 (2 volumes);
Maps from State Hwy. [State Highway Department-Survey Maps], ca.1926-ca.1986 (ca.30 maps);
[Miscellaneous Rolled Maps-includes town, vicinity, road, road survey, national forest, national grassland], ca.1948-ca.1983 (ca.50 maps);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
Old Road Records and Maps [Rolled Road Survey Maps-primarily market roads-title varies], 1920-1967 (8 cu.ft.);
Record of Roads [includes survey and establishment information], vol. 2A, 1872-1882 (1 volume);
Road Action [Jackets-includes road petition, vacation, and survey information], ca.1884-ca.1949 (3.50 cu.ft.);
[Road Plat Book-by township and range-green], n.d. (1 volume);
Roads [Alphabetical Case Files-includes survey maps, project documentation, correspondence, resolutions, financial documents, petitions, photographs, and related records], ca.1964-present (12 cu.ft.).

School District Records

1900-1970

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Jefferson Education Service District Office:
[Clerk's Annual Census Report-includes various districts], 1962-1970 (1 volume);
[Oregon School Register and Record Book-District No. 17-Gateway], 1940-1950 (1 volume).

Jefferson County School District 509J Warehouse (District Clerk's Record Book):
District Clerk Records [District Clerk's Record Book-District No. 2, 9C, 30, 509J, and U-1J], ca.1944-ca.1960 (1.50 cu.ft.);
District Clerk's Record Book [District No. 2], 1922-1926 (1 volume);
District Clerk's Record Book [District No. 3], 1915-1917 (1 volume); 1917-1923 (1 volume); 1923-1928 (1 volume); 1928-1929 (1 volume); 1929-1933 (1 volume);
District Clerk's Record Book [District No. 5], 1929-1932 (1 volume);
District Clerk's Record Book [District No. 9], 1917-1920 (1 volume); 1920-1921 (1 volume);
District Clerk's Record Book [District No. 11], 1929-1932 (1 volume);
District Clerk's Record Book [District No. 12], 1932-1936 (1 volume);
District Clerk's Record Book [District No. 15], 1922-1926 (1 volume); 1926-1928 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 16], 1929-1934 (1 volume);
District Clerk's Record Book [District No. 17], 1926-1929 (1 volume); 1917-1923 (1 volume); 1923-1927 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 19], 1916-1919 (1 volume); 1919-1922 (1 volume);
District Clerk's Record Book [District No. 21], 1915-1920 (1 volume);
District Clerk's Record Book [District No. 25], 1921-1926 (1 volume); 1927-1929 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 26], 1926-1929 (1 volume); 1914-1918 (1 volume); 1919-1921 (1 volume); 1922-1927 (1 volume); 1929-1932 (1 volume); 1939-1941 (1 volume);
District Clerk's Record Book [District No. 27], 1926-1929 (1 volume); 1930-1932 (1 volume);
District Clerk's Record Book [District No. 28], 1929-1934 (1 volume);
District Clerk's Record Book [District No. 29], 1915-1922 (1 volume); 1923-1927 (1 volume); 1927-1929 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 30], 1927-1929 (1 volume);
District Clerk's Record Book [District No. 32], 1917-1920 (1 volume);
District Clerk's Record Book [District No. 34], 1915-1921 (1 volume);
District Clerk's Record Book [District No. 35], 1918-1921 (1 volume); 1922-1925 (1 volume);
District Clerk's Record Book [District No. 39], 1916-1921 (1 volume); 1922 (1 volume);
District Clerk's Record Book [District No. 41], 1918-1922 (1 volume);
District Clerk's Record Book [District No. 42], 1920-1922 (1 volume); 1922-1926 (1 volume); 1927-1930 (1 volume); 1929-1933 (1 volume);
District Clerk's Record Book [District No. 43], 1914-1923 (1 volume); 1922-1927 (1 volume); 1927-1929 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 51-Wasco/Wheeler-Antelope], 1930-1938 (1 volume);
[District Clerk's Record Book-District No. 5], 1933-1939 (1 volume); 1943-1947 (1 volume);
[District Clerk's Record Book-District No. 13J], 1945-1953 (1 volume);
[District Clerk's Record Book-District No. 14], 1941-1942 (1 volume);
[District Clerk's Record Book-District No. 19], 1933-1945 (1 volume);
[District Clerk's Record Book-District No. 30], 1932-1940 (1 volume);
[District Clerk's Record Book-District No. 33], 1943-1952 (1 volume).

Jefferson County School District 509J Warehouse (Miscellaneous):
[Annual Report of Jefferson County-School District-various], 1930-1955 (1 volume); 1956-1968 (1 volume);
Budget [School District-various], 1934-1947 (1 volume); 1948-1955 (1 volume);
[District Clerk's Annual Report-includes various districts], 1933-1941 (1 volume);
[Final Record of Standings for High Schools-Madras High School], 1913-1931 (1 volume);
[High School Final Record], 1914-1948 (1 volume); 1944-1946 (1 volume);
[High School Record-Metolius High School-with index], ca.1923-ca.1929 (1 volume);
Non High [District Clerk's Record Book], 1950-1960 (1 volume);
[Record of Registration, Attendance, Classification and Progress of Pupils-District No. 12-Gray Butte], 1900-1902 (1 volume).

Jefferson County School District 509J Warehouse (Oregon School Register and Record Book):
Oregon School Register and Record Book [District No. 1-Madras High School], 1940-1941 (1 volume); 1941-1942 (1 volume); 1942-1943 (1 volume); 1943-1944 (1 volume); 1944-1945 (1 volume); 1945-1946 (1 volume); 1947-1948 (1 volume); 1948-1949 (1 volume); 1951-1952 (1 volume); 1953-1954 (2 volumes); n.d. (1 volume);
Oregon School Register and Record Book [District No. 1-Madras High School Boys], 1948-1949 (1 volume); 1949-1950 (1 volume); 1950-1951 (1 volume); 1951-1952 (1 volume); 1952-1953 (1 volume); 1954-1955 (1 volume); 1955-1956 (1 volume); 1956-1957 (1 volume); 1957-1958 (1 volume); 1958-1959 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume); 1961-1962 (1 volume); 1962-1963 (1 volume);
Oregon School Register and Record Book [District No. 1-Madras High School Girls], 1949-1950 (1 volume); 1950-1951 (1 volume); 1952-1953 (1 volume); 1954-1955 (1 volume); 1955-1956 (1 volume); 1956-1957 (1 volume); 1957-1958 (1 volume); 1958-1959 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume); 1961-1962 (1 volume); 1962-1963 (1 volume);
Oregon School Register and Record Book [District No. 3], 1919-1922 (1 volume);
Oregon School Register and Record Book [District No. 5], 1941-1943 (1 volume);
Oregon School Register and Record Book [District No. 6], 1933-1938 (1 volume);
Oregon School Register and Record Book [District No. 11], 1917-1924 (1 volume);
Oregon School Register and Record Book [District No. 14], 1937-1939 (1 volume);
Oregon School Register and Record Book [District No. 15], 1927-1929 (1 volume); 1932-1938 (1 volume);
Oregon School Register and Record Book [District No. 19], 1912-1919 (1 volume);
Oregon School Register and Record Book [District No. 20], 1905 (1 volume); 1906-1913 (1 volume); 1913-1920 (1 volume);
Oregon School Register and Record Book [District No. 26], 1926-1936 (1 volume); 1936-1939 (1 volume);
Oregon School Register and Record Book [District No. 27], 1928-1931 (1 volume);
Oregon School Register and Record Book [District No. 29], 1911-1920 (1 volume); 1920-1931 (1 volume); 1931-1934 (1 volume);
Oregon School Register and Record Book [District No. 30], 1920-1928 (1 volume);
Oregon School Register and Record Book [District No. 33], 1939-1942 (1 volume);
Oregon School Register and Record Book [District No. 35], 1921-1925 (1 volume);
Oregon School Register and Record Book [District No. 42], 1920-1931 (1 volume); 1935-1938 (1 volume);
Oregon School Register and Record Book [District No. 51-Wasco/Wheeler-Antelope], 1913-1916 (1 volume); 1917-1924 (1 volume); 1922-1923 (1 volume);
Oregon School Register and Record Book [District No. 54-Wasco-Antelope], 1929-1934 (1 volume).

Jefferson County Historical Society Museum:
[Mud Springs-School District No. 6 Miscellaneous Records-includes school census and board minutes], ca.1908-ca.1922 (.10 cu.ft.);
Oregon School Register and Record Book [District No. 2], 1919-1922 (1 volume); 1923-1931 (1 volume);
Oregon School Register and Record Book [District No. 6-Mud Springs], 1922-1928 (1 volume);
Oregon School Register and Record Book [District No. 13], 1920-1927 (1 volume);
Oregon School Register and Record Book [District No. 36], 1905-1910 (1 volume).

Superintendent of Schools Records

1915-1965

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data.

Jefferson County Public Works Department Office, Vault:
Surveyors Notes [Field Plat Book-shows land ownership and school and road district boundaries], vol. 1-6, n.d. (6 volumes).

Jefferson County School District 509J Warehouse:
A Report of the Jefferson County Schools, 1949 (1 volume);
County Reorganization [School District], 1959-1962 (1 volume);
District Boundary Record [includes loose maps], vol. 1, ca.1921-ca.1965 (1 volume);
[Laurel Loan Book of Text Books Issued], 1931-1935 (1 volume);
Minutes Non High School Board, 1933-1954 (1 volume);
Non High School District Jefferson County Minutes of Meetings, 1955-1960 (1 volume);
[Record Book District Boundary Board Meetings], 1915-1946 (1 volume);
Record of Teachers Certificates [and Diplomas], 1915-1961 (1 volume);
Register of Eighth Grade Final Examinations, vol. 1, 1915-1951 (1 volume);
Rural Board Minutes of Meetings, 1947-1958 (1 volume);
Rural School Board [District Clerk's Record Book], 1952-1957 (1 volume);
Rural School District [Meeting Records], 1958-1960 (1 volume);
[School District Boundary Map-on Metsker's Map base], n.d. (1 map);
School District Clerk's Reports [to County School Superintendent-includes various districts], vol. 1, 1915-1932 (1 volume);
School District Plat Book Jefferson County, n.d. (1 volume).

Jefferson Education Service District Office:
Jeff Co. ESD Records [Jefferson County Education Service District-includes Oregon teacher's annual reports, teacher's quarterly reports, basic school support fund reports, and related records], 1945-1967 (2.50 cu.ft.);
Jefferson County I.E.D. [Intermediate Education District-includes Oregon teacher's annual reports, teacher's quarterly reports, and related records], 1951-1955 (1 cu.ft.);
Non-High Records [County School Superintendent's Records-includes boundary board minutes and related records], 1955-1961 (2 cu.ft.);
[Notice of School Meeting school district budget and election information-includes various districts], ca.1921-ca.1931 (.40 cu.ft.);
Old Records [includes school district reorganization committee minutes and related records], 1955-1962 (2 cu.ft.);
Rural Minutes [School Board], 1962-1963 (.05 cu.ft.);
[School Directory-Jefferson County], 1914-1915 (1 volume); 1919-1920 (1 volume);
School Dist. Records [County School Superintendent's School District Records-includes reports, correspondence, budget documentation, contracts, and related documents-includes various districts], ca.1949-1963 (2 cu.ft.).

Surveyor Field Notes and Plats

1850-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

Jefferson County Administration Building, Clerk's Record Room:
Record of Surveys [title varies], vol. 1-2, 1915-1972 (2 volumes);
Survey Record [Index], vol. 3, 1972-1987 (1 volume);
Surveys [Plats], 1972-1983 (5 inches of aperture cards).

Jefferson County Administration Building, Assessor's Office:
Crooked River Ranch Field Book [Survey Maps and Notes], ca.1971 (1 volume).

Jefferson County Courthouse, Basement Archives:
[General Land Office/Bureau of Land Management Survey Notes and Plats-includes mineral surveys], ca.1969-ca.1995 (2 inches of microfiche);
Surveys [Plats and Descriptions], 1975-1983 (5 inches of aperture cards).

Jefferson County Public Works Department Office, Vault:
[County Surveyor's Plats and Filed Surveys-includes some road surveys-mylar], ca.1899-present (ca.20 cu.ft.);
[County Surveyor's Plats and Filed Surveys-includes some road surveys-paper], ca.1899-present (10 cu.ft.);
General Land Office Plats, 1869-1952 (1 volume);
GLO Field Notes [General Land Office-Survey], ca.1869-ca.1919 (2.50 cu.ft.);
GLO Plats [General Land Office-includes Bureau of Land Management and county abstract maps], ca.1869-1998 (ca.100 maps);
Jefferson County GLO [General Land Office-Survey Notes], 1869-1952 (1 volume);
Pelton Dam Area Survey [Maps-Portland General Electric], 1951-1977 (14 maps);
Round Butte Dam Area Survey [Maps-Portland General Electric], 1965-1977 (ca.40 maps);
Surveyors Notes [Field Books], ca.1909-ca.1972 (39 volumes);
Survey [Record-volume 2 is partial volume], vol. 2-3, 1972-1983 (5 inches of aperture cards);
[Surveys-Record], vol. 1-2, ca.1915-1972 (1 reel of microfilm).

Jefferson County Public Works Department Office:
County Surveyor Index [includes surveys, subdivisions, partitions, and commissioners journal references], 1914-present (1 binder).

Tax Lot Cards

1965-[ongoing]

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Jefferson County Administration Building, Assessor's Office:
[Tax Lot Cards], ca.1965-present (8.50 cu.ft.).

Jefferson County Public Works Department Office, Vault:
[Tax Lot Cards], ca.1965-ca.1995 (.50 inch of microfilm jackets).

Water Rights Records

1908-1987

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Jefferson County Administration Building, Clerk's Private Office:
Certificates of Water Rights North Unit Irrigation District, 1982-1987 (.10 cu.ft.);
Deschutes River a Tributary of Columbia River Supplemental Findings of Fact and Order of Determination, 1953 (1 volume);
Deschutes River Basin Program [Records], 1967 (.05 cu.ft.);
Findings and Order of Determination [Deschutes River Water Rights Record], 1926 (1 volume);
In Re Trout Creek [Water Rights Court Record], vol. 1-2, 1917-1918 (2 volumes);
In the Matter of the Determination of the Relative Rights to the Use of the Waters of the Deschutes River Modified Findings and Decree [also includes maps], 1928 (.25 cu.ft.);
In the Matter of the Determination of the Relative Rights to the Waters of Cherry Creek, 1919-1922 (.25 cu.ft.);
John Day River and Its Tributaries Findings and Order of Determination, 1930 (1 volume);
Water Rights Trout Creek [Circuit Court Case No. 197], 1918-1972 (.20 cu.ft.).

Jefferson County Administration Building, Clerk's Record Room:
Index United States Irrigation Contracts, 1938-1953 (1 volume);
North Unit Irrigation [District Water Rights Records], 1916-ca.1949 (.75 cu.ft.);
United States Irrigation Contracts and Excess Land Sales, vol. 1, 1938-1944 (1 volume);
United States Irrigation Contracts, vol. 2, 1946-1953 (1 volume);
Water Right Record [with index], vol. 1-2, 1915-1972 (2 volumes);
Water Rights [partial volume], vol. 3, 1973-1979 (.50 inch of aperture cards).

Jefferson County Courthouse, Basement Archives:
Old [Trout Creek and Tributaries-Water Rights Adjudication Survey Blueprint Maps], 1916 (ca.50 maps).

Jefferson County Public Works Department Office, Vault:
Misc. S.D. Percival [Map Showing Survey of Oregon Gold Prospecting and Promoting Company's Water Rights], 1908 (1 map);
Water Rights [Certificates], 1973-1979 (.50 inch of aperture cards);
[Water Rights Record], vol. 1-2, 1915-1972 (1 reel of microfilm).

Jefferson County Historical Society Museum:
Irrigation and Water Power-Warm Springs Reservation [includes maps and photographs], 1912 (1 volume).

Zoning Records

1964-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Original ordinances and resolutions are filed and maintained the county commissioners' office (County Commissioners Orders, Ordinances, and Resolutions).

Jefferson County Community Development Department, Senior Planner's Office:
Interim Zoning Ordinance of Jefferson County, 1964 (.05 cu.ft.);
Jefferson County Zoning Ordinance [unadopted], 1999 (.10 cu.ft.);
Zoning Ord. Amendments [Ordinance], 1974-present (2 binders);
Zoning Ordinance Jefferson County, 1973 (1 volume).

Jefferson County Community Development Department Office, Counter Area:
Jefferson County Zoning Map, 1999 (1 map);
[Zoning Map Atlas], n.d.-present (10 volume).

Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Jefferson County Courthouse, Basement Archives:
Comp Plan Re-Acknowledgement Materials [Comprehensive Plan Development Records-includes zoning ordinance information], 1983-1986 (1 cu.ft.);
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1978-1999 (42 cu.ft.).

Inventory by Gary Halvorson, Senior Archivist
Last Update: May 12, 2009

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